Senior HR Operations Professional - Germany & EMEA German speaking in Edinburgh

Company Description

Founded and headquartered in Switzerland, Avaloq is continuously expanding its global footprint with around 2,500 colleagues in 12 countries, and more than 160 clients in 35 countries. We are an industry-leading provider of wealth management technology and services for financial institutions around the world, including private banks and wealth managers, investment managers, as well as retail and neo banks. Our research-led approach and continual innovation is powered by the passion and creativity of our colleagues. We are always looking for talented people to join us on our mission to orchestrate the financial ecosystem and democratise access to wealth management.

The People Services & Solutions team delivers consistent and compliant HR services across multiple countries. Working closely with Global HR and regional teams, we support employees and managers while continuously improving HR processes and systems.

In this role, you will support our German legal entity and contribute to HR services across the EMEA region. You will be the primary contact for all HR administration and employee lifecycle matters and will coordinate outsourced payroll processing for Germany. The role requires strong knowledge of German labour law and payroll compliance, as well as the ability to work independently in an international environment.

Your key tasks:

• Act as the primary contact for all HR administration matters, working with internal stakeholders and external counterparts including authorities and service providers.
• Manage HR administration across the full employee lifecycle (onboarding to offboarding).
• Prepare and manage employee documentation and maintain compliant personnel files.
• Maintain accurate, legally compliant employee data in our HRIS, ensuring data integrity, confidentiality, and compliance with GDPR and applicable German labour and statutory requirements.
• Coordinate and oversee end-to-end payroll processing, including preparation, validation, and reconciliation activities, in close cooperation with external payroll providers, ensuring accuracy and compliance with all German statutory requirements.
• Ensure compliance with German labour law, payroll regulations, statutory deadlines, and internal HR policies.
• Serve as a first point of contact for employees, providing HR advisory and support through the HR ticketing system to ensure consistent and timely solutions.
• Manage relationships with external vendors (e.g., payroll providers, benefits partners) and coordinate with statutory authorities to ensure compliance and timely service delivery.
• Lead process optimization efforts and support HR projects and initiatives that enhance operational efficiency and the employee experience.
• Liaise with the regional HR operations contact for alignment, escalation management, and consistent delivery across the region.
• Collaborate with HR colleagues across EMEA and globally to deliver consistent and compliant HR support.

Qualifications:

• Strong proven experience in HR Operations, preferably in an international environment, with proven payroll expertise in Germany.
• Solid experience applying German labour law and HR compliance requirements across the full employee lifecycle (contracts, absences, terminations, policy implementation).
• Hands-on expertise in statutory payroll compliance, including German tax and social security law, mandatory reporting, and audits.
• Experience with SAP SuccessFactors; strong MS Office skills.
• Fluency in German and English, both written and verbal (required, regardless of location).
• Willingness and ability to work in an international, cross-border setup, supporting Germany remotely if based in Edinburgh.

It would be a real bonus if you have:

• Bachelor’s Degree in Human Resources, Business, or a related field.
• Knowledge of HR processes in other EMEA countries is an advantage.

Additional Information:

We realise that managing work-life balance is a challenge we all face in our daily lives and in order to support with this we are pleased to offer hybrid and flexible working for most of our Avaloqers to maintain work-life balance and still continue our fantastic Avaloq culture in our global offices. In Avaloq we are proud to embrace diversity and understand the success of our business is built on the power of different opinions. We are wholeheartedly committed to fostering an equal opportunity environment and inclusive culture where you can be your true authentic self. We hire, compensate and promote regardless of origin, age, gender identity, sexual orientation or any other fantastic traits that make us all unique.