At a Glance
- Tasks: Support Field Engineers with logistics, scheduling, and customer service in a dynamic office environment.
- Company: Join a reputable organisation in the healthcare sector with a focus on teamwork.
- Benefits: Competitive salary, full-time hours, and opportunities for training and career growth.
- Other info: Enjoy a varied role with responsibilities and the chance to develop your career.
- Why this job: Be part of a vital team that ensures smooth operations and makes a real difference.
- Qualifications: Strong communication, IT skills, and a knack for organisation and time management.
The predicted salary is between 27500 - 31000 € per year.
A highly organised Administrator / Logistics Administration Assistant & Coordinator is required for an office-based logistics, scheduling and customer service role supporting Field Engineers.
SALARY: £27,500 to £31,000 per annum
LOCATION: Brentford, West London (This is an Office Based role)
JOB TYPE: Full-Time, Permanent
WORKING HOURS: Monday to Friday, 8:30am – 5pm
JOB OVERVIEW
We have a fantastic new job opportunity for an Administrator / Logistics Administration Assistant & Coordinator with excellent administration, organisation, scheduling and communication skills. Working as the Administrator / Logistics Administration Assistant & Coordinator you will support the day-to-day operations of Field Engineers, booking site visits, liaising with customers and updating clients. You will also assist with office and warehouse operations, reports, fleet administration, project updates and general business support. This is a varied role offering responsibility, training and the chance to join an established organisation within the healthcare sector.
DUTIES
- Email Management: Monitor and respond to emails, ensuring messages are handled efficiently
- Project Updates: Maintain accurate project information and update relevant teams
- Telephone Support: Take phone calls as a secondary contact and provide professional customer service
- Office Administration: Carry out general office duties and support management requests
- Training Records: Update the training matrix for the previous day’s jobs
- Team Communication: Act as a communications hub between Engineering Teams and Ordering and Quotes Departments
- Engineer Scheduling: Book and schedule Engineers for site visits
- Reporting: Submit daily, weekly and monthly reports
- Maintenance Scheduling: Manage repairs, installations and Planned Preventative Maintenance schedules
- Fleet Administration: Monitor MOT, repairs, maintenance and Road Tax for company vehicles
CANDIDATE REQUIREMENTS
- Communication Skills: excellent oral and written English communication skills
- IT Skills: computer literate with the ability to use Microsoft Office / 365, including Word, Excel and Outlook
- Time Management: punctual with excellent time-management skills
- Organisation: able to prioritise tasks and manage a varied workload
- Teamwork: able to work effectively as part of a team and independently
- Customer Service: excellent customer service skills with a polite and professional telephone manner
HOW TO APPLY
To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.
JOB REF: AWDO-P14736
Administrator / Logistics Administration Assistant & Coordinator employer: AWD Online
Join a dynamic and supportive team in Brentford, West London, where your role as an Administrator / Logistics Administration Assistant & Coordinator will be pivotal in ensuring smooth operations within the healthcare sector. We pride ourselves on fostering a collaborative work culture that values employee growth through ongoing training and development opportunities, alongside a competitive salary and a commitment to work-life balance. Experience the satisfaction of contributing to meaningful projects while enjoying the benefits of working in a well-established organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator / Logistics Administration Assistant & Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the logistics and administration field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice your communication skills! Since this role requires excellent customer service and teamwork, consider doing mock interviews with friends or family to polish your responses and get comfortable talking about your experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrator / Logistics Administration Assistant & Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator / Logistics Administration Assistant & Coordinator role. Highlight your organisation, communication, and IT skills, as these are key for us in this position.
Craft a Catchy Cover Letter:Your cover letter should grab our attention! Use it to showcase your enthusiasm for the role and how your experience aligns with the duties listed in the job description. Be genuine and let your personality shine through.
Be Clear and Concise:When filling out your application, keep your language clear and concise. We appreciate straightforward communication, so avoid jargon and get straight to the point about your skills and experiences.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at AWD Online
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like email management and engineer scheduling. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisation Skills
As an Administrator / Logistics Administration Assistant & Coordinator, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will show them you can handle the varied workload they'll throw your way.
✨Brush Up on Your Communication Skills
Since this role involves liaising with customers and teams, practice articulating your thoughts clearly. You might even want to prepare a few scenarios where you’ve effectively communicated in a professional setting, especially over the phone or via email.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities, especially in logistics and customer service situations. Think of specific instances where you’ve had to troubleshoot or manage a scheduling conflict, and be ready to discuss them in detail.
