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- Tasks: Manage document flow and support exciting project operations in a dynamic environment.
- Company: Join a leading fit-out specialist with a focus on large-scale projects.
- Benefits: Gain valuable experience while working in a supportive office-based role.
- Why this job: Be part of innovative projects and enhance your skills in a fast-paced setting.
- Qualifications: Must have UK working rights and at least 6 months of admin experience.
- Other info: Perfect for organised, tech-savvy individuals looking to grow in the construction industry.
The predicted salary is between 30000 - 42000 £ per year.
SITE SECRETARY Join a leading fit-out specialist delivering large-scale projects! Our clients are seeking a Site Secretary with at least 12 months of office coordination and administration experience. This is a fully office-based role. What a fantastic chance to gain valuable experience with a major company while supporting exciting project operations! SITE SECRETARY ROLE: Controlling document flow, ensuring all revision-controlled documents are administered and distributed promptly via internal systems Auditing and monitoring revision-controlled documents, distributing them to the relevant project and design teams, including architects, structural engineers, and clients Sending drawings out for copy, ensuring all project team members are working from the latest copy of drawings Managing Requests for Information (RFI), logging them onto Project Plus Setting up and maintaining a project start-up filing system in line with company procedures Managing the production of an Operations and Maintenance (OM) manual for subcontractors, as well as managing approvals Assisting with the preparation of sites for audits, checking filing systems, and ensuring compliance with internal procedures Performing general secretarial duties, such as assisting with incoming and outgoing mail, arranging meetings, and answering incoming phone calls SITE SECRETARY ESSENTIALS: Existing UK working rights Preferably to have property or construction industry experience An excellent communicator, both verbal and written Highly organised with a proactive working style Able to work in high-pressure and fast-paced environments Tech-savvy, proficient with Microsoft 365, and able to pick up internal systems quickly Comfortable working 5 days on site (8:30 AM – 5:30 PM) Problem-solving and decision-making skills Proficient with Microsoft Excel and Word Good understanding of how information management fits into the construction process Knowledge and use of document control software Minimum of 6 months of document control or site admin experience High Attention to detail If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation
Site Secretary employer: Australasian Recruitment Company
Contact Detail:
Australasian Recruitment Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and property sectors. Let them know you're on the lookout for a Site Secretary role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Get your tech game on! Brush up on Microsoft 365 and any document control software you can find. Being tech-savvy is a must for this role, so show off your skills in interviews and make sure you're comfortable with the tools they'll expect you to use.
✨Tip Number 3
Prepare for those tricky interview questions! Think about how you've handled document control and high-pressure situations in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and impress the hiring team.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen. Plus, it shows you're serious about joining a leading fit-out specialist. So, get that CV polished and hit 'apply'!
We think you need these skills to ace Site Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Site Secretary role. Highlight your office coordination and administration experience, especially any relevant skills like document control and communication. We want to see how you fit into our exciting projects!
Showcase Your Skills: Don’t forget to showcase your tech-savviness! Mention your proficiency with Microsoft 365 and any document control software you've used. We love candidates who can hit the ground running with our internal systems.
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to see your key achievements and experiences. We appreciate a well-organised application just as much as you appreciate a tidy filing system!
Apply Through Our Website: Remember to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to check out more about us and what we do!
How to prepare for a job interview at Australasian Recruitment Company
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling as a Site Secretary. Understand the importance of revision-controlled documents and how they flow through the project. This will show your potential employer that you’re ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed document control or filing systems in previous roles. Being highly organised is key for this position, so demonstrate your proactive approach and attention to detail during the interview.
✨Brush Up on Tech Skills
Since the role requires proficiency in Microsoft 365 and document control software, make sure you're comfortable discussing your tech skills. You might even want to mention any specific software you've used in the past that relates to the construction industry.
✨Communicate Clearly
As an excellent communicator, practice articulating your thoughts clearly and concisely. Prepare to discuss how you’ve effectively communicated with various teams, such as architects and engineers, to ensure everyone is on the same page.
