IT PMO Specialist

This job is with Autolus Therapeutics, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.

Location: Stevenage, UK

About Autolus: Autolus is a biopharmaceutical company, advancing innovative therapies at both clinical and commercial stages of development, focused on next-generation, programmed T cell therapies for the treatment of cancer. Autolus has a pipeline of product candidates in development for the treatment of haematological malignancies, solid tumours, and autoimmune diseases.

Why Autolus: Our team is passionate in the pursuit of excellence and in pushing the boundaries of cancer therapy and autoimmune diseases to deliver life-changing treatments to patients. Autolus is proud to offer a competitive salary, performance related bonus as well as private medical insurance, life assurance, and pension.

Our Promise: Autolus is developing complex, breakthrough therapies for a globally diverse market and equally recognises that diversity amongst our people is critical to our mission.

Role Summary: We are seeking an IT PMO Specialist to join our team and play a key role in supporting the successful delivery of IT projects across the business. In this role, you’ll provide essential project management and administrative support to the IT PMO team—supporting project planning and initiation, coordinating stakeholders, tracking progress, and reporting key metrics across the IT project portfolio.

Key Responsibilities:

• Monitor and report on key project milestones, quality measures, and delivery stage gates to ensure deliverables meet PMO standards, methodologies, and stakeholder expectations.
• Schedule and organize meetings, workshops and other project activities as needed.
• Assist in preparing weekly status reports and other updates for stakeholders.
• Manage small projects or workstreams within larger projects and programs.
• Maintain and update project documentation, including project plans, RAID logs, communication plans, and budgets, in line with PMO governance and methodology.
• Monitor and mitigate risks throughout the project lifecycle, escalating critical issues as necessary.
• Capture, track, and manage workstream change requests and documentation with the IT PMs.
• Support project resource management and ensure any constraints or issues are escalated promptly.
• Coordinate procurement activities, including raising purchase orders, reviewing invoices, and ensuring that Statements of Work (SOWs) are executed by appropriate parties.
• Facilitate communication between team members, cross-functional teams, and external vendors to ensure projects are delivered on-time, within budget, and to required quality.
• Ensure compliance with relevant regulatory and internal standards during project activities.
• Support the creation of user manuals, training materials, and documentation for project implementation and system support transition.

Demonstrated skills and competencies:

• Ability to use project management tools (e.g., SmartSheet, Excel, JIRA, etc.)
• Experience organizing project management activities, including meetings, timelines, deliverables, project communications
• Strong ability to proactively and effectively communicate with stakeholders at all levels
• Excellent written and verbal communication, with experience developing professional presentations, messaging, and project communications tailored to specific audiences/stakeholder groups
• Ability to work with a diverse set of stakeholders, including internal IT teams, cross-functional teams, and external vendors
• Experience supporting PMO/IT Project Management or other complex project management industry experience
• Strong team player with a proactive, can-do attitude and the ability to work in a fast-paced environment
• Understanding of the fundamentals of project management processes, including planning, scheduling, and reporting
• Strong organizational and time management skills, with the ability to manage multiple tasks and priorities

Qualifications:

• Project Management Professional (PMP) certification, PRINCE2 certification, or equivalent experience

Autolus Core Competencies:

• Focus on Results: Works to meet business goals set by management and leaders
• Builds Trust and Relationships: Ensures trust with internal and external partners by delivering on commitments
• Resilience: Has the capacity to recover quickly from difficulties; toughness
• Communicates and Collaborates: Builds partnerships and works collaboratively with others to meet objectives

Autolus is committed to the protection of the personal information that we collect & process and we are fully compliant with General Data Protection Regulations (GDPR).