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- Tasks: Manage invoicing, project tracking, and support recruitment efforts in a dynamic office environment.
- Company: Join Custom Millwright Services Ltd., a leader in the millwright industry.
- Benefits: Gain valuable experience, develop your skills, and enjoy a supportive team atmosphere.
- Why this job: Be the backbone of our operations and make a real difference in our projects.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Opportunity for growth and collaboration with a friendly team.
The predicted salary is between 24000 - 36000 £ per year.
Email your resume to admin@custommillwright.ca
Job Description:
- Maintain and update the Field Service Management (FSM) system for invoicing and project tracking.
- Prepare and correct invoices for completed and upcoming work.
- Verify time‑sheets with field staff and prepare payroll documentation.
- Update the company budget and generate financial reports for management.
- Coordinate with suppliers and maintain accurate project cost records.
- Prepare and submit monthly and quarterly reports.
- Issue Purchase Orders (POs) to subcontractors and follow up on invoices.
- Source and book rental equipment for field operations.
- Arrange accommodation for field staff during deployments.
- Collaborate with recruitment agencies and job boards to source new talent.
- Coordinate recruitment documentation and onboarding packages.
- Manage employee records, clearance forms, and return of company property.
- Set up company email accounts for new hires.
- Respond to general inquiries via phone and email with professionalism.
- Support management with additional administrative tasks as needed.
Requirements:
- Proven experience in administrative coordination, project support, or operations.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite.
- Strong communication skills and ability to work collaboratively with field and office teams.
Office Administrator employer: Autismservices
Contact Detail:
Autismservices Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills in administrative coordination and project support. Engage with relevant content and connect with professionals in your field to increase your visibility.
✨Tip Number 3
Practice your interview skills! Prepare for common questions related to office administration and think of examples that showcase your organisational and time management skills. We can help you with mock interviews if you need a bit of practice.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Tailor your application to highlight your experience with invoicing, project tracking, and collaboration with teams, just like the job description mentions.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your Resume: Make sure your resume highlights your experience in administrative coordination and project support. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Office Administrator role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about working with us.
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft Office Suite and any other relevant tools. We’re looking for someone who can hit the ground running, so highlight any specific software or systems you’ve used in previous roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Autismservices
✨Know Your Stuff
Before the interview, make sure you’re familiar with the Field Service Management (FSM) system and how it relates to invoicing and project tracking. Brush up on your knowledge of financial reporting and payroll documentation, as these are key aspects of the Office Administrator role.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your time management skills and how you prioritise tasks, especially when coordinating with suppliers or preparing reports.
✨Communicate Like a Pro
Since strong communication is crucial for this role, practice articulating your thoughts clearly. Prepare to answer questions about how you handle inquiries from staff or clients, and be ready to demonstrate your collaborative approach with both field and office teams.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This shows your interest in the role and the company. You might want to ask about the team dynamics or how success is measured in the Office Administrator position.
