Office Assistant - Administration and Finance

Are you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.
Austrian Alpine Club (UK) Ltd is a membership organisation based in Wareham, Dorset, connecting people with mountaineering and outdoor pursuits through walks, rides, meets, tours and training. We are the UK section of the Österreichischer Alpenverein (ÖAV), the Austrian Alpine Association. We are looking for an organised, friendly and reliable Office Assistant to support our day-to-day administration and assist with routine finance tasks under supervision. This is an opportunity to develop practical office and finance skills while helping us provide a welcoming, efficient service to our members.

• 8 hours - Office administration, including data entry, updating records, filing, scanning, managing post. Process online memberships and maintain membership records; administration of training grants; activity preparation and feedback; online shop and stock checks; respond courteously to telephone and email enquiries.
• 8 hours – Junior* Finance Support - Provide routine finance support under supervision: enter and check invoices; record receipts, payments and expenses; maintain organised supporting documents; help match transactions to bank records and assist with basic reconciliations; prepare training grant payment information for approval. Follow approval procedures throughout; the role does not carry independent authority to approve payments. * "Junior" describes the level of responsibility, not the age of the applicant.
• Organised and dependable, able to prioritise routine tasks and ask for guidance when needed.
• Work accurately, pay attention to detail and are comfortable with basic calculations and checking figures.
• Communicate clearly in writing and on the telephone, with a friendly, helpful approach to members and colleagues.
• Basic computer skills, including email, Word and Excel, and are willing to learn membership and finance systems.
• Enjoy working as part of a small team, adapt to changing priorities and handle personal and financial information discreetly.
• Keen to learn and develop your administration and finance skills. Previous office, customer service, volunteering or basic bookkeeping experience would be helpful, but is not essential.
• Interest in outdoor activities or membership organisations would be welcome but is not a requirement.
• Flexible hours - 16 hrs: Wed-Thu; or Wed-Fri.
• Free club membership
• Practical experience across office administration, membership services and supervised junior finance tasks. xgikmsk

"Junior" describes the level of responsibility, not the age of the applicant.

Please click on the apply button to read the full job description