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- Tasks: Manage project documentation and support the site team in a dynamic construction environment.
- Company: Join a leading construction project in Poole/Bournemouth with a collaborative atmosphere.
- Benefits: Competitive daily rate, hands-on experience, and opportunities for professional growth.
- Why this job: Be a key player in exciting construction projects and enhance your organisational skills.
- Qualifications: Experience in document control or project administration within construction is essential.
- Other info: Work on-site, engage with diverse teams, and develop your career in a thriving industry.
The predicted salary is between 32000 - 36000 £ per year.
We are currently looking for an experienced Document Controller to join a construction project based in the Poole / Bournemouth area. This is a site-based role, although candidates can be based locally in either Poole or Bournemouth.
This position will support the Project Director and operational site team, ensuring that all drawings, technical documentation and project records are managed accurately throughout the project lifecycle. The successful candidate will be confident working in a busy construction environment, comfortable liaising with senior project leadership and proactive in chasing outstanding documentation from project teams and subcontractors.
Key Responsibilities- Provide document control and administrative support to the Project Director and operational team on site.
- Manage incoming and outgoing drawings, specifications and technical documentation, ensuring all documents are correctly logged, distributed and version controlled.
- Upload drawings and O&M documentation to contractor portals and manage comments through to close-out.
- Maintain accurate document registers and progress trackers to monitor documentation status and ensure deadlines are met.
- Attend project meetings where required, record meeting minutes and circulate to relevant stakeholders.
- Liaise with engineers, consultants, subcontractors and commissioning specialists to ensure timely document submissions.
- Monitor drawing revisions and technical submittals, ensuring site teams are aware of updates or design changes.
- Ensure documentation is accurate, complete and compliant before issuing.
- Support the site team with commissioning documentation, RAMS tracking and technical submissions.
- Assist with general project administration including issuing site drawings, maintaining document registers, managing site records and uploading documentation to project servers.
- Previous experience working as a Document Controller or Project Administrator within construction.
- Experience managing drawings, O&M manuals and technical documentation.
- Confident communicating with site teams, subcontractors and senior project leadership.
- Strong organisational skills with the ability to chase and manage documentation across multiple stakeholders.
- Experience using document management systems such as Aconex, Procore or SharePoint would be beneficial.
- Must be comfortable working site-based.
Document Controller in Poole employer: Avolon M&E
Contact Detail:
Avolon M&E Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Poole
✨Tip Number 1
Get to know the company and its projects before your interview. Research their recent work in construction, especially in the Poole/Bournemouth area. This will help us show that you're genuinely interested and ready to contribute.
✨Tip Number 2
Practice your communication skills! As a Document Controller, you'll be liaising with various teams. We recommend role-playing common scenarios with a friend to boost your confidence and ensure you can articulate your thoughts clearly.
✨Tip Number 3
Prepare some questions for your interview. Ask about the team dynamics or how they handle document management challenges. This shows us that you're proactive and engaged, plus it gives you insight into the role.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email reiterating your interest can set you apart from other candidates. We love seeing enthusiasm and professionalism!
We think you need these skills to ace Document Controller in Poole
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Document Controller in construction. We want to see how you've managed documentation and supported project teams in the past, so don’t hold back on those relevant details!
Showcase Your Skills: In your cover letter, emphasise your organisational skills and ability to liaise with various stakeholders. We love candidates who can demonstrate their proactive approach to managing documentation and ensuring everything runs smoothly.
Be Specific About Your Experience: When filling out your application, be specific about the document management systems you’ve used, like Aconex or Procore. We’re looking for someone who’s comfortable with these tools, so let us know how you’ve used them in your previous roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy!
How to prepare for a job interview at Avolon M&E
✨Know Your Documents Inside Out
As a Document Controller, you'll be handling a lot of technical documentation. Make sure you familiarise yourself with common construction documents like drawings, specifications, and O&M manuals. This will not only help you answer questions confidently but also show your potential employer that you're serious about the role.
✨Show Off Your Organisational Skills
During the interview, be ready to discuss how you manage documentation and keep track of deadlines. Bring examples of document registers or progress trackers you've used in the past. This will demonstrate your ability to stay organised and ensure that nothing slips through the cracks.
✨Communicate Like a Pro
Since you'll be liaising with various stakeholders, practice articulating your thoughts clearly. Prepare for questions about how you handle communication with site teams and subcontractors. Highlight any experiences where your communication skills made a difference in project outcomes.
✨Familiarise Yourself with Relevant Software
If you have experience with document management systems like Aconex, Procore, or SharePoint, make sure to mention it. If you haven't used them, do a bit of research beforehand. Being knowledgeable about these tools can give you an edge and show that you're tech-savvy and ready to hit the ground running.