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- Tasks: Keep compliance systems up-to-date and manage documentation with precision.
- Company: Join a diverse team at Avison Young, a leader in compliance solutions.
- Benefits: Enjoy competitive pay, flexible work options, and growth opportunities.
- Other info: Fast-paced environment with a focus on teamwork and support.
- Why this job: Make a real difference in compliance while developing valuable skills.
- Qualifications: Detail-oriented with experience in compliance or administration.
The predicted salary is between 30000 - 40000 £ per year.
The Compliance Administrator is responsible for maintaining the compliance monitoring system, ensuring asset certification is up-to-date and accurate, monitoring mailboxes for incoming data, and managing remedial tasks and documentation.
Responsibilities
- Maintain all parts of the compliance monitoring system and keep asset certification up to date.
- Monitor the CAFM system and mailboxes, verify and correctly load compliance and certificate documentation onto the system.
- Identify and prioritize remedial tasks, tests and assessments, ensuring priority timescales are met.
- Monitor organisational compliance with regulations and internal policies.
- Input certification and relevant documentation into local drives and CAFM with high attention to detail.
- Upload and validate documentation to the correct PPM.
- Communicate with suppliers, chase replacements for unsuitable documentation and request supporting documentation for remedial actions.
- Create remedial actions as associated tasks, assign priority and due dates, and upload completed certifications to child tasks.
- Clear items from the compliance mailbox into correct folders to meet client SLAs.
- Perform regular audits and systematic reviews of previous documentation, correcting details when required.
- Conduct gap analysis of system data to improve client compliance and reporting accuracy.
- Follow the weekly rota set by the Compliance Manager.
- Engage with Regional Property Managers to resolve queries and meet client requests regarding PPMs.
- Coordinate with Supply Chain to ensure adherence to SLAs and compliance standards.
- Support the Customer Service Centre Advisors in taking calls when needed.
Qualifications Desired Knowledge, Skills and Experience
- Working knowledge of Microsoft Office (Word, Excel, PowerPoint).
- High accuracy and attention to detail.
- Ability to load data accurately, interpret information, and classify it per guidelines.
- Strong analytical skills with ability to present findings graphically, tabularly, and in reports.
- Excellent organisational skills and ability to meet tight deadlines.
- Effective communication skills; familiarity with Microsoft Packages, CAFM, and reporting software.
- Computer literacy.
- Knowledge of FM compliance and HSE legislation desirable.
- Minimum 12 months of experience in a compliance or related Service Centre role.
- Fast‑paced environment experience and office administration/data entry experience advantageous.
- IOSH qualification desirable.
Avison Young is an equal opportunity employer committed to treating all employees and job applicants equitably. We support diversity, inclusion, and the removal of barriers for applicants with disabilities. All qualified candidates are encouraged to apply.
Compliance Administrator employer: Avison Young │ UK
Contact Detail:
Avison Young │ UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Compliance Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the compliance field, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its compliance practices. Be ready to discuss how your skills align with their needs, especially around attention to detail and managing documentation.
✨Tip Number 3
Showcase your analytical skills! Bring examples of how you've used data to improve compliance or streamline processes in past roles. This will demonstrate your value and fit for the Compliance Administrator position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Compliance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Compliance Administrator role. Highlight your experience with compliance monitoring systems and any relevant skills that match the job description. We want to see how you fit into our team!
Show Off Your Attention to Detail: Since this role requires high accuracy, be sure to showcase your attention to detail in your application. Use examples from your past work where you’ve successfully managed documentation or data entry tasks. We love candidates who can spot the little things!
Be Clear and Concise: When writing your cover letter, keep it clear and concise. Address how your skills align with the responsibilities listed in the job description. We appreciate straightforward communication, so get to the point while still showing your personality!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be set!
How to prepare for a job interview at Avison Young │ UK
✨Know Your Compliance Stuff
Make sure you brush up on your knowledge of compliance regulations and HSE legislation. Being able to discuss these topics confidently will show that you're serious about the role and understand its importance.
✨Show Off Your Attention to Detail
Since this role requires high accuracy, prepare examples from your past experiences where your attention to detail made a difference. Whether it’s catching an error in documentation or ensuring compliance standards were met, be ready to share!
✨Master the Tech
Familiarise yourself with Microsoft Office and any CAFM systems you might have used before. If you can demonstrate your ability to navigate these tools during the interview, it’ll give you a leg up over other candidates.
✨Communicate Like a Pro
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about their compliance processes to show your engagement.