At a Glance
- Tasks: Support a busy school office with data entry, record keeping, and communication.
- Company: Join a friendly and supportive school team in Hedge End.
- Benefits: Enjoy competitive salary, paid personal event day, and discounted leisure centre membership.
- Other info: Great career growth opportunities in a dynamic educational environment.
- Why this job: Make a difference in education while developing your organisational and communication skills.
- Qualifications: Proficiency in Microsoft Office and strong organisational skills required.
The predicted salary is between 20790 - 24796 £ per year.
An excellent opportunity for a highly organised Administrator to support a busy school office. This role includes data entry, record keeping, communication and general office administration within a fast-paced education environment.
SALARY: £24,796.00 per annum FTE (Grade B) / Actual Annual Salary £20,790 per annum + Benefits
LOCATION: Hedge End, Southampton, Hampshire (SO30)
JOB TYPE: Full-Time, Permanent (term time only)
WORKING HOURS: Monday to Thursday 8.00am – 4.00pm and Friday 8.00am – 3.30pm, term time only (38 weeks)
JOB OVERVIEW: We have a fantastic new job opportunity for an Administrator to join a friendly and supportive school office team. Working in a busy education setting, the Administrator will provide essential office support, including data entry, correspondence, record keeping and communication with staff and students. As an Administrator you will help maintain accurate student records, support attendance monitoring and contribute to a well-organised administrative function. The Administrator role requires strong organisational skills, attention to detail and the ability to remain calm under pressure in a fast-paced environment.
DUTIES
- General Office Administration: Filing, photocopying, scanning, data entry and maintaining accurate records
- Database Management: Maintain and update student records using the school’s MIS system
- Document Preparation: Assist with letters, reports and school communications
- Content Creation: Produce newsletters, notices and internal updates
- Attendance Monitoring: Record and track student attendance and follow up absences
- Behaviour Support: Assist with administration of rewards and sanctions processes
- Enquiries Handling: Respond to staff and student queries promptly and professionally
- First Aid Support: Provide cover for the First Aid room when required
- Reception Cover: Support front desk operations during staff absence
- Safeguarding Compliance: Follow all safeguarding policies and procedures at all times
CANDIDATE REQUIREMENTS
ESSENTIAL
- Proficiency in Microsoft Office including Word, Excel and Outlook
- Strong organisational and time-management skills
- Excellent communication and interpersonal abilities
- Ability to manage multiple tasks and prioritise workload
- Professional and approachable manner when dealing with staff and students
DESIRABLE
- Previous experience in an administrative or school environment
- Knowledge of school management systems such as SIMS or Arbor
- Basic understanding of safeguarding within an education setting
BENEFITS
- Friendly and sociable colleagues
- One paid day per academic year to support personal events
- Extended two-week October half term break (trial period)
- Free on-site car parking
- Discounted staff membership to on-site leisure centre
- Enrolment in a public sector pension scheme
- Cycle-to-work scheme
- Good transport links
The organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. They will ensure that all recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Administrator (Administration Assistant) in Eastleigh employer: AWD Online
Join a supportive and friendly school office team in Hedge End, Southampton, where your organisational skills will shine as an Administrator. Enjoy a rewarding work culture with benefits such as a paid day for personal events, extended breaks, and discounted leisure centre membership, all while contributing to the educational environment and fostering student success.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator (Administration Assistant) in Eastleigh
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector or join local groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to administration roles. We recommend role-playing with a friend to boost your confidence and get comfortable with your responses.
✨Tip Number 3
Showcase your skills during interviews! Bring examples of your organisational abilities, like how you managed multiple tasks or improved office efficiency. This will help us see how you can contribute to our team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrator (Administration Assistant) in Eastleigh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight your organisational skills and any relevant experience in office administration or education settings. We want to see how you can bring your unique skills to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of your previous work that align with the duties listed in the job description. Let us know why you’re excited about joining our school office team!
Show Off Your Tech Skills:Since proficiency in Microsoft Office is essential, make sure to mention your experience with Word, Excel, and Outlook. If you've used any school management systems like SIMS or Arbor, don’t forget to include that too. We love tech-savvy candidates!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at AWD Online
✨Know Your Stuff
Familiarise yourself with the school’s mission and values. Understanding their approach to education will help you align your answers with what they’re looking for. Plus, it shows genuine interest!
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your ability to stay calm under pressure.
✨Brush Up on Tech Skills
Since proficiency in Microsoft Office is essential, be ready to discuss your experience with Word, Excel, and Outlook. Maybe even mention a specific project where you used these tools effectively.
✨Be Personable and Professional
Remember, this role involves communication with staff and students. Practice your interpersonal skills by engaging in mock interviews or role-playing scenarios to demonstrate your approachable manner.
