At a Glance
- Tasks: Coordinate building services and manage contractor relationships for efficient operations.
- Company: Join a dynamic Estates & Facilities team in a permanent role.
- Benefits: Full-time position with competitive salary and opportunities for growth.
- Other info: Monday to Friday role with occasional travel to other sites.
- Why this job: Make a real impact by ensuring smooth operations and service delivery.
- Qualifications: Experience in contract management and excellent communication skills required.
The predicted salary is between 24000 - 28000 £ per year.
Grade/scale SC 5. Please note, if this is a paid role and the role is part time then the salary quoted will be pro rata based on the hours worked per annum.
An exciting opportunity has arisen to join our Estates & Facilities team as a Building Services Assistant. This is a permanent, full-time position working 37 hours per week. In this role, you will work closely with estates and facilities management teams to oversee and coordinate building and servicing contractors. You will need to be a proactive and highly organised individual, capable of effectively managing relationships with both new and existing external stakeholders.
Key Responsibilities
- Build strong relationships with suppliers and maintain detailed knowledge of contracts.
- Monitor contractor performance against KPIs; address issues and implement improvement plans.
- Manage contract lifecycle, including variations and approvals.
- Coordinate and maintain contractor vetting processes.
- Maintain accurate contract records, databases, and ensure compliance with standing orders.
- Support estates and facilities with reactive/planned works outside existing contracts, ensuring value for money.
- Raise and monitor purchase orders; authorise invoices for payment.
- Drive best value and continuous improvement within service contracts.
- Liaise with internal teams, stakeholders, and external partners to ensure compliant and efficient delivery.
Skills, experience and qualifications
- Knowledge of contract management.
- Knowledge of building related services.
- Excellent written and verbal communication skills at all levels.
- Excellent IT skills including the ability to use and update a wide range of computer systems, particularly Microsoft Excel.
- 5‑year checkable history in the UK (resident in the UK for the last 5 years).
Additional Information
The role is predominantly fixed at HQ, however there may be the occasional requirement to travel to other policing sites. Therefore, you must hold a valid driving licence or be able to travel across the force area by other suitable means. This is a Monday to Friday position.
Building Services Assistant in Portishead employer: Avon and Somerset Police
Join our dynamic Estates & Facilities team as a Building Services Assistant, where you will thrive in a supportive work culture that values collaboration and continuous improvement. With opportunities for professional growth and development, you will play a crucial role in managing contractor relationships and ensuring the efficient delivery of services. Located at our headquarters, you will enjoy a stable Monday to Friday schedule while contributing to meaningful projects that enhance our community.
StudySmarter Expert Advice🤫
We think this is how you could land Building Services Assistant in Portishead
✨Networking in the Right Circles
Dive into communities focused on building systems and supply engineering. Join LinkedIn groups, attend industry-specific trade shows, and don’t shy away from local meetups. These are golden opportunities to connect with industry professionals who could help you land that full-time role at places like Avon and Somerset Police.
✨Showcase Your Projects
If you've worked on any projects—big or small—related to building systems, make sure to showcase them! Creating a portfolio or a detailed case study on your approach can do wonders. It’s all about showing prospective employers, like Avon and Somerset Police, that you’ve got hands-on experience and a solid understanding of the field.
✨Leverage University Resources
Are you still connected with your university? Tap into their career services! Many universities have relationships with firms in the building systems sector and can provide leads on exclusive job openings. This could be your ticket to landing the full-time job you want.
✨Get Involved in Professional Bodies
Consider joining professional organisations related to building systems and supply engineering. These often have job boards, career development events, and networking opportunities. Engaging with these can significantly increase your visibility to firms like Avon and Somerset Police and may help you secure that full-time position sooner!
We think you need these skills to ace Building Services Assistant in Portishead
Some tips for your application 🫡
Showcase Your Engineering Skills:In the building systems supply engineering field, make sure to highlight your technical skills in your CV. Include any relevant software certifications or engineering tools you’re proficient with. Demonstrating your ability to use industry-specific technologies can really set you apart!
Quantify Your Achievements:Employers love to see how you've made an impact in your previous roles. When detailing your work experience, try to include quantifiable achievements—like how you improved a system’s efficiency by a percentage or managed a project that saved your last company X amount. This shows you're results-driven and could help us at Avon and Somerset Police.
Tailor Your Cover Letter:Don’t just reuse the same old cover letter! Personalise it for the Building Services Assistant role at Avon and Somerset Police. Talk about your passion for building systems and why this position excites you. We want to see your personality shine through and how you envision contributing to our team.
Include Relevant Projects:If you’ve worked on specific projects related to building systems supply engineering, don’t forget to mention them! Include any reports or case studies that showcase your problem-solving abilities and project management skills. This portfolio of work can really illustrate your expertise to us.
How to prepare for a job interview at Avon and Somerset Police
✨Know Your Technical Stuff
For a role in building systems supply engineering, make sure you're clued up about the latest technologies and tools in the field. Brush up on your knowledge of HVAC systems, plumbing, electrical layouts, and any relevant software used in modelling or design.
✨Showcase Real Projects
Since this is a full-time position, the interviewers will be keen to see your relevant experience. Bring along a portfolio that highlights the projects you've worked on, focusing on your role and the impact you had. Be ready to discuss the challenges faced and how you overcame them.
✨Prepare for Scenario-Based Questions
Expect some scenario-based questions during your interview. They may ask how you would approach a specific design challenge or troubleshoot an existing system. Think about examples from your past work where you successfully tackled problems, and be ready to articulate your thought process.
✨Understand the Industry Landscape
It's crucial to have a good grasp of the current trends affecting building systems, like sustainable engineering practices or smart technology integration. Familiarise yourself with recent advancements and be prepared to discuss how they might influence your work at Avon and Somerset Police.
