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- Tasks: Support the Farm Director with bookkeeping, financial reporting, and administration tasks.
- Company: Join a dynamic agricultural team focused on sustainable practices and community impact.
- Benefits: Enjoy flexible part-time hours and the chance to work in a supportive environment.
- Why this job: Gain valuable experience in finance while contributing to a meaningful cause in agriculture.
- Qualifications: Experience in bookkeeping and knowledge of Xero software are essential; strong organisational skills a must.
- Other info: This role requires a DBS check and offers flexibility in working days.
This part-time role supports the Farm Director and management team with bookkeeping, financial reporting, and administration.
Key Responsibilities:
- Bookkeeping
- Maintain accurate and up-to-date financial records using Xero accounting software after an initial transfer from FarmPlan.
- Process invoices, payments, and receipts in a timely manner.
- Prepare and submit VAT returns.
- Prepare monthly and annual financial statements within a full budgetary control system.
- Ensure compliance with all relevant tax regulations and accounting standards.
- Carry out all payroll processing, including inputting employee data and generating payslips.
- Coordinate with external accountants as required.
- Manage and maintain office filing systems, both physical and digital, to minimise paper usage.
- Provide general administrative support to the Farm Director and other team members, including procurement of supplies.
- Answer and direct phone calls, respond to emails, and handle correspondence.
Essential Skills & Experience:
- Proven experience in bookkeeping, financial reporting, and administration, preferably within the agricultural sector.
- Strong working knowledge of Xero accounting software.
- Excellent organisational and time management skills.
- Rigorous attention to detail and accuracy.
- Good numerical skills.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Desirable Skills & Experience:
- Experience with FarmPlan accounting software (initially only).
- Knowledge of agricultural accounting practices, including farm subsidies and rural business finance.
Personal Qualities:
- Self-motivated and proactive.
- Ability to work independently and as part of a team.
- Flexible and adaptable to changing priorities.
- Discreet and able to handle confidential information.
Additional Information:
The role is expected to be part-time for three days a week, but flexibility is available. The successful candidate will be required to undergo a DBS check.
Part Time Office Manager employer: Avenue Scotland
Contact Detail:
Avenue Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Office Manager
✨Tip Number 1
Familiarise yourself with Xero accounting software if you haven't already. Since this role requires strong knowledge of Xero, demonstrating your proficiency during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight any experience you have in the agricultural sector. This will show that you understand the unique financial practices and challenges within this industry, making you a more attractive candidate for the role.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed filing systems in previous roles. Being able to provide specific examples will demonstrate your ability to maintain efficient office operations.
✨Tip Number 4
Be ready to talk about your communication skills, especially in handling correspondence and phone calls. Providing examples of how you've effectively communicated with team members or clients can showcase your suitability for supporting the Farm Director.
We think you need these skills to ace Part Time Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in bookkeeping, financial reporting, and administration. Emphasise your familiarity with Xero accounting software and any relevant agricultural sector experience.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities of the role. Mention your organisational skills, attention to detail, and ability to manage both physical and digital filing systems.
Showcase Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any experience with FarmPlan accounting software. Highlight your strong communication skills and ability to work independently or as part of a team.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. Ensure that all information is accurate and that your application reflects your best self.
How to prepare for a job interview at Avenue Scotland
✨Showcase Your Bookkeeping Skills
Be prepared to discuss your experience with bookkeeping and financial reporting. Highlight your familiarity with Xero accounting software, as this is crucial for the role. Consider bringing examples of past work or scenarios where you successfully managed financial records.
✨Demonstrate Organisational Abilities
Since the role involves managing both physical and digital filing systems, be ready to explain how you keep things organised. Share specific strategies you've used in previous roles to maintain order and efficiency in an office environment.
✨Communicate Clearly
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. Be prepared to answer questions about how you handle correspondence and direct phone calls, as well as how you ensure effective communication within a team.
✨Prepare for Questions on Flexibility
The job requires flexibility in working hours. Think about how you can demonstrate your adaptability to changing priorities. Be ready to discuss past experiences where you successfully adjusted to new demands or unexpected changes in your workload.
