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- Tasks: Provide high-level admin support in a fast-paced, client-focused environment.
- Company: Join a leading firm in the Global Markets Division.
- Benefits: Gain valuable experience and develop your skills in a dynamic setting.
- Why this job: Be part of a vibrant team and make a real impact every day.
- Qualifications: 2-3 years of assistant experience, strong Microsoft Office skills.
- Other info: Opportunity for growth and learning in a supportive environment.
The predicted salary is between 28800 - 43200 £ per year.
Our clients' Global Markets Division is seeking a Team Assistant to provide high‑level administrative support in a high‑pressure, client‑focused and exceptionally fast‑paced environment. This role requires proactive, motivated and organised individuals with strong teamwork skills and the ability to manage competing priorities. The division recruits highly competent, energetic assistants able to hit the ground running with a strong work ethic.
TEAM ASSISTANT ROLE
- Managing extensive calendars for large teams, including MD and Partner‑level
- Coordinating and scheduling meetings, conference calls, Zooms and video conferences
- Handling a high volume of phone calls and emails, relaying information in a timely manner
- Coordinating room bookings for internal and external meetings across multiple locations
- Coordinating international and domestic travel arrangements, including visas, flights, accommodation and car bookings
- Implementing divisional policies and providing guidance to team members
- Processing and preparing expenses in a timely manner
- Taking on ad hoc tasks while maintaining workflow
- Supporting teams with day‑to‑day issues, needs and queries
- Providing phone and holiday coverage for colleagues as required
TEAM ASSISTANT ESSENTIALS
- Having 2–3 years experience as an assistant, ideally within financial services
- Using Microsoft Word, Excel and Outlook to a strong standard
- Prioritising a variety of competing and time‑sensitive tasks
- Demonstrating dependability and high attention to detail while multitasking effectively
- Communicating consistently and professionally in person, on the phone and by email to senior executives
- Collaborating as a strong team player and performing well under pressure in a changing environment
- Adapting flexibly to support across multiple teams
- Being resourceful and using own initiative in solving issues
- Maintaining a proactive approach to diary and workload management
- Exercising discretion when handling confidential business matters
- Demonstrating a positive and approachable demeanour with a can‑do attitude
If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted.
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Team Assistant in City of London employer: Australasian Recruitment Company
Contact Detail:
Australasian Recruitment Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Team Assistant role. You never know who might have the inside scoop on an opening or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the team you'll be supporting. Think about how your skills align with their needs, especially in managing calendars and coordinating meetings. Show them you’re ready to hit the ground running!
✨Tip Number 3
Practice your communication skills! Whether it’s over the phone or in person, being clear and professional is key. Role-play common interview questions with a friend to boost your confidence and ensure you come across as the dependable team player they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect directly with us.
We think you need these skills to ace Team Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Team Assistant role. Highlight your administrative support experience, especially in high-pressure environments, to show us you can hit the ground running.
Showcase Your Skills: Use specific examples to demonstrate your proficiency with Microsoft Word, Excel, and Outlook. We want to see how you've used these tools to manage calendars, coordinate meetings, and handle communications effectively.
Be Proactive in Your Cover Letter: In your cover letter, express your enthusiasm for the role and how your proactive approach aligns with our needs. Let us know how you’ve successfully managed competing priorities in the past!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Australasian Recruitment Company
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Team Assistant role and its responsibilities. Familiarise yourself with managing calendars, coordinating meetings, and handling travel arrangements. This will help you answer questions confidently and demonstrate your knowledge of what the job entails.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed competing priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your ability to stay organised and efficient, especially in high-pressure situations.
✨Demonstrate Teamwork and Communication
Since this role requires strong teamwork skills, be ready to share experiences where you collaborated effectively with others. Emphasise your communication style and how you maintain professionalism when interacting with senior executives and team members alike.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges a Team Assistant might face, such as last-minute changes to schedules or urgent requests from executives. Prepare thoughtful responses that showcase your resourcefulness and proactive approach.
