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- Tasks: Coordinate foster placements and provide essential administrative support.
- Company: Join Avanti Fostering, a leading Independent Fostering Agency rated Good by Ofsted.
- Benefits: Enjoy a competitive salary, company laptop, pension scheme, and retail discounts.
- Why this job: Make a real difference in children's lives while developing your professional skills.
- Qualifications: Bachelor's degree and at least 1 year of relevant experience required.
- Other info: Flexible hybrid working environment with opportunities for personal growth.
The predicted salary is between 14000 - 16800 £ per year.
Contract Type: Part-time, 3 days with the view for the role to become full time after a successful probation period. Hybrid (Head Office-based flexibility).
About Avanti Fostering
Avanti Fostering is a well-established Independent Fostering Agency, rated Good by Ofsted. We are committed to providing high-quality care and support for children and young people. As we continue to grow, we are seeking a dedicated Placement Administration Officer to support the efficient coordination of foster placements and contribute to the overall success of the agency.
Purpose of the Role
The Placement Administration Officer will be responsible for managing the referral and placement process, supporting placement planning, and providing administrative support to the Registered Manager. This role plays a vital part in ensuring children are matched appropriately with foster parents while maintaining high standards of regulatory compliance and operational efficiency.
Key Responsibilities
- A. Placement Coordination
- Receive and triage incoming Local Authority referrals, conducting initial screening and timely responses.
- Distribute invitations, consultation forms, and reports; follow up to ensure responses are received.
- Facilitate collaborative matching processes, negotiations, and placement arrangements.
- Manage referral and placement data within the system, including setup, updates, and closures.
- Liaise effectively with Supervising Social Workers (SSWs) to ensure accurate documentation is uploaded promptly.
- Develop and maintain strong working relationships with Local Authorities.
- Contribute to identifying new business and revenue opportunities.
- Support stability of placements and assist in resolving issues where needed.
- Ensure full compliance with Ofsted standards, fostering regulations, and national minimum standards.
- Flag any safeguarding concerns promptly to enable appropriate managerial support.
- Collaborate with Local Authorities to meet children's educational, health, and wellbeing needs.
- Coordinate with the Marketing Officer to maintain up-to-date promotional materials including vacancy lists and brochures.
- Attend internal and external meetings as required.
- B. Administrative Duties
- Manage statutory checks and references, including liaison with applicants, Form F Assessors, and Local Authorities.
- Compile comprehensive placement meeting packs for SSWs and ensure system records are current and accurate.
- Prepare orientation packs for newly approved foster parents and welcome packs for placed children.
- Maintain and update reference libraries and administrative records.
- Upload and extract key data from documents (e.g., child monthly reports, Local Authority paperwork) and ensure correct categorisation within the system.
- Allocation of training to Foster Parents.
- C. General Responsibilities
- Uphold strict confidentiality and comply with data protection regulations.
- Proactively engage in training and development opportunities to enhance professional growth.
- Attend Panel meetings occasionally on Saturdays as a Minute Taker (adjusted hours offered accordingly).
- Adapt to evolving operational needs and perform additional tasks as required by the line manager.
Essential Requirements
- Bachelor's Degree or equivalent relevant qualification.
- Minimum of 1 year's experience in placement and/or administrative roles (fostering experience desirable).
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office and administrative systems.
- Valid UK Driving Licence (desirable).
Skills and Competencies
- Highly organised with the ability to manage multiple priorities.
- Adaptable and responsive to change.
- Strong attention to detail and accuracy in record-keeping.
- Technologically proficient and self-motivated.
- Resilient and able to thrive in a growing and dynamic organisation.
- Committed to upholding professional standards, confidentiality, and the agency's Code of Conduct.
Remuneration and Benefits
- Salary: £28,000 pro rata.
- Benefits Include:
- Company laptop and mobile phone.
- Personal and professional development with in-house training.
- Company pension scheme.
- Retail discounts.
- Staff social events.
Placement Administration Officer ( Part-Time) in Harrow on the Hill employer: Avanti Fostering
Contact Detail:
Avanti Fostering Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Placement Administration Officer ( Part-Time) in Harrow on the Hill
✨Tip Number 1
Network like a pro! Reach out to your connections in the fostering sector or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching Avanti Fostering and understanding their values. Show them you’re not just another candidate; you’re genuinely interested in making a difference in children's lives.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to placement coordination and administrative tasks. Confidence is key, so rehearse until you feel ready to shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Placement Administration Officer ( Part-Time) in Harrow on the Hill
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Placement Administration Officer role. Highlight your relevant experience in placement coordination and administrative tasks, as this will show us you understand what we're looking for.
Show Off Your Communication Skills: Since strong written and verbal communication skills are key for this role, use your application to demonstrate these abilities. Keep your language clear and professional, and don’t forget to proofread for any typos!
Highlight Your Organisational Skills: We need someone who can juggle multiple priorities, so make sure to showcase your organisational skills in your application. Share examples of how you've managed tasks effectively in previous roles.
Apply Through Our Website: For the best chance of success, apply directly through our website. This ensures your application gets to the right people quickly and helps us keep track of all applicants efficiently.
How to prepare for a job interview at Avanti Fostering
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Placement Administration Officer. Familiarise yourself with the referral and placement processes, as well as the importance of compliance with Ofsted standards. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As this role requires managing multiple priorities, be prepared to discuss your organisational strategies. Bring examples of how you've successfully handled administrative tasks in the past, especially in a fast-paced environment. Highlight your attention to detail and how it contributes to operational efficiency.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this position, so be ready to showcase your written and verbal skills. You might be asked to explain how you would liaise with Local Authorities or manage relationships with Supervising Social Workers. Practice articulating your thoughts clearly and concisely.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the agency and its culture. Ask about their approach to fostering placements or how they support professional development. This shows your enthusiasm for the role and helps you assess if it's the right fit for you.
