People Operations Coordinator (Employee Relations) – NI in Belfast

Salary: £30,770 per annum. Contract Type: Full Time. Hours: 40 hours per week. Job Location: Northern Ireland (Belfast). Closing Date: 13 April 2026.

Responsibilities

• Provide high quality People Operations Coordinator (ER) support to the HR Manager, HR Adviser and HR department as required.
• Answer first level queries on behalf of the HR People team and process correspondence for internal and external colleagues and stakeholders.
• Coordinate full administration of the Absence Management system, including recording Absence Forms, Return to Work forms, and guidance on absence procedures; identify trends and escalate issues as appropriate; ensure monthly absence data is accurate.
• Coordinate the Leavers process, including communication with service managers, handling resignation letters, removal from systems and timely archiving of documents.
• Administer employment contracts (including amendments and variations as required).
• Support annual leave calculations and yearly notifications to managers; lead on the annual leave Loyalty Award.
• Input and check data for the HR/Payroll database for accuracy.
• Manage Access NI applications in line with policy, ensuring timely processing and compliance with regulatory requirements.
• Support the Recruitment process as required.
• Coordinate staff badges across Northern Ireland.
• Support Employee Relations processes (investigation, performance management, disciplinary) with note taking and document upkeep.
• Take accurate notes for Investigation, Disciplinary, Grievance and Appeal hearings as advised by the HR Manager.
• Produce accurate reports for relevant meetings; analyze data to identify trends and concerns.
• Assist with the production of ONS reports and Subject Access Requests documentation as needed.
• Collate and index documents as required.

Qualifications & Experience

• Working knowledge in an HR-related role; experience in a social care environment is desirable.
• Proven ability to input, analyse and check data; high accuracy and attention to detail.
• Excellent written and verbal communication skills; ability to work in a team and meet deadlines.
• Proven experience producing high quality reports and meeting documentation.
• Familiar with Access NI and recruitment standards in Northern Ireland.
• Full UK driving licence and access to your own vehicle.
• Proficient in Microsoft Office (Excel and Word).
• CIPD qualification at Level 3 (minimum) or working towards this, or an equivalent third-level professional qualification.

Benefits

• Enhanced company sick pay; enhanced maternity pay.
• Access NI paid; NISCC fee paid after two years of service.
• Generous annual leave and incremental increases to leave; ability to buy/sell annual leave.
• Birthday leave; long service awards; monthly staff cash prize draw.
• Employee Refer a Friend initiative; free Autism-specific training; on-the-job learning; buddy/mentor for new staff.
• Funded QCF development opportunities; continuous learning & development opportunities; line management support; annual performance reviews.
• 24/7 Employee Assistance Programme; Medicash health scheme (subject to eligibility); menopause support; cycle to work; compassionate & bereavement leave.
• Wagestream access to earnings; CIPD qualification support or equivalent; driving required roles may apply.

How to apply

Please complete the online application form. This post is subject to an enhanced Access NI check.

Equality & Diversity

Autism Initiatives are an Equal Opportunities employer. We welcome applications from all suitably qualified applicants. We particularly encourage male applicants and applicants from under-represented backgrounds to apply. We are committed to Equality, Diversity and Inclusion in employment and service delivery.

Other information

Registered charity no: XR72211, NIC 104641. Currently we are unable to provide Sponsorship or take over Sponsorship of an employment Visa.