At a Glance
- Tasks: Lead warehouse and logistics admin, ensuring smooth operations and efficient workflows.
- Company: Join Autograph, a leading audio-visual hire and installation company with a creative edge.
- Benefits: Competitive salary, pension scheme, generous leave, performance bonuses, and free lunch.
- Other info: Dynamic work environment with opportunities for growth in the live events industry.
- Why this job: Gain hands-on experience in logistics while working with cutting-edge audio technology.
- Qualifications: Strong communication skills and familiarity with Microsoft 365; logistics experience is a plus.
The predicted salary is between 28000 - 30000 £ per year.
Established in 1973, Autograph is a world leading hire, sales and installation company delivering exceptional, high quality audio-visual experiences to a growing range of industries.
Autograph adapts the skills learned from its long history in theatre and applies the same uncompromising creative approach to all our projects from schools to churches, and from theatres to blue chip corporations.
We have recently moved to our new 47k sq foot warehouse in West London and continue to enjoy a sustained period of growth.
Job Description
We are seeking a motivated, highly organised individual to work alongside the Operations Management team and take the lead on our warehouse and logistics administration.
Working closely with both warehouse and technical teams, and reporting to the Operations Director, you will help ensure internal and external deadlines are met, and that the warehouse and equipment preparation spaces remain organised and efficient.
This is an excellent opportunity for someone to develop their technical knowledge while using their organisational and communication skills to support the smooth running of Autograph Sound’s Technical and Warehouse Operations.
Initial interviews will be held in the week commencing 27th July, and candidates should be available to start in early September.
There will be an in-depth handover period of two to four weeks.
Key Responsibilities
- Plan deliveries and collections using Autograph’s in-house drivers and vehicles.
- Plan deliveries and collections using third-party logistics providers, same-day couriers and parcel couriers, both domestically and internationally.
- Administer bookings and purchase orders for casual and freelance warehouse staff, crew and drivers.
- Work alongside Operations Team Leaders to ensure equipment prep spaces are well maintained and prep periods run smoothly.
- Work alongside Operations Team Leaders to ensure inbound and outbound equipment moves efficiently and that adequate space and resource is allocated.
- Assist with final checks and respond to last-minute additions on smaller dry hire or sub-hire work.
- Work alongside Technical Support to ensure faulty equipment is collected and booked in correctly, and that replacements are delivered in a timely manner.
- Help maintain organised, clean and efficient warehouse, prep and loading bay areas, working collaboratively with other departments.
- Continuously develop and optimise existing workflows and procedures to maximise efficiency.
Essential
- Excellent written and verbal communication skills.
- Good knowledge of the Microsoft 365 environment and an awareness of project and time management tools such as Trello and Monday.
- The ability to focus and prioritise in a busy work environment.
- The ability to collaborate effectively and respond quickly to last-minute changes.
- A willingness to develop technical knowledge and understanding of audio technology used in theatre and live events.
Desirable
- Previous experience in a similar operations or logistics administration role.
- Previous experience in any role in live events, theatre or a similar technical or production environment.
What we offer
- £28,000 - £30,000.
- Workplace pension scheme.
- 20 days’ annual leave, increasing to 25 days after five years, plus Bank Holidays.
- Performance-related bonus scheme for all employees.
- Free lunch and refreshments.
- Salary sacrifice scheme for electric vehicles.
- #J-18808-Ljbffr
StudySmarter Expert Advice🤫
We think this is how you could land Warehouse and Logistics Administrator in London
✨Get to Know Local Distribution Centres
Start hanging around local distribution centres and warehouses, like the ones that might belong to Autograph. Many times, they have sign-up sheets for job openings or even informal meet-ups that could lead to job opportunities.
✨Talk to Recruiters and Employment Agencies
There are loads of recruitment agencies that specifically focus on warehouse and logistics roles. Get in touch with them and let them know you’re looking for full-time work. They often have inside info on openings before they're advertised!
✨Brush Up on Your Skills
Think about the specific skills that are hot in the warehouse sector right now, like inventory management software or health and safety protocols. We can help you find resources to polish up your abilities, which can make you stand out when you're looking at those full-time gigs.
✨Apply Directly Through Us!
Don't forget to keep an eye on our website for any full-time listings at Autograph. Applying directly can sometimes give you an edge, especially if you tailor your application to highlight your relevant experience in logistics and warehousing!
We think you need these skills to ace Warehouse and Logistics Administrator in London
Some tips for your application 🫡
Highlight Your Experience with Inventory Management:When you're whipping up your CV, make sure to spotlight any experience you've got in inventory management or warehousing. We love to see proficiency in stock control systems or previous roles where you've managed inventory levels. Show us how you can keep things organised and running smoothly!
Demonstrate Your Attention to Detail:In the warehouse and logistics field, attention to detail is key. Use your cover letter to share specific examples of how you've caught mistakes or streamlined processes in the past. Let us know how your precision can contribute to our team at Autograph.
Get Familiar with Relevant Certifications:If you've got any certifications related to warehousing or logistics—like health and safety or forklift operation—make sure they shine on your CV! We appreciate all the qualifications that show you're serious about the role and keeping a safe, efficient workspace.
Show Off Your Problem-Solving Skills:Logistics can be unpredictable, so if you've tackled any significant challenges in previous positions, tell us all about it! Use your cover letter to highlight how you've adapted to situations, such as changes in supply or unexpected delays. We want to see your resourcefulness in action for this full-time role at Autograph.
How to prepare for a job interview at Autograph
✨Know Your Warehouse Systems
Familiarise yourself with popular warehouse management systems like SAP or Oracle. If you have experience using these or similar tools, be prepared to discuss how you utilised them to improve efficiency or accuracy in inventory management.
✨Highlight Your Problem-Solving Skills
In the logistics arena, unexpected challenges pop up all the time. Be ready to share some examples of when you faced a logistical hiccup and how you tackled it. This shows you can think on your feet and keep things running smoothly.
✨Teamwork Makes the Dream Work
Since it’s a full-time position, expect questions about your ability to work in a team in a busy warehousing environment. Share experiences where you collaborated with others, maybe to meet tight deadlines or manage large shipments, ensuring you showcase your ability to communicate effectively.
✨Safety First! Talk About Protocols
Logistics roles require a real understanding of safety protocols. Brush up on basic safety guidelines and be ready to discuss how you’ve implemented or adhered to these in past roles. This shows that you’re serious about your role in maintaining a safe working environment.
