Project Administrator (Special Projects) in Clayton West

We are seeking a highly organized and detail-oriented Administrator to support the projects team, sales function and financial management activities in AVK Special Projects Division. This role combines administrative, financial, and support responsibilities to ensure smooth operations, accurate reporting, and successful project delivery.

Key Responsibilities

Financial Administration

• Maintain accurate financial records, including invoices, expenses, and budgets
• Process purchase orders
• Receipt supplier invoices
• Issue supplier monthly applications
• Prepare financial reports for management review
• Liaise with Finance team and act as interface

Project Administration

• Assist in planning, scheduling, and coordinating project activities
• Manage Project Asana Boards
• Maintain project documentation and records (document control)
• Coordinate meetings, prepare agendas, and record minutes
• Liaise with internal teams and external stakeholders

General Administration

• Provide administrative support to finance, commercial and project team
• Maintain filing systems and databases
• Ensure compliance with company policies
• Support process improvements and efficiency initiatives

Qualifications

• Proven experience in finance, administration, or project support roles
• Strong understanding of basic accounting principles
• Excellent organizational and multitasking skills
• Proficiency in Microsoft Office (especially Excel) and financial software
• Strong attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to work independently and meet deadlines

Benefits

• Private Health Insurance
• Performance Bonus
• 25 days annual leave + bank holidays
• Birthday Off
• Pension Plan
• Hybrid working / Flexible working