At a Glance
- Tasks: Coordinate exciting AV projects from start to finish, ensuring smooth delivery and client satisfaction.
- Company: Join AV Matrix, a dynamic technical production company delivering top-notch AV solutions across the UK.
- Benefits: Enjoy competitive salary, paid overtime, generous leave, and ongoing training opportunities.
- Other info: Collaborative team environment with great career progression potential.
- Why this job: Be a key player in a growing business and make a real impact on diverse events.
- Qualifications: Strong organisational skills, excellent communication, and 2 years of experience in the AV/events sector.
The predicted salary is between 30000 - 40000 £ per year.
Company Description
AV Matrix is a growing technical production company delivering professional AV solutions for a range of indoor and outdoor events and experiences throughout the UK including festivals, corporate conferences, awards ceremonies, exhibitions and brand activations.
We pride ourselves on delivering exceptional customer service, technical expertise, and reliable event support.
As our business continues to grow, we are looking for an organised, proactive Project Coordinator to join our team.
Role Description
This role is fully office-based at our warehouse in Wetherby. The role involves coordinating small to medium-sized AV projects from enquiry through to successful delivery.
You will be the key point of contact for clients, venues, suppliers, and internal teams, ensuring projects are quoted, planned, scheduled, and delivered efficiently.
The role focuses on delivering full-service AV projects, where equipment, technical crew and event support are provided as a complete solution for our clients.
You will work closely with venue partners, trade customers, and new clients, helping to build long-term relationships while ensuring every project runs smoothly behind the scenes.
Key Responsibilities
- Co‑ordinate AV projects from initial enquiry through to completion.
- Prepare quotations and proposals for clients.
- Coordinate equipment, crew, transport, and logistics for events.
- Liaise with venues, suppliers, and technical departments.
- Maintain and develop relationships with venue accounts and trade customers.
- Ensure all project information is accurately recorded and communicated in a timely manner.
- Work closely with the operations team to maximise resource utilisation.
- Monitor project costs and profitability.
- Deliver excellent customer service at all points of contact.
About You
The ideal candidate will be highly organised, customer-focused, and capable of co-ordinating multiple projects simultaneously.
Essential Skills & Experience
- Strong organisational and administrative skills.
- Excellent communication and customer service abilities.
- Ability to prioritise workloads and manage multiple deadlines.
- Strong attention to detail.
- Professional and confident telephone manner.
- Competent with Microsoft Office and cloud-based systems.
- Commercial awareness and problem-solving ability.
- 2 years minimum experience within the Audio Visual/Events Sector.
Desirable
- Experience with CAD software such a sketch up, WYSIWYG or capture.
- Experience using rental management software such as Current RMS.
- Working Hours
- Monday - Friday 9am – 5:30pm
What We Offer
- Competitive salary based on experience.
- Paid overtime opportunities.
- 28 days annual leave (including bank holidays).
- An additional day's holiday after 2 years of service.
- A further 5 days annual leave after 5 years of service.
- Participation in our Time in Lieu (TOIL) scheme.
- Ongoing training and development opportunities.
- Career progression within a growing and ambitious business.
- Supportive and collaborative team environment.
Why Join AV Matrix?
This is an excellent opportunity to become a key part of a growing business where your contribution will have a direct impact on our success.
You'll work with a wide variety of clients, venues, and events while enjoying the stability of a fully office-based position.
If you're organised, customer-focused, and enjoy bringing projects together, we'd love to hear from you.
Please email your CV & cover letter to to apply.
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Project Coordinator in Leeds employer: AV Matrix Ltd
AV Matrix is an exceptional employer that fosters a supportive and collaborative work culture, making it an ideal place for a Project Coordinator to thrive. With competitive salaries, generous annual leave, and ongoing training opportunities, employees are encouraged to grow within the company while enjoying the stability of a fully office-based role in Wetherby. Join us to make a meaningful impact on diverse events and build lasting relationships with clients and partners.
