Our client is a leading specialty insurance and reinsurance business with a long-standing track record of delivering strong underwriting performance and market-leading results. The organisation operates across a diverse portfolio of specialty lines and is recognised for its expertise, disciplined underwriting approach, and innovative risk solutions.
Their underwriting portfolio includes aviation, energy, marine, property, terrorism & political violence, contingency, and other specialty insurance classes, alongside property and specialty reinsurance, retrocession, whole account solutions, and bespoke risk transfer products. The business offers a collaborative, entrepreneurial environment with a strong focus on technical excellence and sustainable growth.
Role responsibilities
- Coordinate all communications, including calls, emails, reports, letters – incoming and outgoing
- Inbox management: Prioritise and manage demands and correspondence
- Intensive diary management; gatekeeping and time management skills of the essence
- Travel management: arrange itineraries, bookings, meetings, and all transfers for business travel
- Expenses: process all expenses and act as proxy for direct reports
- Maintain relationships with key members of the company and regulators
- Collaborate with Finance PA on meetings, projects, deadlines, statutory requirements
- Anticipate and plan for various reporting deadlines within the finance calendar
- Support with quarterly Board Meeting including document management, deadlines, review process
- Co-manage invoices, contracts and systems regarding CFO and Finance Department
- Create and assist with office processes and systems to enhance company operations
- Assist with daily ad-hoc office management related issues
- Co-manage on-boarding for new starters and off-boarding for leavers
- Cover for EAs (holidays, sick days)
- Manage deliverables and follow-ups both incoming and outgoing
- Act as first point of call and delegate tasks accordingly on behalf of CFO
- Coordinate annual and mid-year review process
- Assist with HR matters for and behalf of the CFO
- On call out of hours during peak times
Skills and Experience
- Highly organised with a proactive, project management mindset and the ability to drive actions through to completion.
- Thrives in a fast-paced, constantly evolving environment where priorities can shift quickly.
- Acts as a calm, trusted presence, demonstrating emotional maturity and confidence in managing demanding one-to-one interactions.
- Comfortable working independently, anticipating needs, and proactively chasing actions on behalf of senior stakeholders.
- Strong understanding of business planning, budgeting, forecasting, and commercial negotiations.
- Analytical and numerically minded, with strong attention to detail.
- Discreet, trustworthy, adaptable, and resilient.
- Excellent communication and interpersonal skills, with tact and diplomacy.
- Strong understanding of business operations, systems, and processes.
- Proactive, collaborative, and able to build effective relationships across all levels of an organisation.
- Proficient in Microsoft Office and able to quickly learn company-specific systems and software.
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Executive Assistant to Chief Financial Officer in City of London employer: Avencia Talent Solutions Limited
Avencia Consulting is an exceptional employer, offering a dynamic work culture that prioritises collaboration and continuous improvement. With a strong commitment to employee growth, the company provides opportunities for professional development within the thriving insurance sector in London, allowing you to make a meaningful impact while enjoying a supportive and empowering environment.
Contact Details:
Avencia Talent Solutions Limited Recruitment Team
