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- Tasks: Provide top-notch support to executives and manage team operations seamlessly.
- Company: Dynamic corporate environment focused on collaboration and client service.
- Benefits: Competitive salary, professional development, and a supportive team culture.
- Why this job: Be the backbone of the team and make a real difference in executive operations.
- Qualifications: Experience in a similar role, strong communication skills, and proficiency in MS Office.
- Other info: Opportunity for growth and to enhance office processes in a vibrant workplace.
The predicted salary is between 36000 - 60000 £ per year.
The EA/ Team Assistant provides comprehensive business support to the UK CUO and Group Head of D&F, and the D&F Underwriting team, and may from time to time support other executives. The EA/ Team Assistant plays a crucial role in ensuring exceptional client service, delivering high-quality executive support services, and demonstrating excellent self-management and collaboration skills.
Key accountabilities
- Act as the first point of contact for people wanting to reach the UK CUO and Group Head of D&F, and the D&F Underwriting team.
- Be consistently available, proactive, and responsive, prioritising the needs of the UK CUO, the Group Head of D&F, and the D&F Underwriting team.
- Efficiently handle scheduling, gatekeeping, and time management for the team.
- Arrange travel itineraries, bookings, meetings, and transfers for the team, ensuring seamless travel arrangements and a comfortable experience for team members.
- Establish and maintain positive relationships with key stakeholders within the company.
- Collaborate with other EAs on meetings, projects, and deadlines.
- Anticipate and plan for various deadlines and follow-ups within the Underwriting Team and CEO Office.
- Manage all incoming and outgoing communications, including calls, emails, reports, and letters.
- Proactively manage and organise the inbox, prioritising tasks and demands.
- Process all expenses for relevant team members accurately and in a timely manner.
- Demonstrate exceptional organisational skills and attention to detail in managing deadlines.
- Identify opportunities to enhance office processes and systems to optimise company operations.
- Contribute to the development and implementation of efficient administrative procedures.
- Assist in the creation and maintenance of office manuals and guidelines.
- Assist with daily ad-hoc office management issues as they arise.
- Support onboarding processes for new team members and facilitate smooth offboarding for departing employees.
- Provide coverage for other EAs during their holidays or sick days.
- Be available for on-call duties during peak periods or urgent situations.
- Coordinate team events, ensuring adherence to budgetary constraints and established processes.
Skills & experience
- Experience in a similar role or corporate environment.
- Strong Outlook skills.
- Experience working with MS Office (Word, Excel, Powerpoint).
- Discreet and trustworthy when handling confidential information.
- Excellent oral and written communication skills.
- Proactive and able to take initiative to anticipate needs and solve problems.
- Demonstrates tact and diplomacy in handling sensitive situations.
- Understanding of operational systems and processes to facilitate efficient workflow.
Executive and Team Assistant in London employer: Avencia Consulting
Contact Detail:
Avencia Consulting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive and Team Assistant in London
✨Tip Number 1
Network like a pro! Reach out to current employees in the company you're eyeing, especially those in similar roles. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Nail that interview prep! Research the company culture and the specific team you'll be supporting. Tailor your answers to show how your skills align with their needs, especially around organisation and communication.
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with Outlook and MS Office. Maybe even prepare a quick demo of how you manage schedules or handle communications efficiently.
✨Tip Number 4
Don’t forget to follow up! After interviews, send a thank-you email to express your appreciation and reiterate your enthusiasm for the role. It’s a great way to keep you on their radar!
We think you need these skills to ace Executive and Team Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role of Executive and Team Assistant. Highlight your experience in providing business support, managing schedules, and handling communications. We want to see how your skills align with what we need!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive approach and excellent organisational skills. Tell us why you’re the perfect fit for supporting our UK CUO and Group Head of D&F.
Showcase Your Communication Skills: Since this role involves a lot of communication, make sure your written application reflects your strong oral and written communication skills. Keep it clear, concise, and professional – we love a well-structured application!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Avencia Consulting
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive and Team Assistant role. Familiarise yourself with the key accountabilities listed in the job description, such as scheduling, gatekeeping, and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks, handled deadlines, and maintained attention to detail, as these are crucial for the position.
✨Demonstrate Proactivity
The ideal candidate for this role is proactive and anticipates the needs of the team. Think of instances where you've taken the initiative to solve problems or improve processes in previous roles. Share these examples during your interview to highlight your ability to think ahead and contribute positively to the team.
✨Build Rapport with Interviewers
As an EA/Team Assistant, building relationships is key. During the interview, focus on establishing a connection with your interviewers. Use their names, maintain eye contact, and engage in active listening. This will not only make you more memorable but also demonstrate your interpersonal skills, which are vital for the role.