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For Companies At a Glance
- Tasks: Support contract management and ensure compliance with contractual obligations.
- Company: Join a leading energy company driving the transition to a net-zero future.
- Benefits: Enjoy hybrid working options and ample free parking near Basingstoke station.
- Why this job: Be part of innovative projects in renewable energy and develop skills in new technologies.
- Qualifications: Experience in contract administration and strong communication skills are essential.
- Other info: Opportunity to work on dynamic projects with a focus on decarbonisation.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Contract Administrator role for our client, which is wholly owned by a global energy company, that develops projects and provides expert engineering support to businesses worldwide.
The company has an integrated operation office in the UK in Basingstoke, and is currently helping to lead in the energy transition from traditional business areas with decarbonised solutions such as CCS (Carbon Capture and Storage) to innovative projects such as renewables and hydrogen.
The office is a landmark feature on Basingstoke’s Basing View, with ample free parking and a five-minute walk from the mainline railway station. This is an exciting time in the UK and international energy business with the opportunity to develop skills and capabilities in new technologies on dynamic projects as we move towards a net zero future. If you want to be part of driving this change, join us.
Working arrangements
SmartWorking (Hybrid Working): Our client operates a SmartWorking policy allowing personnel to work for up to 12 working days/month from home or a similar secure UK location and these 12 days can be available even where personnel are on leave for a portion of the month. As such, typically around 60% of time working remotely is available for individuals who wish to take advantage of this.
Responsibilities
We require an experienced Contracts Administrator to join our team at Basingstoke. The main responsibilities will include, but not be limited to:
- Providing support/assistance to Contract Holder / Head of Contract Administration / Procurement Manager to address issues relevant to post-award contract management (such as procedural clarifications, disputes, contractual changes, etc.).
- Attend handover meetings and receives relevant information from competent Company’s internal functions to carry out their tasks in a proper and efficient manner.
- Attends the contractual kick-off meetings together with the Contract Holder and any involved internal functions as well as progress meetings.
- Perform monitoring activities with respect to specific key performance indicators of assigned contracts, such as the progress of the spending against the relevant administrative contract value and expiry date of contracts.
- Verify that the awarded contractor has supplied all the documentation required and all contractual obligations in accordance with Regulatory Framework.
- Ensure that the competent Contract Holder/User Unit is notified of any irregularities identified during the execution of the contract within their area of competence.
- Collect information on the awarded contractor\’s performance during the contract execution phase and gets Contract Holder relevant approval to enable the issue of appropriate feedback.
- Review any requests for changes to the contract and assess any disputes that might arise during contract execution phase by verifying their admissibility and applicability under the terms of the contract.
- Capture and disseminate contract administration lessons learned within the Company.
- Review the admissibility of any claims and the applicability of any liquidated damages or volume discounts provided for in the contract.
- Assist Procurement Manager / Head of Contract Administration / Contract Holder with preparation / review of correspondence with contractors on post-award contractual / commercial matters within the area of competence.
- Liaise and handle correspondence with the awarded contractor, ensuring traceability and involving, if necessary, all relevant functions.
- File the contract management documentation.
Details
- Seniority level: Associate
- Employment type: Full-time
- Job function: Administrative and Engineering
- Industries: Engineering Services and Oil and Gas
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Contract Administrator employer: AVENTA
Contact Detail:
AVENTA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator
✨Tip Number 1
Familiarise yourself with the energy sector, especially in areas like carbon capture and renewable energy. Understanding the current trends and challenges will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the field of contract administration and energy projects. Attend industry events or join relevant online forums to connect with potential colleagues and learn about the latest developments.
✨Tip Number 3
Prepare to discuss your experience with post-award contract management. Be ready to share specific examples of how you've handled disputes or changes in contracts, as this will demonstrate your capability for the role.
✨Tip Number 4
Research the company’s SmartWorking policy and be prepared to discuss how you would effectively manage your time between remote and office work. Showing that you can adapt to their working style will make you a more attractive candidate.
We think you need these skills to ace Contract Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in contract administration and project management. Use keywords from the job description to demonstrate that you meet the specific requirements of the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the energy sector and your enthusiasm for contributing to decarbonised solutions. Mention specific projects or experiences that align with the company's goals.
Highlight Relevant Skills: Emphasise skills such as attention to detail, problem-solving, and communication. These are crucial for a Contracts Administrator, so provide examples of how you've successfully used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is vital for this position.
How to prepare for a job interview at AVENTA
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Contract Administrator. Familiarise yourself with post-award contract management, key performance indicators, and the importance of compliance with regulatory frameworks.
✨Showcase Relevant Experience
Prepare to discuss your previous experience in contract administration or related fields. Highlight specific examples where you've successfully managed contracts, resolved disputes, or improved processes.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's projects, especially regarding their focus on decarbonisation and innovative technologies. This shows your genuine interest in their mission and your eagerness to contribute.
✨Demonstrate Communication Skills
As a Contract Administrator, effective communication is key. Be ready to demonstrate your ability to liaise with various stakeholders, handle correspondence, and ensure traceability in contract management during the interview.
