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- Tasks: Support the Managing Director and Senior Leadership Team with diverse EA and team coordination duties.
- Company: Join a dynamic global executive search and talent advisory firm.
- Benefits: Competitive salary, career development opportunities, and a supportive team culture.
- Why this job: Make a real impact while growing your career in a professional environment.
- Qualifications: 2-5+ years in an EA or administrative role with strong organisational skills.
- Other info: Modern office fostering creativity and collaboration.
The predicted salary is between 27000 - 35000 ÂŁ per year.
Executive Assistant and Team Coordinator
Join a specialist global executive search and talent advisory firm! They are after a bright, organised, and proactive Executive Assistant & Team Coordinator to support the Managing Director and the Senior Leadership Team. The role combines EA responsibilities with broader team and office coordination duties, making it a varied and hands‑on position. This is an excellent opportunity for someone at a junior‑to‑mid level who is keen to develop their career within a professional, client‑facing environment.
Base pay range
ÂŁ27,000.00-ÂŁ35,000.00 (London, United Kingdom)
Responsibilities
- Managing complex diaries, scheduling meetings and coordinating logistics
- Planning travel and managing detailed itineraries
- Preparing, formatting and proofing client‑facing documents, reports and presentations
- Managing inboxes and communications, ensuring timely responses and prioritisation
- Acting as a professional first point of contact for clients and candidates, and supporting with org design
- Maintaining the CRM/database, arranging interviews and assisting with marketing initiatives
- Providing finance, admin and office support, ensuring smooth day‑to‑day business operations
Essential Qualifications
- 2–5+ years’ experience in an EA, PA or administrative role, ideally within professional services or executive search/recruitment
- Excellent organisational skills and strong attention to detail
- Confident communication with polished written and verbal skills in client‑facing settings
- Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook) and familiarity with CRM systems
- Ability to prioritise and multitask effectively in a fast‑paced environment
- Professional, discreet and reliable
- Proactive, resourceful and “can‑do” attitude
- Collaborative team player who builds strong relationships
- Eager to learn, grow and contribute within a dynamic, professional firm
Benefits
- Opportunity to work closely with the Managing Director and CEO in a growing boutique organisation
- Contributing ideas, driving initiatives, and seeing tangible results beyond day‑to‑day BAU tasks
- Exposure to executive support and team coordination within a market‑leading search firm
- High‑performing culture that values initiative, professionalism, and growth
- Competitive salary and benefits package with genuine opportunities for career development
- Supportive, social team that values open communication and shared achievement
- Modern high‑end office fostering creativity, connection, and a positive working atmosphere
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
If you feel that you fit the above criteria, please apply today by submitting your CV to us. Only successful applicants will be contacted. Refer to our website for information on how we process personal information.
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Executive Assistant and Team Coordinator employer: Australasian Recruitment Company
Contact Detail:
Australasian Recruitment Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant and Team Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as an EA and Team Coordinator. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an EA, you'll be the first point of contact for clients. Role-play common scenarios with a friend to boost your confidence and ensure you come across as polished and professional.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant and Team Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant and Team Coordinator role. Highlight your organisational skills and any relevant experience in managing diaries or client communications.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and enthusiasm for the role. Explain why you’re keen to join our team and how your proactive attitude aligns with our company culture.
Showcase Your Attention to Detail: In your application, pay close attention to formatting and proofing. A polished application demonstrates your strong attention to detail, which is crucial for this position.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Australasian Recruitment Company
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Team Coordinator. Familiarise yourself with managing complex diaries, scheduling meetings, and preparing client-facing documents. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. Highlight your attention to detail and ability to prioritise effectively, as these are crucial for the position.
✨Demonstrate Your Communication Prowess
Since this role involves client-facing interactions, practice articulating your thoughts clearly and professionally. Prepare to discuss how you've handled communications in previous roles, ensuring timely responses and maintaining professionalism at all times.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the company and the role. Inquire about the team dynamics, opportunities for growth, or how success is measured in the position. This not only demonstrates your enthusiasm but also helps you gauge if the company is the right fit for you.
