Facilities Coordinator

We have a varied office-based facilities and workplace services role focused on health and safety, compliance, building operations, sustainability, and team leadership within a professional office environment.

We have a fantastic new job opportunity for a Facilities Coordinator to join a professional workplace services environment supporting safe, compliant, and efficient office operations. As a Facilities Coordinator you will lead on-site workplace services, overseeing facilities management, health and safety compliance, security, sustainability, and business continuity activities. You will also manage day-to-day building operations and support a positive experience for all building users.

The Facilities Coordinator will work closely with internal teams and external contractors, ensuring services are delivered to a high standard, budgets are effectively managed, and statutory obligations are consistently met.

DUTIES

• Team Leadership & Development: Managing, supporting, and developing the workplace services team through clear objectives, regular one-to-ones, and development planning.
• Facilities Management: Coordinating hard and soft facilities services to ensure safe, compliant, and fit-for-purpose buildings.
• Health & Safety Compliance: Acting as the on-site lead for health and safety, coordinating inspections, audits, and statutory testing.
• Building Systems Oversight: Monitoring building management systems including heating, ventilation, and air conditioning to support efficient operation and energy use.
• Security & Access Control: Maintaining site security standards including access control, CCTV, alarms, and visitor management processes.
• Issue Resolution: Managing reactive faults and incidents, communicating effectively with building users and escalating where required.
• Sustainability & Energy: Leading on sustainability initiatives including energy, water, and waste reduction activities.
• Budget & Cost Control: Monitoring facilities expenditure, managing purchase orders, and supporting forecasting and annual budget setting.
• Space & Fleet Management: Overseeing effective space utilisation and the management of site pool vehicles in line with policy.
• Projects & Continuity Planning: Supporting small works projects and maintaining workplace services business continuity plans.

CANDIDATE REQUIREMENTS

• Previous experience managing on-site facilities or workplace services within an office or multi-building environment.
• Proven experience of health and safety compliance, statutory inspections, and risk assessments.
• Experience coordinating hard and soft facilities management services.
• Strong people management and stakeholder engagement skills.
• Knowledge of building systems, security controls, and workplace best practice.
• Eligibility to work in the UK.

DESIRABLE

• Membership of a professional facilities or workplace management body.
• Experience supporting sustainability or carbon reduction initiatives.
• Exposure to business continuity planning or incident response.
• Experience overseeing a small vehicle fleet.

BENEFITS

• Generous annual leave: 26 days rising to 28 days after three years, plus bank holidays.
• Employee Assistance Programme providing confidential wellbeing support.
• Wellbeing Buddies offering confidential peer support.
• Menopause Champions providing dedicated guidance and resources.
• Cycle-to-work scheme with a wide range of bike options.
• Eye care vouchers for free tests and VDU glasses contributions.
• Hearing tests for colleagues working in kennel environments.
• Discounts and cashback across retail, supermarkets, travel and more.
• Pension scheme with employer matching plus 2%, up to 9% employer contribution.
• Life assurance at four times salary, with options to increase cover.
• Flexible benefits allowance (3% of salary) for gym memberships, health plans, dental insurance, travel insurance, critical illness cover, additional life assurance and the option to buy or sell annual leave.

As this role requires an Enhanced Disclosure check the start date for the successful candidate will only be confirmed upon receipt of the check. The Charity is committed to safeguarding and promoting the welfare of all children, young people and vulnerable adults with whom they work. They expect all of their employees and volunteers to fully share this commitment.

Please note: we reserve the right to close any of our vacancies early.