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- Tasks: Join us as an Administrator, handling office tasks and ensuring smooth operations.
- Company: Be part of a well-established company in Barnsley, known for its supportive work culture.
- Benefits: Enjoy a competitive salary, full-time hours, and a friendly office environment.
- Why this job: This role offers hands-on experience in a fast-paced setting with opportunities for growth.
- Qualifications: Ideal candidates should have strong organisational skills and a positive attitude.
- Other info: Perfect for high school and college students looking to kickstart their careers!
The predicted salary is between 28800 - 43200 £ per year.
Administrator / Operations and Administration Coordinator who has good administrative and organisational skills, excellent communication and attention to detail is required for a well-established company based in Barnsley, South Yorkshire.
SALARY: Competitive + Benefits
LOCATION: Barnsley, South Yorkshire (S73) – 100% Office Based
JOB TYPE: Full-Time, Permanent
WORKING HOURS: 37.5 hours per week, 8:30am – 4:30pm Monday to Thursday and 8:30am – 4:00pm Friday
JOB OVERVIEW
We have a fantastic new job opportunity for an Administrator / Operations and Administration Coordinator who has good administrative and organisational skills, excellent communication and attention to detail.
Working as the Administrator / Operations and Administration Coordinator you will carry out general office administration duties including operational booking for the plant and sub-contractors and assisting with credit control.
As the Operations Administrator you will be working in a fast-paced environment and will be required to deliver exceptional customer service and ensure that orders are correctly processed, to fully meet customers’ needs.
APPLY TODAY
If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.
DUTIES
Your duties as the Administrator / Operations and Administration Coordinator include:
• Goods Received Notes (GRN’s): Documenting and verifying the receipt of goods
• Delivery Notes & Collection Notes: Preparing and managing documents that accompany goods during delivery or collection, detailing the items being transported and ensuring accurate records for both sender and receiver
• Returns & Off Hires: Handling the process of returning goods or equipment, including off-hiring rented items, ensuring proper documentation and condition checks
• Coins Reports: Generating and analysing financial reports related to the COINS (Construction Industry Solutions) software, providing insights into project costs, revenues, and financial performance
• Coins Input: Entering and updating data in the COINS system, ensuring accuracy and completeness of financial and project-related information
• Supporting Accounts Department: Assisting the Accounts Department with various tasks such as data entry, reconciliations, following up on outstanding payments to ensure timely collection of debts and financial reporting to ensure smooth operations
• Processing Customer Complaints/NCRs: Handling customer complaints and Non-Conformance Reports (NCRs), investigating issues, and implementing corrective actions to resolve problems and improve customer satisfaction
• Project Folders – System to Monitor Jobs: Maintaining organised project folders, using a system to track job progress, documentation, and key milestones to ensure efficient project management
• Manage the Project Diary: Keeping an updated project diary, scheduling tasks, meetings, and deadlines to ensure all project activities are well-coordinated and on track
• Hotel Bookings: Arranging accommodation for staff, ensuring bookings are made according to requirements and within budget
• Answering the Phone: Handling incoming calls, providing information, directing calls to the appropriate person, and taking messages as needed
• Lost & Damaged Claims: Processing claims for lost or damaged goods, coordinating with insurance companies, and ensuring proper documentation and resolution
• Booking Transport, Plant & Sub-Contractors: Coordinating the booking of transportation, equipment (plant), and subcontractors for projects, ensuring timely and cost-effective arrangements
CANDIDATE REQUIREMENTS
• Previous experience in a similar administration / administrative / office role
• Strong levels of attention to detail
• Basic IT knowledge and understanding
• Demonstrate a positive and professional attitude to work
• Highly organised and conscientious
• Driven and passion
• Excellent interpersonal and communication skills, both written and verbal
• Confident and self-motivated
• Be able to work effectively within a team and individually
• Previous credit control and customer service experience would be advantageous
HOW TO APPLY
To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.
JOB REF: AWDO-P13666
Full-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Barnsley, South Yorkshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.
AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.
awd online | http://www.awdo.co.uk
AWD-IN-SPJ
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Administrator / Operations and Administration Coordinator (AWDO-P13666) in Barnsley) employer: AWD online
Contact Detail:
AWD online Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator / Operations and Administration Coordinator (AWDO-P13666) in Barnsley)
✨Tip Number 1
Familiarise yourself with the COINS software mentioned in the job description. Understanding how to navigate and input data into this system can give you a significant edge during the interview process.
✨Tip Number 2
Brush up on your customer service skills, as this role requires handling complaints and ensuring customer satisfaction. Consider preparing examples of how you've successfully resolved issues in previous roles.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock project diary or folder. This will not only showcase your ability to manage tasks but also provide a tangible example of your attention to detail.
✨Tip Number 4
Research the company and its operations in Barnsley. Being knowledgeable about their services and how they operate can help you tailor your responses during the interview and show your genuine interest in the position.
We think you need these skills to ace Administrator / Operations and Administration Coordinator (AWDO-P13666) in Barnsley)
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight your administrative and organisational skills. Emphasise any relevant experience that aligns with the duties listed in the job description, such as handling customer complaints or managing project folders.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your attention to detail and communication skills. Mention specific examples from your past experiences that demonstrate your ability to thrive in a fast-paced environment and deliver exceptional customer service.
Highlight Relevant Experience: In your application, focus on previous roles where you have demonstrated strong administrative capabilities. If you have experience with credit control or using software like COINS, be sure to include that information to make your application stand out.
Proofread Your Application: Before submitting your application, take the time to proofread your CV and cover letter. Check for any spelling or grammatical errors, as well as ensuring that all information is accurate and clearly presented. Attention to detail is key for this role!
How to prepare for a job interview at AWD online
✨Showcase Your Organisational Skills
As an Administrator / Operations and Administration Coordinator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Excellent Communication
Communication is key in this role. Be ready to discuss how you've effectively communicated with team members, clients, or suppliers. Use specific examples to illustrate your verbal and written communication skills.
✨Familiarise Yourself with COINS Software
Since the job involves using COINS software for financial reporting and data entry, it’s beneficial to have a basic understanding of it. If you have experience with similar software, be sure to mention it during the interview.
✨Prepare for Customer Service Scenarios
Given the emphasis on customer service in this role, think about past experiences where you handled customer complaints or issues. Be prepared to discuss how you resolved these situations and improved customer satisfaction.