Purchasing Administrator Job Details | Career - avl.com

Overview

AVL Powertrain UK Ltd offers a job in the United Kingdom (GB) as Purchasing Administrator.

Sitting within the Finance function of the business, the role requires the administration of the purchasing process and vendor master data and in doing so ensuring that all purchase requests are processed and authorized in a timely fashion and that the vendors are onboarded and managed, ensuring all required onboarding documentation is obtained and accurate. The role will furthermore be required to support the purchase ledger function in terms of processing purchase invoices as well the overall Finance function for some purchasing related month end tasks and any ad hoc duties required by the Financial Controller. It is essential in this role to effectively communicate throughout all levels of the organisation as well as 3rd parties.

This role is part time and office based. The preffered working hours are 6 hours per day, 5 days per week (30 hours per week).

YOUR RESPONSIBILITIES

• Review and post month end accruals additions
• Raise and reconcile purchase orders for both third party and intercompany purchases
• Administer the purchasing and supplier system and process the onboarding of new suppliers
• Liaise with the business for the monthly update of the supplier KPl\’s
• Issue and maintain the non-disclosure requirements and other compliance matters during the supplier onboarding process as well as periodic reviews of such requirements
• Conduct continuous or annual supplier evaluations relating to credit ratings, vendor classification or company checks
• Produce cost centre reports & nominal code breakdowns
• Carry out month end reviews for purchase ledger accruals postings
• Support credit card processing
• Any other ad hoc duties required by the Financial Controller
• Further tasks that may be applicable for support of the Purchase Ledger function:
• Process invoices and supplier credit notes onto appropriate computerised accounts management system and haise with suppliers to resolve any issues
• Gain authorisation and receipt confirmations for invoice payments
• Process the payment runs on the bank twice per month ensuring suppliers are paid on time to maintain good supplier relationships, company credit rating and reputation
• Maintain the prepayments schedule and process the month end prepayments journal
• Generate and annotate the aged creditor report for month end

YOUR PROFILE

Essential:

• Proficient in Excel
• Good understanding of double entry bookkeeping acquired either by studies or experience
• Good communication skills both written and verbal
• Good attention for detail
• Ability to work well under pressure and within a fast-paced team
• Ability to perform tasks to a high standard in a timely fashion

Preferable:

• Studying towards or holding an accounting technician qualification
• SAP finance experience

WE OFFER

• EV Lease Scheme (Salary Sacrifice)
• Flexi-time (applies to most roles)
• Private Medical Insurance and Health Cash Plan
• Cycle to Work Scheme
• 25 days holiday per year (increases by 1 day annually up to the max. of 28 days and will be pro rata for part-time employees)
• Special occasion leave (eligibility after probation, subject to conditions)
• Pension scheme
• Life Assurance and Income Protection Insurance
• One paid professional membership annually

If an offer of employment is made, applicants are required to undergo a DBS check. Offers of employment are subject to a satisfactory DBS check and the company reserves the right to withdraw its offer in the event that the applicant has unspent criminal convictions.

Job posted on: 05/11/2025
Closing date: 28/11/2025

We look forward to receiving your details for the unique opportunity to join our growing, high-tech, international team.