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- Tasks: Support the Farm Director with bookkeeping, financial reporting, and administration tasks.
- Company: Join a dynamic agricultural team focused on sustainable practices and community impact.
- Benefits: Enjoy flexible part-time hours and the chance to work in a supportive environment.
- Why this job: Gain valuable experience in finance while contributing to a meaningful cause in agriculture.
- Qualifications: Experience in bookkeeping and knowledge of Xero software are essential; strong communication skills required.
- Other info: This role offers flexibility and requires a DBS check for successful candidates.
This part-time role supports the Farm Director and management team with bookkeeping, financial reporting, and administration.
Key Responsibilities:
- Bookkeeping
- Maintain accurate and up-to-date financial records using Xero accounting software after an initial transfer from FarmPlan.
- Process invoices, payments, and receipts in a timely manner.
- Prepare and submit VAT returns.
- Prepare monthly and annual financial statements within a full budgetary control system.
- Ensure compliance with all relevant tax regulations and accounting standards.
- Carry out all payroll processing, including inputting employee data and generating payslips.
- Coordinate with external accountants as required.
- Administration
- Manage and maintain office filing systems, both physical and digital, to minimise paper usage.
- Provide general administrative support to the Farm Director and other team members, including procurement of supplies.
- Answer and direct phone calls, respond to emails, and handle correspondence.
Essential Skills & Experience:
- Proven experience in bookkeeping, financial reporting, and administration, preferably within the agricultural sector.
- Strong working knowledge of Xero accounting software.
- Excellent organisational and time management skills.
- Rigorous attention to detail and accuracy.
- Good numerical skills.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Desirable Skills & Experience:
- Experience with FarmPlan accounting software (initially only).
- Knowledge of agricultural accounting practices, including farm subsidies and rural business finance.
Personal Qualities:
- Self-motivated and proactive.
- Ability to work independently and as part of a team.
- Flexible and adaptable to changing priorities.
- Discreet and able to handle confidential information.
Additional Information:
The role is expected to be part-time for three days a week, but flexibility is available. The successful candidate will be required to undergo a DBS check.
Part Time Office Manager employer: Avenue Scotland
Contact Detail:
Avenue Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Office Manager
✨Tip Number 1
Familiarise yourself with Xero accounting software if you haven't already. Since this role requires strong knowledge of Xero, demonstrating your proficiency during the interview can set you apart from other candidates.
✨Tip Number 2
Brush up on your bookkeeping and financial reporting skills, especially in relation to agricultural practices. Being able to discuss specific examples from your past experience will show that you understand the unique challenges of the sector.
✨Tip Number 3
Prepare to discuss your organisational and time management strategies. Given the nature of the role, being able to articulate how you manage multiple tasks efficiently will demonstrate your suitability for the position.
✨Tip Number 4
Highlight your communication skills during the interview. Since you'll be supporting the Farm Director and liaising with external accountants, showcasing your ability to communicate effectively will be crucial.
We think you need these skills to ace Part Time Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in bookkeeping and financial reporting, especially with Xero accounting software. Emphasise any relevant roles you've had in the agricultural sector to align with the job requirements.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed financial records or administrative tasks in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any experience with FarmPlan accounting software. This will demonstrate your capability to handle the responsibilities of the role effectively.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at Avenue Scotland
✨Showcase Your Bookkeeping Skills
Be prepared to discuss your experience with bookkeeping and financial reporting. Highlight your proficiency in Xero accounting software, as this is crucial for the role. Consider bringing examples of past work or scenarios where you successfully managed financial records.
✨Demonstrate Organisational Abilities
Since the role involves managing both physical and digital filing systems, be ready to explain how you keep things organised. Share specific strategies you've used in previous roles to maintain order and efficiency in an office environment.
✨Communicate Clearly
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. Be prepared to answer questions about how you handle correspondence and direct phone calls, as well as how you ensure effective communication within a team.
✨Prepare for Flexibility Questions
The job requires flexibility in working hours and adapting to changing priorities. Think of examples from your past where you successfully adapted to new situations or took on additional responsibilities. This will show your potential employer that you're proactive and adaptable.
