Company Secretarial – Administrator/Senior Administrator

Your mission: We’re looking for a proactive, commercially minded Company Secretarial/Corporate Administrator who thrives in a fast‑growing environment. This role is perfect for someone who isn’t afraid to put forward new ideas, enjoys building things from the ground up, and wants to grow alongside the team and clients. You should be part‑qualified with CGI (or working actively towards it) and serious about developing your company secretarial career.

You’ll be working closely with a leading global investment manager as your primary client, so we need someone who is organised, confident, and ready to hit the ground running. We’re looking for someone with solid hands‑on experience in company secretarial practice and compliance, who is comfortable taking ownership of their own client portfolio. You must be someone who enjoys taking on different tasks in a fast-paced environment. You must have a keen eye for detail and a willingness to understand the bigger picture, always looking for ways to align operations with client priorities and business goals as you grow in the role. You should enjoy acting as a mentor to junior members of staff.

This is an office-based role in Jersey, offering the opportunity to play an active part in AVEGA’s growth and help shape our culture, processes and ways of working.

Specifically, you will:

• Administer a portfolio of entities in accordance with policies and procedures, taking the lead on day‑to‑day activity and correspondence.
• Maintain statutory registers and company records in compliance with legal and regulatory requirements.
• Maintain the client’s document management platform, ensuring that records are up to date at all times.
• Handle end to end onboarding of new business and undertake AML, Know Your Customer and Client Due Diligence processes, including drafting documents to support submissions to the Business Risk Committee.
• Undertake set up processes, such as setting up internal records, drafting contracts, incorporating Jersey companies and co‑ordination of Jersey/local bank accounts.
• Review and finalise statutory filings.
• Act as a primary contact for clients on operational matters, including taking part in and leading client calls, taking ownership of trackers and discussing processes with the client, with refinements if necessary.
• Support the organisation and documentation of board and shareholder meetings, including preparing agendas, minutes, and board packs, coordinating and supporting board meetings, with the opportunity to lead meetings where appropriate.
• Liaise with internal and external stakeholders to ensure timely and accurate KPI reporting.
• Assist in drafting client invoices and review of payments.
• Identify and recommend improvements to operational processes, technology and working practices.
• Be part of the Company Secretarial team ensuring timely and accurate delivery of our services to the client.
• Undertake project‑based tasks, internal or external, where necessary.

Your profile:

• 1-4 years’ experience in corporate administration or company secretarial practice.
• A strong interest in company secretarial, compliance, and regulatory matters.
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities with high attention to detail and accuracy.
• Ability to work independently and as part of a team, taking initiative when required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A professional and proactive attitude with a willingness to learn and grow.
• Strong leadership potential.
• Knowledge of Jersey company law, governance, Jersey Registry filings and entity administration.
• Part-qualified with CGI or actively working towards the qualification.

What you can expect:

• We are committed to supporting your development, advancing your career, and providing benefits that matter to you.
• Training Program: Opportunities to attend workshops, seminars, and networking events relevant to governance and compliance.
• Professional Development: Support for pursuing relevant professional qualifications (e.g., CGI) including exam leave and financial assistance.
• Career Progression: Clear development path with regular performance reviews and opportunities for internal advancement.
• Exposure to Clients: We manage complex cross‑border transactions for global private equity firms and established companies across various industries.
• Collaborative Environment: A supportive team culture where continuous learning and knowledge‑sharing are encouraged.

Our benefits include:

• Competitive salary with annual reviews.
• Excellent private health care benefits.
• Competitive number of days holiday per annum.
• Good work‑life balance and supportive working hours.
• Active sports, events and social committees across our offices.

About us: At AVEGA, we are a leading full-service fund and corporate administration provider headquartered in Luxembourg and expanding in the Jersey market. We are dedicated to delivering comprehensive, solution‑oriented services that maximize the value and efficiency of our clients' business structures.

For new joiners, AVEGA Jersey offers a unique opportunity to be part of an evolving, dynamic environment where you can make a significant impact. We are a small team and as you continue to grow, you’ll have the autonomy to shape and build best practices, bring your valued knowledge to the table, and play a key role in developing and training a talented team.

This is your chance to contribute to a forward‑thinking company while advancing your own professional growth in a supportive, entrepreneurial setting.