Executive Assistant to the Chief Sustainability Officer in London

Job Title

Executive Assistant to the Chief Sustainability Office

Location

London or Cambridge, UK - Hybrid (50% working time at the office)

Employment Type

Full time or part-time (minimum 30 hours)

We are seeking an exceptional and experienced Executive Assistant to support our SVP, Sustainability – Chief Sustainability Officer.

This is a critical role requiring an experienced, proactive and organized professional who can operate confidently in a fast-paced global environment.

Beyond traditional executive support, you will play a critical part in driving operational effectiveness across the Global Sustainability Team (GST), including onboarding, governance, documentation management, meeting effectiveness and executive stakeholder engagement.

The Chief Sustainability Officer is a highly visible role, both internally and externally, requiring seamless coordination in the background to ensure their obligations are met.

You will be a trusted business partner capable of anticipating needs, managing competing priorities and ensuring the smooth execution of Sustainability leadership activities.

You will also provide travel and expense support to the VP, Government Affairs.

Key Responsibilities

• Proactively manage complex executive calendars and meeting schedules.
• Coordinate internal and external stakeholder engagements.
• Arrange domestic and international travel.
• Prepare briefing packs, meeting materials and presentations.
• Manage expenses, invoices and administrative processes.
• Draft executive correspondence and communications.
• Governance & Meeting Management
• Coordinate Sustainability leadership meetings and Executive ESG Committee meetings.
• Prepare agendas and meeting materials.
• Attend meetings and capture minutes, decisions, actions and follow-up requirements.
• Maintain governance trackers and reporting calendars.
• Drive timely completion of agreed actions.
• Onboarding & Team Operations
• Coordinate onboarding activities for all Global Sustainability Team new joiners.
• Arrange equipment, access, introductions and induction activities.
• Maintain onboarding resources and guidance materials.
• Support joiner, mover and leaver processes.
• Documentation & Knowledge Management
• Maintain Global Sustainability Team Share Point sites, Teams channels and collaboration spaces.
• Manage organizational charts, distribution lists and team records.
• Maintain governance documentation, operating procedures and team resources.
• Ensure documentation remains accurate, accessible and up to date.
• Events & Stakeholder Coordination
• Support planning and execution of major Sustainability events and leadership engagements.
• Coordinate logistics, registrations, travel and accommodation.
• Prepare executive event briefings and stakeholder information packs.
• Manage invitation and participation tracking.
• Procurement & Operational Support
• Raise and manage purchase orders.
• Support supplier onboarding and invoice processing.
• Coordinate operational improvement initiatives and action tracking.
• Support monthly reporting and team governance activities.
• Government Affairs Support
• Provide travel coordination support for the VP, Government Affairs.
• Manage expense reporting and associated administration.

Essential Requirements

• Significant experience supporting senior executives in an Executive Assistant role.
• Exceptional organizational and prioritization skills.
• Experience managing complex calendars and global stakeholder engagements.
• Strong meeting management, minute-taking and action-tracking capabilities.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office and Power Point skills.
• Experience with Microsoft Teams, Share Point, Outlook and collaboration platforms.
• Strong attention to detail and ability to maintain confidentiality.
• Experience managing multiple priorities in a fast-paced environment.
• Desired Requirements
• Experience supporting Sustainability, Corporate Affairs, Government Affairs or other corporate functions.
• Experience managing onboarding programs.
• Experience supporting governance committees or executive boards.
• Knowledge of procurement, purchase orders and invoicing processes.
• Experience maintaining Share Point and knowledge-management resources.
• Experience using Workday, Concur, Service Now and related enterprise systems.
• Key Competencies
• Proactive and highly self-motivated
• Strong judgment and discretion
• Excellent stakeholder management
• Highly organized and detail-oriented
• Resilient and adaptable
• Collaborative and service-oriented
• Strong ownership mindset
• Continuous improvement focus
• Ability to operate confidently with senior executives and external stakeholders

Benefits

• Flexible benefits fund
• Emergency leave days
• Adoption leave
• 28 days annual leave (plus bank holidays)
• Pension
• Life cover
• Private medical insurance
• Parental leave
• Education assistance program

It’s possible we’re hiring for this position in multiple countries, in which case the above benefits apply to the primary location.

Specific benefits vary by country, but our packages are similarly comprehensive.

Hybrid working

We work in a hybrid way at AVEVA.

Most roles are based at a local AVEVA office, with an expectation of being on-site 50% of your working hours to support collaboration and connection.

Some positions are fully office-based depending on the nature of the work, and certain roles that support specific customers or markets may be remote.

The working arrangement for this position will be confirmed during the hiring process.

About AVEVA

AVEVA is a global leader in industrial software with more than 6,500 employees in over 40 countries.

Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals, and minerals – safely, efficiently, and more sustainably.

We are committed to embedding sustainability and inclusion into our operations, our culture, and our core business strategy.

Learn more about how we are progressing against our ambitious 2030 targets.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion.

We’ve also recently been named as one of the world’s most innovative companies.

If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you!

AVEVA requires all successful applicants to undergo and pass a drug screening and comprehensive background check before they start employment.

Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check.

Certain positions dealing with sensitive and/or third-party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer.

We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect.

We value diversity and the expertise that people from different backgrounds bring to our business.

We provide reasonable accommodation to applicants with disabilities where appropriate.

Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

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