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- Tasks: Support the office team with admin tasks and customer enquiries.
- Company: Join a dynamic company focused on teamwork and innovation.
- Benefits: Enjoy private health insurance, performance bonuses, and flexible working options.
- Why this job: Be the go-to person in a vibrant office environment and make a real difference.
- Qualifications: Customer service experience and a friendly, confident phone manner.
- Other info: Great opportunities for growth and a supportive team culture.
The predicted salary is between 30000 - 42000 £ per year.
Overview
The Office Administrator role is a varied and integral part of the Office Administration Team function, dealing with multiple stakeholders across the business. The main focus will be supporting the office administration team and Facilities Manager with the ongoing day to day admin activities. Some travel to other AVK offices may be required.
Responsibilities
- 1st point of contact for all internal and external customer enquires through the telephone and visitors to the Maidenhead Office. Ensure all enquiries are passed onto the relevant person / department.
- Ownership of the day to day office administrative activities including, but not limited to, meeting room administration, incoming and outgoing business post and deliveries, support to Exec/SLT as required, food/drink orders, asset tagging management.
- The effective management of the company car and van fleet and all associated activities which includes, but not limited to, the AVK car database, vehicle maintenance and servicing, accident and repairs, pool cars, reporting, etc.
- Assist the Facilities Manager in maintaining a safe, clean, and organised office environment:
- Act as the main point of contact for office-related queries and facility issues.
- Oversee office cleanliness.
- Assist Facilities Manager with COSHH e.g. cleaning materials.
- Weekly water flush (legionella) and record.
- Enforce clear desk policies to promote an organised workspace.
- Monitor and manage visitor access, ensuring security procedures are followed.
- Assist Senior Office Administrator of contact for team flight / hotel / hire car / etc. bookings.
- Support of all the company mobile phones administration activities.
- Support of all the company office supplies, stationery, and equipment orders.
- Support of all the company client feedback questionnaire.
- Assisting team with document management, filing and record-keeping.
- Other office administrative duties as requested by the business.
Requirements
- Customer service experience
- Confident, polite telephone manner
- Fleet management experience beneficial
Benefits
- Private Health Insurance
- Performance Bonus
- 25 days annual leave + bank hols
- Birthday Off
- Pension Plan
- Hybrid working / Flexible working
AVK SEG does not discriminate on the race, colour, religion, sex, age, nationality, disability, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. We will endeavour to respond to all applicants however due to the volume of responses, we can only guarantee that candidates who have been shortlisted will be contacted.
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Office Administrator employer: AVK-SEG
Contact Detail:
AVK-SEG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company, understand their values, and think about how your skills align with the role. Practise common interview questions so you can showcase your customer service experience and admin skills confidently.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the position. It’s a simple way to stand out from the crowd.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you’re genuinely interested in joining our team. So, what are you waiting for? Get that application in!
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Show Your Customer Service Skills: Since this role is all about being the first point of contact, make sure to highlight your customer service experience. We want to see how you handle enquiries and keep things running smoothly!
Tailor Your Application: Don’t just send a generic application! Take a moment to tailor your CV and cover letter to reflect the specific responsibilities mentioned in the job description. We love seeing candidates who take the time to connect their skills with what we need.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforward communication, so avoid fluff and get straight to showcasing your relevant experience and skills.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to follow your application status directly!
How to prepare for a job interview at AVK-SEG
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities listed in the job description, such as managing enquiries and supporting the Facilities Manager. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Customer Service Skills
Since customer service experience is crucial for this role, prepare examples of how you've successfully handled customer queries in the past. Be ready to discuss specific situations where your polite telephone manner made a difference, as this will highlight your suitability for the position.
✨Demonstrate Organisational Skills
The role involves a lot of administrative tasks, so be prepared to talk about your organisational skills. Share examples of how you've managed multiple tasks or projects simultaneously, and how you ensure everything runs smoothly. This will show that you can handle the varied responsibilities of the job.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, office culture, or specific challenges the Office Administration Team faces. This not only shows your interest in the role but also helps you gauge if the company is the right fit for you.
