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For Companies At a Glance
- Tasks: Manage invoices, expenses, and accounting records in a dynamic environment.
- Company: Join Automatik VFX, a creative media production company with a vibrant team culture.
- Benefits: Enjoy flexible part-time hours and the option to work hybrid from our London studio.
- Why this job: Be part of a fast-paced team where your contributions directly impact financial operations.
- Qualifications: Prior accounts payable experience and strong Excel skills are essential.
- Other info: This is a 6-month contract with potential for a permanent position.
The predicted salary is between 27000 - 45000 £ per year.
Part-time, Hybrid, Contract (6 months with possibility of permanent contract)
The Job
We’re looking for an experienced Accounts Payable Specialist to help support both companies with the day-to-day operations and ensure the accurate and timely processing of invoices, managing expense processes, maintaining accounting records, and assisting in providing essential financial information to the relevant persons. Reporting to the Head of Finance, this is a fantastic opportunity to work in a fast paced, creative environment with a great team culture which offers flexibility. This is a part-time role (4 days per week), ideally spread across 4 or 5 days, with 2 days based in the studio. However, we are open to flexibility.
Responsibilities:
- Management of the Accounts Payable inbox
- Processing of the Accounts Payable invoices, ensuring all relevant information is recorded, and expenses are appropriately categorised
- Processing of the Corporate Credit Card statements and staff expenses
- Obtain necessary approvals for expenditures
- Prompt and professional dealing with supplier queries
- Regular reconciliation of the purchase ledger to ensure accuracy, identifying and resolving discrepancies
- Multi-currency bank reconciliations (GBP, EURO, USD)
- Processing of the payment runs
- Ad hoc quarter/year-end assistance
Experience, skills attributes:
- Prior experience in accounts payable or a similar role
- Good knowledge of accounting and bookkeeping procedures
- Good understanding of VAT
- Advanced Microsoft Excel skills
- Knowledge of accounting software (preferably Sage 50 Accounts)
- Organisational and time-management skills
- Strong attention to detail, with an ability to spot numerical errors
- Work well under pressure and be a team player
- Excellent written and verbal communication skills
- Ability to work on site in London (near Old Street) on a hybrid basis
In addition to your normal duties, you may be required to undertake other duties at the company’s discretion.
Accounts Payable Specialist employer: Automatik VFX
Contact Detail:
Automatik VFX Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Specialist
✨Tip Number 1
Familiarise yourself with the specific accounting software mentioned in the job description, particularly Sage 50 Accounts. If you haven't used it before, consider taking a short online course or watching tutorial videos to get a grasp of its functionalities.
✨Tip Number 2
Brush up on your multi-currency bank reconciliation skills, especially if you have experience with GBP, EURO, and USD. Being able to demonstrate your proficiency in handling different currencies will set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your previous experience in accounts payable during the interview. Think of specific examples where you improved processes or resolved discrepancies, as this will showcase your problem-solving abilities and attention to detail.
✨Tip Number 4
Since the role requires excellent communication skills, practice articulating your thoughts clearly and professionally. You might even want to role-play common supplier queries with a friend to ensure you're ready for any questions that may come up.
We think you need these skills to ace Accounts Payable Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable or similar roles. Emphasise your knowledge of accounting procedures, VAT, and any specific software like Sage 50 Accounts.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention your ability to work under pressure and your experience with multi-currency bank reconciliations, as these are key for the role.
Highlight Relevant Skills: In your application, clearly outline your advanced Microsoft Excel skills and any experience you have with managing supplier queries. This will demonstrate your capability to handle the responsibilities listed in the job description.
Proofread Your Application: Before submitting, carefully proofread your application for any numerical errors or typos. A polished application reflects your attention to detail, which is crucial for an Accounts Payable Specialist.
How to prepare for a job interview at Automatik VFX
✨Showcase Your Experience
Be prepared to discuss your previous roles in accounts payable or similar positions. Highlight specific examples of how you've managed invoices, reconciled accounts, and dealt with supplier queries to demonstrate your expertise.
✨Demonstrate Attention to Detail
Since the role requires a strong focus on accuracy, be ready to explain how you ensure precision in your work. You might want to share methods you use to spot numerical errors or discrepancies in financial records.
✨Familiarise Yourself with Relevant Software
Make sure you have a good understanding of accounting software, particularly Sage 50 Accounts, as well as advanced Microsoft Excel skills. Be prepared to discuss how you've used these tools in your past roles.
✨Emphasise Teamwork and Communication Skills
The job involves working closely with others, so highlight your ability to collaborate effectively. Share examples of how you've communicated with team members and suppliers to resolve issues promptly and professionally.
