At a Glance
- Tasks: Lead warehouse and logistics admin, ensuring smooth operations and efficient equipment management.
- Company: Join Autograph, a leading audio-visual company with a rich history in creative excellence.
- Benefits: Competitive salary, pension scheme, generous leave, performance bonuses, and free lunches.
- Other info: Dynamic work environment with opportunities for growth in the live events industry.
- Why this job: Gain hands-on experience in logistics while working with cutting-edge audio technology.
- Qualifications: Strong communication skills and familiarity with Microsoft 365; logistics experience is a plus.
The predicted salary is between 28000 - 30000 £ per year.
Established in 1973, Autograph is a world leading hire, sales and installation company delivering exceptional, high quality audio-visual experiences to a growing range of industries.
Autograph adapts the skills learned from its long history in theatre and applies the same uncompromising creative approach to all our projects from schools to churches, and from theatres to blue chip corporations.
We have recently moved to our new 47k sq foot warehouse in West London and continue to enjoy a sustained period of growth.
Job Description
We are seeking a motivated, highly organised individual to work alongside the Operations Management team and take the lead on our warehouse and logistics administration.
Working closely with both warehouse and technical teams, and reporting to the Operations Director, you will help ensure internal and external deadlines are met, and that the warehouse and equipment preparation spaces remain organised and efficient.
This is an excellent opportunity for someone to develop their technical knowledge while using their organisational and communication skills to support the smooth running of Autograph Sound’s Technical and Warehouse Operations.
Initial interviews will be held in the week commencing 27th July, and candidates should be available to start in early September.
There will be an in-depth handover period of two to four weeks.
Key Responsibilities
- Plan deliveries and collections using Autograph’s in-house drivers and vehicles.
- Plan deliveries and collections using third-party logistics providers, same-day couriers and parcel couriers, both domestically and internationally.
- Administer bookings and purchase orders for casual and freelance warehouse staff, crew and drivers.
- Work alongside Operations Team Leaders to ensure equipment prep spaces are well maintained and prep periods run smoothly.
- Work alongside Operations Team Leaders to ensure inbound and outbound equipment moves efficiently and that adequate space and resource is allocated.
- Assist with final checks and respond to last-minute additions on smaller dry hire or sub-hire work.
- Work alongside Technical Support to ensure faulty equipment is collected and booked in correctly, and that replacements are delivered in a timely manner.
- Help maintain organised, clean and efficient warehouse, prep and loading bay areas, working collaboratively with other departments.
- Continuously develop and optimise existing workflows and procedures to maximise efficiency.
Essential
- Excellent written and verbal communication skills.
- Good knowledge of the Microsoft 365 environment and an awareness of project and time management tools such as Trello and Monday.
- The ability to focus and prioritise in a busy work environment.
- The ability to collaborate effectively and respond quickly to last-minute changes.
- A willingness to develop technical knowledge and understanding of audio technology used in theatre and live events.
Desirable
- Previous experience in a similar operations or logistics administration role.
- Previous experience in any role in live events, theatre or a similar technical or production environment.
What we offer
- £28,000 - £30,000.
- Workplace pension scheme.
- 20 days’ annual leave, increasing to 25 days after five years, plus Bank Holidays.
- Performance-related bonus scheme for all employees.
- Free lunch and refreshments.
- Salary sacrifice scheme for electric vehicles.
- #J-18808-Ljbffr
Warehouse and Logistics Administrator employer: Autograph
At autograph, we pride ourselves on being an excellent employer by fostering a collaborative and dynamic work culture that values hands-on experience and continuous learning. Our new warehouse in Perivale offers unique opportunities to work alongside industry experts while managing exciting sound and comms equipment for live events. We are committed to employee growth, providing a supportive environment where a positive attitude is rewarded and every team member can thrive.
StudySmarter Expert Advice🤫
We think this is how you could land Warehouse and Logistics Administrator
✨Get to Know Local Businesses
Freelancing in warehouse and logistics means building relationships with local businesses that may need your services. Consider popping in to nearby warehouses or logistics companies to chat about potential freelance work—they might have immediate needs or projects where they could use a hand!
✨Leverage Online Marketplaces
Platforms like Upwork or Freelancer can be great for finding short-term gigs in inventory or logistics. These sites often have listings specifically tailored for warehouse work, so make sure your profile highlights your relevant skills and experiences.
✨Show Off Your Skills with a Portfolio
As freelancers, showcasing what we can do is crucial! Consider creating a public portfolio that includes examples of warehouse management systems you've worked with, inventory tracking methodologies you've implemented, or any testimonials from previous short-term contracts.
✨Join Industry Groups and Forums
Get involved in online forums and local groups related to warehouse and logistics freelancing. Places like LinkedIn groups or industry meetups can connect us to potential clients and help us stay updated on freelance opportunities that may not be posted publicly.
We think you need these skills to ace Warehouse and Logistics Administrator
Some tips for your application 🫡
Show Off Your Inventory Management Skills:For a freelance role in warehouse inventory logistics, make sure your CV highlights any experience you have with inventory management systems or software. We love to see the tools you're familiar with, as they'll give us a better idea of how you can hit the ground running!
Flexibility is Key:As a freelancer, we’re interested in your availability. Be sure to outline your working hours and how many projects you can commit to. A clear indication of your flexibility will really help us assess whether you're a good fit for our needs at Autograph.
Detail Your Experience with Logistics:Make sure to include specific examples of logistics projects you've managed or contributed to in the past. Highlighting your ability to handle stock control, shipping schedules, and order fulfilment will show us you’ve got the practical experience we’re looking for in this role.
Include References from Past Clients:Since this is a freelance position, references play a big role in making your application stand out. If you have past clients or projects where you’ve made a significant impact, be sure to include their feedback or contact info. It gives us insight into your work ethic and reliability!
How to prepare for a job interview at Autograph
✨Showcase Your Problem-Solving Skills
In the warehouse and logistics game, you’re gonna face unexpected challenges. When interviewing with Autograph, be ready to share examples of how you've solved problems in the past. They’ll want to know how quickly you can adapt to tricky situations, so think about specific instances where you’ve had to think on your feet.
✨Know Your Tools Inside Out
Familiarity with inventory management software like WMS or ERP systems can really set you apart. Make sure you’re ready to chat about any specific tools you've used in the past when you're sitting down with Autograph. Sharing how you’ve leveraged technology to improve efficiency will show you mean business.
✨Pitch Your Unique Freelance Value
As a freelancer, it’s crucial to clearly articulate what you bring to the table. Prepare to discuss your specific experience, your rates, and how you've added value in your previous projects. Be confident in your abilities—it's all about showing Autograph why you’re the best fit for their logistics needs.
✨Emphasise Flexibility and Reliability
Freelance work in logistics often revolves around fluctuating demands. Be sure to highlight your availability and willingness to adapt to changing schedules or tasks when you’re chatting with Autograph. They’ll be looking for someone they can rely on, so don’t shy away from discussing how you manage unpredictable workloads.
