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- Tasks: Manage foster placement processes and provide essential administrative support.
- Company: Join Avanti Fostering, a leading Independent Fostering Agency rated Good by Ofsted.
- Benefits: Enjoy a competitive salary, company laptop, pension scheme, and retail discounts.
- Other info: Flexible hybrid working with opportunities for personal and professional growth.
- Why this job: Make a real difference in children's lives while developing your professional skills.
- Qualifications: Bachelor's degree and experience in administrative roles preferred.
The predicted salary is between 22400 - 28000 £ per year.
Contract Type: Part-time, 3 days with the view for the role to become full time after a successful probation period. Hybrid (Head Office-based flexibility).
Reporting to: Registered Manager
About Avanti Fostering
Avanti Fostering is a well-established Independent Fostering Agency, rated Good by Ofsted. We are committed to providing high-quality care and support for children and young people. As we continue to grow, we are seeking a dedicated Placement Administration Officer to support the efficient coordination of foster placements and contribute to the overall success of the agency.
Purpose of the Role
The Placement Administration Officer will be responsible for managing the referral and placement process, supporting placement planning, and providing administrative support to the Registered Manager. This role plays a vital part in ensuring children are matched appropriately with foster parents while maintaining high standards of regulatory compliance and operational efficiency.
Key Responsibilities
- A. Placement Coordination
- Receive and triage incoming Local Authority referrals, conducting initial screening and timely responses.
- Distribute invitations, consultation forms, and reports; follow up to ensure responses are received.
- Facilitate collaborative matching processes, negotiations, and placement arrangements.
- Manage referral and placement data within the system, including setup, updates, and closures.
- Liaise effectively with Supervising Social Workers (SSWs) to ensure accurate documentation is uploaded promptly.
- Develop and maintain strong working relationships with Local Authorities.
- Contribute to identifying new business and revenue opportunities.
- Support stability of placements and assist in resolving issues where needed.
- Ensure full compliance with Ofsted standards, fostering regulations, and national minimum standards.
- Flag any safeguarding concerns promptly to enable appropriate managerial support.
- Collaborate with Local Authorities to meet children's educational, health, and wellbeing needs.
- Coordinate with the Marketing Officer to maintain up-to-date promotional materials including vacancy lists and brochures.
- Attend internal and external meetings as required.
- B. Administrative Duties
- Manage statutory checks and references, including liaison with applicants, Form F Assessors, and Local Authorities.
- Compile comprehensive placement meeting packs for SSWs and ensure system records are current and accurate.
- Prepare orientation packs for newly approved foster parents and welcome packs for placed children.
- Maintain and update reference libraries and administrative records.
- Upload and extract key data from documents (e.g., child monthly reports, Local Authority paperwork) and ensure correct categorisation within the system.
- Allocation of training to Foster Parents.
- C. General Responsibilities
- Uphold strict confidentiality and comply with data protection regulations.
- Proactively engage in training and development opportunities to enhance professional growth.
- Attend Panel meetings occasionally on Saturdays as a Minute Taker (adjusted hours offered accordingly).
- Adapt to evolving operational needs and perform additional tasks as required by the line manager.
Essential Requirements
- Bachelor's Degree or equivalent relevant qualification.
- Minimum of 1 year's experience in placement and/or administrative roles (fostering experience desirable).
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office and administrative systems.
- Valid UK Driving Licence (desirable).
Skills and Competencies
- Highly organised with the ability to manage multiple priorities.
- Adaptable and responsive to change.
- Strong attention to detail and accuracy in record-keeping.
- Technologically proficient and self-motivated.
- Resilient and able to thrive in a growing and dynamic organisation.
- Committed to upholding professional standards, confidentiality, and the agency's Code of Conduct.
Remuneration and Benefits
- Salary: £28,000 pro rata
- Benefits Include:
- Company laptop and mobile phone
- Personal and professional development with in-house training
- Company pension scheme
- Retail discounts
- Staff social events
Work Location: Hybrid remote in Stanmore HA7 1DY
Reference ID: AF: Placement Administration Officer 2025
Contact: dilber@avantifostering.co.uk
Placement Administration Officer ( Part-Time) in Harrow employer: Avanti Fostering
Contact Detail:
Avanti Fostering Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Placement Administration Officer ( Part-Time) in Harrow
✨Tip Number 1
Network like a pro! Reach out to people in the fostering sector, attend relevant events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Avanti Fostering and understanding their values. Think about how your skills align with their mission of providing high-quality care. We want to see your passion for making a difference!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to placement coordination and administrative tasks. We recommend doing mock interviews with friends or family to build your confidence.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Placement Administration Officer ( Part-Time) in Harrow
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Placement Administration Officer role. Highlight your relevant experience in placement coordination and administrative tasks, as this will show us you understand what we're looking for.
Show Off Your Communication Skills: Since strong written and verbal communication skills are essential for this role, use your application to demonstrate these abilities. Keep your language clear and professional, and make sure to proofread for any typos or errors before hitting send!
Highlight Your Organisational Skills: We need someone who can juggle multiple priorities, so don’t forget to mention your organisational skills. Share examples of how you've managed tasks effectively in previous roles, especially in a fast-paced environment.
Apply Through Our Website: To make sure your application gets to us directly, apply through our website. This way, we can easily track your application and ensure it reaches the right people. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Avanti Fostering
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Placement Administration Officer. Familiarise yourself with the placement coordination process and the importance of compliance with Ofsted standards. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As this role requires managing multiple priorities, be prepared to discuss your organisational strategies. Bring examples of how you've successfully handled administrative tasks in the past, especially in a fostering or similar environment. Highlight your attention to detail and ability to maintain accurate records.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this position. Be ready to share experiences where you've liaised with various stakeholders, such as Local Authorities or social workers. Practice articulating your thoughts clearly and concisely, as this will reflect your capability to manage relationships and facilitate collaborative processes.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the agency's approach to foster placements and how they support their staff. This not only shows your interest but also helps you gauge if the agency aligns with your values and career goals.