At a Glance
- Tasks: Manage the governance process and ensure project delivery success.
- Company: AVEVA, a leader in industrial software trusted by top companies.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Exciting opportunity to work with cutting-edge tools and improve processes.
- Why this job: Join a dynamic team and make a real impact on innovative projects.
- Qualifications: Experience in PMO roles and strong stakeholder management skills required.
The predicted salary is between 50000 - 65000 £ per year.
AVEVA is creating software trusted by over 90% of leading industrial companies.
Location: London | Cambridge. Employment Type: Full-time, Hybrid.
Responsibilities
- Own and operate the stage gate / governance process end-to-end (scheduling, pack readiness, inputs/outputs, decisions and actions tracking).
- Conduct delivery assurance activities to identify delivery risks, control gaps, and improvement opportunities; ensure follow-up actions are owned and closed.
- Operate the mechanics of the supply/demand process (intake hygiene, forecasting roll-ups, constraints log), escalating capacity decisions to the PMO Director/leadership forums.
- Track portfolio status, milestones and delivery health, maintaining accurate roll-ups and highlighting trends.
- Identify and flag hotspots / risk areas early; support escalation and resolution by ensuring data quality, clear narratives, and action tracking.
- Maintain governance traceability between initiative status, business case milestones, and expected benefits to support portfolio-level value reporting and Post Implementation Review.
Qualifications
- Proven experience in a PMO / portfolio operations role supporting multiple projects/programmes.
- Hands-on experience running portfolio governance / stage gate processes and maintaining high data quality and adherence to standards.
- Demonstrated ability to deliver continuous improvement to processes, templates, reporting and tooling.
- Strong stakeholder management skills to work independently with PMs/PgMs, delivery leads, and enabling functions to drive timely inputs and decisions.
- Strong written and verbal communication skills, including producing concise packs and clear portfolio narratives (risks, issues, decisions, actions).
- Competent with common PPM tooling and reporting (e.g., Adobe Workfront, planning tools inc. MSP, portfolio registers, SharePoint/Teams, spreadsheets).
Desirable skills
- Experience with delivery assurance approaches and turning findings into actionable improvements.
- Familiarity with delivery excellence / agile / DevOps practices and governance/reporting implications.
- Strong reporting and dashboard capability (e.g., Power BI) and ability to automate/streamline reporting and stage gate workflows.
- Experience facilitating communities of practice and driving adoption of standards through enablement (training, playbooks, clinics).
- Comfort using AI-assisted tools to improve efficiency in portfolio admin, reporting, and insights generation.
- Experience supporting PCAOB/SOX compliance in an IT/portfolio delivery context, including evidence management, control checkpoints, audit-ready documentation.
IT Portfolio Management Office Specialist employer: AVEVA Denmark
AVEVA is an exceptional employer, offering a dynamic work environment in the heart of London and Cambridge, where innovation meets collaboration. With a strong focus on employee growth, AVEVA provides ample opportunities for professional development and continuous improvement, ensuring that team members are equipped with the latest skills and knowledge. The hybrid work model promotes a healthy work-life balance, while the company's commitment to delivering cutting-edge software solutions fosters a culture of excellence and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land IT Portfolio Management Office Specialist
✨Tip Number 1
Network like a pro! Reach out to folks in your industry on LinkedIn or at local meetups. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to the PMO role. We suggest doing mock interviews with friends or using online platforms to get comfortable with your responses.
✨Tip Number 3
Showcase your skills through real-life examples. When discussing your experience, we recommend using the STAR method (Situation, Task, Action, Result) to clearly demonstrate how you've tackled challenges in past roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace IT Portfolio Management Office Specialist
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the IT Portfolio Management Office Specialist role. Highlight your experience with PMO processes and governance, as well as any relevant tools you've used. We want to see how your skills match what we're looking for!
Showcase Your Communication Skills:Since strong written communication is key for this role, ensure your application is clear and concise. Use bullet points where necessary and avoid jargon. We love a well-structured narrative that showcases your ability to convey complex information simply.
Demonstrate Continuous Improvement:In your application, share examples of how you've improved processes or reporting in previous roles. We’re keen on candidates who can show they’ve made a positive impact, so don’t hold back on those success stories!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at AVEVA!
How to prepare for a job interview at AVEVA Denmark
✨Know Your Governance Processes
Make sure you understand the stage gate and governance processes inside out. Be ready to discuss how you've managed these in previous roles, including any specific tools or methodologies you've used. This will show that you're not just familiar with the concepts but have practical experience.
✨Showcase Your Stakeholder Management Skills
Prepare examples of how you've effectively communicated with various stakeholders in past projects. Highlight your ability to drive timely inputs and decisions, as this is crucial for the role. Use specific scenarios where your communication made a difference in project outcomes.
✨Demonstrate Continuous Improvement Mindset
Think of instances where you've identified gaps in processes and implemented improvements. Be ready to discuss how you’ve enhanced reporting, templates, or tools in your previous roles. This will illustrate your proactive approach and commitment to excellence.
✨Be Data-Driven
Since the role involves tracking portfolio status and delivery health, come prepared with examples of how you've maintained data quality and used it to inform decisions. Familiarise yourself with common PPM tools and be ready to discuss how you've leveraged them to streamline workflows.
