At a Glance
- Tasks: Support senior leaders with scheduling, meeting coordination, and team communications.
- Company: Join Aviva, a leading company committed to inclusivity and employee growth.
- Benefits: Competitive salary, bonus opportunities, generous pension scheme, and 29 days holiday.
- Other info: Flexible working options and supportive policies for your wellbeing.
- Why this job: Be part of a dynamic team making a real impact in finance and operations.
- Qualifications: Experience as an executive assistant with strong organisational and stakeholder management skills.
9-month Fixed-term Contract
Location: York, Norwich, Bristol, Glasgow or Perth (50% hybrid working)
Salary: £35,000 - £45,000 depending on experience
We are looking for an experienced Executive Assistant to support the Group External Reporting Director and the Director of Finance and Investment Operations including providing broader support to their high-performing teams. The Group External Reporting team are responsible for producing high-quality and timely external, regulatory and statutory reporting of Aviva Group’s financial and non-financial reporting and supporting the Group Board Committees, and for the Aviva Group Centre controllership. The Finance and Investment Operations team are a shared services function supporting growth across Aviva’s businesses, responsible for delivery of high-quality finance and investment operational performance for Aviva’s businesses and linked transformation agenda.
The role will be part of our One Finance EA community, and the successful candidate will be expected to support the rest of the EAs, including providing holiday cover for other EAs as required.
A bit about the job
In this exciting role you will support the Group External Reporting Director and the Director of Finance and Investment Operations including providing broader support to their teams. Working in a close-knit team you will handle schedules, co-ordinate and where required attend certain meetings, support team communications and wellbeing, and be a key point of contact on behalf of the Directors, all while maintaining a high degree of professionalism, confidentiality, and efficiency. This role will ensure that the Directors have the right personal support in prioritising their departments and fulfilling their obligations in respect of reporting, performance and operations to Executive teams, Boards and Committees.
The ideal candidate must be flexible, organised, able to prioritise work and be confident working under pressure and must be comfortable building a rapport quickly, to ensure good working relationships. You will be career-minded with the ability to multi-task and certainly an excellent teammate, working closely with other EAs and operational leads in your business area.
Skills and experience we’re looking for:
- Have experience as an executive assistant to senior leaders including great stakeholder management skills
- The ability to maintain discretion and handle confidential and secret information.
- Excellent organisation and time management and experienced in running your workload effectively with priorities from multiple partners
- Confident in providing organisational and administrative services for senior leadership team, boards, and committees
- Be prepared to undertake other business activities required to support your director(s) and their teams, e.g. agenda planning, meeting minutes and actions, and actions tracking, leading on the organisation of leaders’ events
What you’ll get for this role:
- Salary: £35,000 - £45,000 - depending on location, skills, experience, and qualifications
- Bonus opportunity - 8% of annual salary - Actual amount depends on your performance and Aviva’s.
- Generous pension scheme - Aviva will contribute up to 14%, depending on what you put in.
- 29 days holiday plus bank holidays, and you can choose to buy or sell up to 5 days
- Aviva-funded Private Medical Benefit to help you get expert support when you need it
- Make your money go further - Up to 40% discount on Aviva products, and other retailer discounts
- Up to £1,200 of free Aviva shares per year through our Matching Share Plan and share in the success of Aviva with our Save As You Earn scheme
- Brilliantly supportive policies including parental and carer’s leave
- Flexible benefits to suit you, including sustainability options such as cycle to work
- Make a difference, be part of our Aviva Communities and use your 3 paid volunteering days to help others
- We take your wellbeing seriously with lots of support and tools
Aviva is for everyone. We’re inclusive and welcome everyone – we want applications from people with diverse backgrounds and experiences. Excited but not sure you tick every box? Research tells us that women, particularly, feel this way. Don’t let it be a barrier to your application. And if you’re in a job share, feel free to apply as a pair. We flex locations, hours and working patterns to suit our customers, business, and you. Most of our people are smart working – spending around 50% of their time in our offices every week – combining the benefits of flexibility, with time together with colleagues. We interview every disabled applicant who meets the minimum criteria for the job. We’d love it if you could submit your application online. If you need a different way of applying, please send an email to Balazs Palcsek at balazs.palcsek@aviva.com
Executive Assistant employer: Aviva plc
Aviva is an exceptional employer that prioritises the growth and wellbeing of its employees, offering a supportive work culture and a range of benefits including a generous pension scheme, flexible working options, and opportunities for professional development. With a commitment to inclusivity and community engagement, Aviva fosters a collaborative environment where Executive Assistants can thrive while contributing to meaningful projects across various locations such as York, Norwich, Bristol, Glasgow, and Perth.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Aviva plc. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Aviva plc.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Aviva plc's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Aviva plc
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Aviva plc.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Aviva plc will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Aviva plc employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
