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- Tasks: Support project teams with financial records, scheduling, and documentation.
- Company: Join a dynamic team in the AVK Special Projects Division.
- Benefits: Enjoy private health insurance, performance bonuses, and 25 days annual leave.
- Other info: Flexible working options and opportunities for career growth.
- Why this job: Be part of exciting projects while developing your administrative and financial skills.
- Qualifications: Experience in finance or administration, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organized and detail-oriented Administrator to support the projects team, sales function and financial management activities in AVK Special Projects Division. This role combines administrative, financial, and support responsibilities to ensure smooth operations, accurate reporting, and successful project delivery.
Key Responsibilities
- Financial Administration
- Maintain accurate financial records, including invoices, expenses, and budgets
- Process purchase orders
- Receipt supplier invoices
- Issue supplier monthly applications
- Prepare financial reports for management review
- Liaise with Finance team and act as interface
- Project Administration
- Assist in planning, scheduling, and coordinating project activities
- Manage Project Asana Boards
- Maintain project documentation and records (document control)
- Coordinate meetings, prepare agendas, and record minutes
- Liaise with internal teams and external stakeholders
- General Administration
- Provide administrative support to finance, commercial and project team
- Maintain filing systems and databases
- Ensure compliance with company policies
- Support process improvements and efficiency initiatives
Qualifications
- Proven experience in finance, administration, or project support roles
- Strong understanding of basic accounting principles
- Excellent organizational and multitasking skills
- Proficiency in Microsoft Office (especially Excel) and financial software
- Strong attention to detail and accuracy
- Good communication and interpersonal skills
- Ability to work independently and meet deadlines
Benefits
- Private Health Insurance
- Performance Bonus
- 25 days annual leave + bank holidays
- Birthday Off
- Pension Plan
- Hybrid working / Flexible working
Project Administrator (Special Projects) employer: Avk-Seg
Contact Detail:
Avk-Seg Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator (Special Projects)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Project Administrator role, and who knows? They might just have the inside scoop on an opening.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their financial management practices and project administration tools. This will show that you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to finance and project support. We all know how tricky it can be to articulate your experience, so rehearse until you feel confident!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Project Administrator (Special Projects)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in finance and project support roles. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Project Administrator role. Share specific examples of how you've successfully managed projects or financial records in the past.
Show Off Your Tech Skills: Since proficiency in Microsoft Office and financial software is key, make sure to mention any relevant tools you’ve used. If you’ve got experience with Asana or similar project management tools, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Avk-Seg
✨Know Your Numbers
Since the role involves financial administration, brush up on basic accounting principles. Be ready to discuss how you've maintained financial records in previous roles and any software you've used, especially Excel. This shows you’re not just familiar with numbers but can handle them accurately.
✨Project Management Savvy
Familiarise yourself with project management tools like Asana. Prepare examples of how you've coordinated project activities or managed documentation in the past. This will demonstrate your organisational skills and ability to keep projects on track.
✨Communication is Key
This role requires liaising with various teams and stakeholders. Think of instances where your communication skills made a difference in a project or administrative task. Be ready to share these stories to highlight your interpersonal skills.
✨Show Your Organisational Skills
Prepare to discuss how you manage multiple tasks and deadlines. Bring examples of how you've improved processes or maintained filing systems in previous jobs. This will showcase your attention to detail and ability to work independently.