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- Tasks: Manage foster placement processes and provide essential administrative support.
- Company: Join Avanti Fostering, a reputable agency dedicated to high-quality care for children.
- Benefits: Enjoy a hybrid work model, company laptop, pension scheme, and retail discounts.
- Why this job: Make a real impact in children's lives while developing your skills in a supportive environment.
- Qualifications: Bachelor's degree and at least 1 year of relevant experience required.
- Other info: Flexible hours with potential for full-time after probation; occasional Saturday meetings.
The predicted salary is between 16800 - 25200 ÂŁ per year.
Placement Administration Officer ( Part-Time)
Placement Administration Officer ( Part-Time)
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Job Title: Placement Administration Officer (Part-Time)
Contract Type: Part-time, 3 days with the view for the role to become full time after a successful probation period. Hybrid (Head Office-based flexibility)
Reporting to: Registered Manager
About Avanti Fostering
Avanti Fostering is a well-established Independent Fostering Agency, rated Good by Ofsted. We are committed to providing high-quality care and support for children and young people. As we continue to grow, we are seeking a dedicated Placement Administration Officer to support the efficient coordination of foster placements and contribute to the overall success of the agency.
Purpose of the Role
The Placement Administration Officer will be responsible for managing the referral and placement process, supporting placement planning, and providing administrative support to the Registered Manager. This role plays a vital part in ensuring children are matched appropriately with foster parents while maintaining high standards of regulatory compliance and operational efficiency.
Key ResponsibilitiesA. Placement Coordination
Receive and triage incoming Local Authority referrals, conducting initial screening and timely responses.
Distribute invitations, consultation forms, and reports; follow up to ensure responses are received.
Facilitate collaborative matching processes, negotiations, and placement arrangements.
Manage referral and placement data within the system, including setup, updates, and closures.
Liaise effectively with Supervising Social Workers (SSWs) to ensure accurate documentation is uploaded promptly.
Develop and maintain strong working relationships with Local Authorities.
Contribute to identifying new business and revenue opportunities.
Support stability of placements and assist in resolving issues where needed.
Ensure full compliance with Ofsted standards, fostering regulations, and national minimum standards.
Flag any safeguarding concerns promptly to enable appropriate managerial support.
Collaborate with Local Authorities to meet children’s educational, health, and wellbeing needs.
Coordinate with the Marketing Officer to maintain up-to-date promotional materials including vacancy lists and brochures.
Attend internal and external meetings as required.
B. Administrative Duties
Manage statutory checks and references, including liaison with applicants, Form F Assessors, and Local Authorities.
Compile comprehensive placement meeting packs for SSWs and ensure system records are current and accurate.
Prepare orientation packs for newly approved foster parents and welcome packs for placed children.
Maintain and update reference libraries and administrative records
Upload and extract key data from documents (e.g., child monthly reports, Local Authority paperwork) and ensure correct categorisation within the system.
Allocation of training to Foster Parents
C. General Responsibilities
Uphold strict confidentiality and comply with data protection regulations.
Proactively engage in training and development opportunities to enhance professional growth.
Attend Panel meetings occasionally on Saturdays as a Minute Taker (adjusted hours offered accordingly).
Adapt to evolving operational needs and perform additional tasks as required by the line manager.
Essential Requirements
Bachelor\’s Degree or equivalent relevant qualification.
Minimum of 1 year’s experience in placement and/or administrative roles (fostering experience desirable).
Strong written and verbal communication skills.
Proficiency in Microsoft Office and administrative systems
Valid UK Driving Licence (desirable).
Skills and Competencies
Highly organised with the ability to manage multiple priorities.
Adaptable and responsive to change.
Strong attention to detail and accuracy in record-keeping.
Technologically proficient and self-motivated.
Resilient and able to thrive in a growing and dynamic organisation.
Committed to upholding professional standards, confidentiality, and the agency’s Code of Conduct.
Remuneration and Benefits
Salary: ÂŁ28,000 pro rata
Benefits Include:
Company laptop and mobile phone
Personal and professional development with in-house training
Company pension scheme
Retail discounts
Staff social events
Job Type: Full-time
Work Location: Hybrid remote in Stanmore HA7 1DY
Reference ID: AF: Placement Administration Officer 2025
Contact: dilber@avantifostering.co.uk
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Placement Administration Officer ( Part-Time) employer: Avanti Fostering
Contact Detail:
Avanti Fostering Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Placement Administration Officer ( Part-Time)
✨Tip Number 1
Familiarise yourself with the fostering sector and the specific challenges faced by Independent Fostering Agencies like Avanti Fostering. Understanding the nuances of placement coordination and the importance of compliance will help you stand out during discussions.
✨Tip Number 2
Network with professionals in the fostering and social care sectors. Attend relevant events or join online forums to connect with others who work in similar roles. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed multiple priorities in previous roles. Be ready to discuss specific situations where your attention to detail made a significant impact.
✨Tip Number 4
Show your commitment to professional development by researching training opportunities related to fostering and administrative roles. Mention any relevant courses or certifications during your conversations to highlight your proactive approach.
We think you need these skills to ace Placement Administration Officer ( Part-Time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in placement and administrative roles. Emphasise any experience you have with fostering or working with children, as this will be crucial for the Placement Administration Officer position.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities outlined in the job description. Mention your organisational skills, attention to detail, and ability to manage multiple priorities, as these are essential for the role.
Showcase Communication Skills: Since strong written and verbal communication skills are essential, ensure your application is free from errors and clearly conveys your thoughts. Use professional language and structure your writing well to demonstrate your communication abilities.
Highlight Relevant Qualifications: If you have a Bachelor's Degree or equivalent qualification, make sure to mention it prominently. Also, include any relevant training or certifications that align with the requirements of the Placement Administration Officer role.
How to prepare for a job interview at Avanti Fostering
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Placement Administration Officer. Be prepared to discuss how your skills and experiences align with these responsibilities during the interview.
✨Showcase Your Communication Skills
As this role involves liaising with various stakeholders, it's crucial to demonstrate your strong written and verbal communication skills. Prepare examples of how you've effectively communicated in previous roles, especially in administrative or placement contexts.
✨Highlight Your Organisational Abilities
The job requires managing multiple priorities and maintaining accurate records. Be ready to share specific instances where you've successfully organised tasks or projects, showcasing your attention to detail and ability to handle administrative duties efficiently.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you've had to resolve issues or adapt to changes in a work environment, particularly in relation to fostering or administrative roles.
