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- Tasks: Support a busy Executive Office by managing diaries, travel, and logistics.
- Company: Join a dynamic team at Australasian Recruitment Company.
- Benefits: Full in-house training and ongoing guidance from experienced colleagues.
- Why this job: Be part of a fast-paced environment and enhance your organisational skills.
- Qualifications: 2+ years as a team assistant with strong stakeholder management skills.
- Other info: Flexible hours and a commitment to equal opportunities.
The predicted salary is between 28800 - 48000 £ per year.
Our clients\’ Global Markets Division is seeking a Team Assistant to provide high-level administrative support in a high-pressure, client-focused and exceptionally fast-paced environment. This role requires proactive, motivated and organised individuals with strong teamwork skills and the ability to manage competing priorities. The division recruits highly competent, energetic assistants able to hit the ground running with a strong work ethic
TEAM ASSISTANT ROLE:
- Managing extensive calendars for large teams, including MD and Partner-level
- Coordinating and scheduling meetings, conference calls, Zooms and video conferences
- Handling a high volume of phone calls and emails, relaying information in a timely manner
- Coordinating room bookings for internal and external meetings across multiple locations
- Coordinating international and domestic travel arrangements, including visas, flights, accommodation and car bookings
- Implementing divisional policies and providing guidance to team members
- Processing and preparing expenses in a timely manner
- Taking on ad hoc tasks while maintaining workflow
- Supporting teams with day-to-day issues, needs and queries
- Providing phone and holiday coverage for colleagues as required
TEAM ASSISTANT ESSENTIALS:
- Having 2–3 years’ experience as an assistant, ideally within financial services
- Using Microsoft Word, Excel and Outlook to a strong standard
- Prioritising a variety of competing and time-sensitive tasks
- Demonstrating dependability and high attention to detail while multitasking effectively
- Communicating consistently and professionally in person, on the phone and by email to senior executives
- Collaborating as a strong team player and performing well under pressure in a changing environment
- Adapting flexibly to support across multiple teams
- Being resourceful and using own initiative in solving issues
- Maintaining a proactive approach to diary and workload management
- Exercising discretion when handling confidential business matters
- Demonstrating a positive and approachable demeanour with a can-do attitude
If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
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Team Assistant employer: Australasian Recruitment Company
Contact Detail:
Australasian Recruitment Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for a Team Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for those interviews! Brush up on your diary management and stakeholder skills, and be ready to share examples of how you've handled busy environments before. Show them you can juggle multiple tasks like a champ!
✨Tip Number 3
Don’t forget to follow up! After an interview, shoot a quick thank-you email to express your appreciation. It’s a great way to keep your name fresh in their minds and show your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are eager to join us. Plus, it makes it easier for us to track your application and get back to you quicker!
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your diary management, travel coordination, and stakeholder management skills to show us you’re the perfect fit for our busy Executive Office.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re excited about the Team Assistant role. Share specific examples from your past experiences that demonstrate your proactive approach and ability to thrive in a fast-paced environment.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make it easy for us to see your qualifications at a glance.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it helps us keep everything organised on our end.
How to prepare for a job interview at Australasian Recruitment Company
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Team Assistant role. Familiarise yourself with the key responsibilities like diary management, travel arrangements, and stakeholder communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your skills in managing diaries, coordinating meetings, and handling high volumes of communication. Use the STAR method (Situation, Task, Action, Result) to structure your answers, making it easier for the interviewer to see how your experience aligns with their needs.
✨Demonstrate Flexibility and Proactivity
Since the role requires flexibility with hours and a proactive approach, be ready to discuss times when you've adapted to changing circumstances or taken the initiative to solve problems. This will show that you can thrive in a fast-paced environment and are willing to go the extra mile.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared about the team dynamics, company culture, or specific challenges the Executive Office faces. This not only shows your interest but also gives you a chance to assess if the company is the right fit for you.