Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage calendars, prepare reports, handle travel, and support project deliverables.
- Company: Join a dynamic team focused on innovation and operational excellence.
- Benefits: Enjoy flexible hours, remote work options, and opportunities for professional growth.
- Why this job: Be at the heart of exciting projects and collaborate with top executives.
- Qualifications: Bachelor's degree preferred; experience as an Executive Assistant or Project Coordinator is a plus.
- Other info: Fast-paced environment with occasional extended hours to meet deadlines.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
Key Responsibilities:
- Manage and maintain executives’ calendars, schedules, and appointments.
- Prepare, review, and organize reports, presentations, and correspondence.
- Handle travel arrangements, expense reporting, and logistics.
- Assist in planning, scheduling, and executing project deliverables.
- Track project milestones, timelines, and budgets to ensure alignment with goals.
- Organize project meetings, prepare agendas, and take detailed minutes.
- Act as a liaison between the executive team and internal/external stakeholders.
- Ensure timely dissemination of project updates and feedback.
- Handle inquiries and follow-ups on behalf of the executive or project team.
- Maintain accurate and up-to-date records of project activities.
- Compile data for reports and analyze trends or outcomes related to projects.
- Use project management software to track tasks and monitor progress.
- Proactively identify issues or bottlenecks in project workflows.
- Provide support in resolving operational challenges.
- Assist in evaluating options and making recommendations.
- Support special projects or initiatives as assigned by the executive or project manager.
- Continuously improve processes and maintain compliance with organizational policies.
Qualifications and Experience:
- Bachelor’s degree in Business Administration, Project Management, or a related field (preferred).
- Proven experience as an Executive Assistant, Project Coordinator, or similar role.
- Familiarity with project management methodologies (e.g., Agile, Scrum) is an asset.
- Fast-paced, dynamic environment with occasional need to work outside regular hours to meet deadlines.
We take data privacy seriously and are committed to ensuring that your personal information is handled in compliance with the General Data Protection Regulation (GDPR).
As part of our hiring process, the information you provide, including your email address, will be used solely for internal purposes. This may include communication regarding your application, interview scheduling, and relevant updates. Additionally, your email may be used for internal marketing communications, such as company news or job-related updates. However, we want to assure you that your data will never be sold or shared with third parties.
Executive Assistant employer: avua
Contact Detail:
avua Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with project management software commonly used in executive roles. Being able to demonstrate your proficiency in tools like Asana, Trello, or Microsoft Project can set you apart from other candidates.
✨Tip Number 2
Highlight your organizational skills by preparing a mock calendar or schedule for an executive. This will showcase your ability to manage time effectively and prioritize tasks, which is crucial for the role.
✨Tip Number 3
Network with professionals in similar roles on platforms like LinkedIn. Engaging with current Executive Assistants can provide insights into the role and may even lead to referrals.
✨Tip Number 4
Stay updated on industry trends and best practices in project management. Being knowledgeable about methodologies like Agile or Scrum can demonstrate your commitment to continuous improvement and adaptability.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or Project Coordinator. Emphasize skills like calendar management, report preparation, and project tracking that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and how your background fits the responsibilities listed. Mention specific experiences where you successfully managed schedules, organized meetings, or handled logistics.
Highlight Project Management Skills: If you have experience with project management methodologies like Agile or Scrum, be sure to include this in your application. Provide examples of how you've used these methodologies in past roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at avua
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage calendars and schedules is crucial. Be prepared to discuss specific examples of how you've successfully organized complex schedules or handled multiple priorities in the past.
✨Demonstrate Project Management Knowledge
Familiarity with project management methodologies like Agile or Scrum can set you apart. Be ready to explain how you've applied these methodologies in previous roles and how they can benefit the team.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you've identified bottlenecks or operational challenges and how you resolved them effectively.
✨Communicate Clearly and Confidently
As a liaison between executives and stakeholders, clear communication is key. Practice articulating your thoughts concisely and confidently, as this will reflect your ability to convey important information in the role.
