IT Office Coordinator (AWDO-P14617) in Reading) in England

An excellent opportunity for an organised Office Coordinator / Administrator to support IT operations, purchasing, and administrative processes within a busy Information Services team.

Job Overview

We have a fantastic new job opportunity for an IT Office Coordinator to support administrative operations within a busy IT and Service Delivery environment. As an IT Office Coordinator you will play a key role in ensuring efficient office coordination, IT purchasing processes, and smooth day-to-day administrative support across internal teams. Working collaboratively, the IT Office Coordinator will support meetings, supplier coordination, and asset tracking, helping maintain high standards of service delivery and operational efficiency. This is a varied and flexible part-time role ideal for someone with strong organisation skills, administrative experience, and an interest in IT and business support.

Duties

• IT Purchasing Support: Assist with procurement processes including raising purchase orders, invoices, and credit notes
• Asset Management: Support ordering, allocation, tracking, and maintaining accurate IT asset records
• Administrative Support: Provide seamless admin support across IT teams for meetings and operational activities
• Meeting Coordination: Arrange, organise, and document routine and non-routine internal and supplier meetings
• Supplier Coordination: Support vendor relationship management and service monitoring activities
• Office Operations: Maintain day-to-day office administration within the Service Delivery team
• Audit Support: Assist with audit and assurance activities including stakeholder coordination
• Documentation Management: Ensure IT policies and knowledgebase documentation are up to date
• Record Keeping: Maintain accurate records and support compliance with internal procedures

Candidate Requirements

Essential

• Previous experience in an administrative or office support role
• Proven experience of purchasing processes including POs, invoices, and financial administration
• Experience with supplier or vendor coordination and relationship support
• Excellent Microsoft Office skills including Word, Excel, and Outlook
• Strong organisational and coordination skills with attention to detail
• Basic knowledge of IT systems, technology, or information services
• Ability to manage multiple tasks and prioritise workload effectively
• Strong communication skills and ability to work with internal stakeholders
• Eligibility to work in the UK

Desirable

• Experience of asset management or inventory tracking
• Experience supporting IT teams or service delivery functions
• Understanding of procurement, logistics, or supply chain processes
• A background in office management, business support, or IT administration
• Awareness of audit processes or compliance activities

Benefits

• Generous annual leave: 26 days rising to 28 days after three years (pro rata), plus bank holidays
• Employee Assistance Programme providing confidential wellbeing support
• Wellbeing Buddies offering confidential peer support
• Menopause Champions providing dedicated guidance and resources
• Cycle-to-work scheme with a wide range of bike options
• Eye care vouchers for free tests and VDU glasses contributions
• Hearing tests for colleagues working in kennel environments
• Discounts and cashback across retail, supermarkets, travel and more
• Pension scheme with employer matching plus 2%, up to 9% employer contribution
• Life assurance at four times salary, with options to increase cover
• Flexible benefits allowance (equal to a proportion of your annual salary)

The Charity is committed to safeguarding and promoting the welfare of all children, young people and vulnerable adults with whom they work. They expect all of their employees and volunteers to fully share this commitment.