At a Glance
- Tasks: Coordinate meetings, track actions, and maintain programme documentation in a fast-paced environment.
- Company: Join Aviva Investors, a leader in financial services with a dynamic team culture.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Ideal for proactive individuals seeking to thrive in a high-pressure setting.
- Why this job: Be at the heart of a critical programme making a real difference in building safety.
- Qualifications: Strong organisational skills, Excel proficiency, and experience in meeting coordination.
The predicted salary is between 40000 - 50000 £ per year.
Contract
1 year contract role (extension possible) – inside IR35
Location
London (80 Fenchurch Street) with hybrid working
Aviva Investors is looking for a highly organised, proactive Programme Coordinator to support a fast‑paced remediation programme operating under the Building Safety Act.
This role sits at the centre of a busy, high‑pressure team and is critical to keeping the programme moving — ensuring meetings run smoothly, actions are tracked and delivered, and financial and operational information is accurate and up to date.
- What you’ll be doing
- Coordinating and scheduling programme meetings, preparing agendas and producing clear, concise minutes.
- Tracking actions across multiple workstreams and proactively chasing owners to meet deadlines.
- Supporting cost tracking, invoice processing and purchase orders using Excel-based trackers.
- Preparing simple summaries and reports to support decision‑making.
- Maintaining programme documentation, risk logs and Share Point folders.
- What we’re looking for
- Exceptional organisational skills and attention to detail.
- Strong experience planning meetings, taking minutes and following up actions.
- Confidence to chase stakeholders at all levels and **escalate where needed**.
- Good Excel skills and comfort working with numbers.
- Clear written communication and the ability to work independently.
This role suits someone with an EA, office management or programme coordination background, ideally from a professional or financial services environment.
You’ll be proactive, resilient, and comfortable working in a high‑pace, deadline‑driven setting.
- Nice to have (but not essential)
- Experience in financial services or another regulated environment.
- Familiarity with invoice and purchase order processes.
- Experience using Share Point or maintaining programme trackers.
- No prior fire safety or project management qualifications are required.
- #J-18808-Ljbffr
Executive Assistant in London employer: Aviva
Aviva is an exceptional employer that prioritises employee well-being and growth, offering a competitive salary of £28,600 along with a generous bonus scheme and pension contributions. Our collaborative work culture in Leeds fosters a supportive environment where you can thrive in a fast-paced role while making a meaningful impact on customers' lives. With flexible working options, extensive benefits, and opportunities for personal development, Aviva is committed to helping you build a rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Aviva. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Aviva.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Aviva's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Aviva
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Aviva.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Aviva will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Aviva employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
