At a Glance
- Tasks: Support a dynamic Data Engineering team with essential administrative tasks.
- Company: Join a global financial services organisation with a focus on innovation.
- Benefits: Gain valuable experience in a fast-paced environment with growth opportunities.
- Other info: Embrace a diverse workplace committed to equal opportunities.
- Why this job: Be part of a critical function that ensures data quality and governance.
- Qualifications: 2-3 years in financial services, strong communication, and analytical skills required.
The predicted salary is between 24000 - 28000 £ per year.
We are recruiting on behalf of a global financial services organisation for an Admin Assistant to support its Data Engineering function. This role involves managing a range of central operational and administrative activities, ensuring the smooth running of a highly technical and fast-paced team. The Data Engineering team is responsible for delivering secure, scalable, and high-quality data across the organisation, including building and maintaining central data platforms and supporting data governance. You will work closely with internal teams to support coordination, organisation, and efficient day-to-day operations within this critical function.
ADMIN ASSISTANT ROLE
- Managing onboarding and off‑boarding of employees and contingent workers using WAND
- Raising RM and contingent worker requests
- Initiating transfers and completing follow‑ups for inter‑ and intra‑department moves
- Maintaining and cleansing the RMS tree through weekly data issue clean‑ups
- Managing Cyborg access and administration
- Supporting hiring efforts by coordinating FTE and contingent worker onboarding requirements, including background check follow‑ups
- Monitoring programme and project hygiene to ensure data accuracy and compliance
- Overseeing quarterly Business Continuity Plan certification processes
ADMIN ASSISTANT ESSENTIALS
- Bringing two to three years of experience within the financial services industry, preferably in an analytical role
- Demonstrating strong stakeholder and relationship management skills
- Communicating effectively with strong listening, written, and verbal skills
- Maintaining exceptional attention to detail across all work
- Managing multiple time‑sensitive projects while maintaining a high quality of delivery
- Applying critical and analytical thinking with sound judgement and a thoughtful approach to decision‑making
- Demonstrating advanced capability in Microsoft Office products, particularly Excel and PowerPoint, for business use
- Working in a results‑oriented and proactive manner
- Solving problems effectively through strong analytical and reasoning skills
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Administrative Assistant in Birmingham employer: Australasian Recruitment Company
Join a leading global financial services organisation that values innovation and teamwork, offering a dynamic work environment for an Administrative Assistant in the Data Engineering function. With a strong commitment to employee growth and development, you will benefit from comprehensive training opportunities and a supportive culture that encourages collaboration and excellence. Located in a vibrant city, this role provides a unique chance to contribute to critical data initiatives while enjoying a diverse and inclusive workplace.
Contact Details:
Australasian Recruitment Company Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services industry and let them know you're on the hunt for an Admin Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its Data Engineering function. Understand their projects and challenges, so you can show off your analytical skills and how you can contribute to their success during the chat.
✨Tip Number 3
Practice your communication skills! Since this role requires strong stakeholder management, consider doing mock interviews with friends or family to refine your listening and verbal skills. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and get noticed. Plus, it shows you're serious about joining our team and ready to support the Data Engineering function.
We think you need these skills to ace Administrative Assistant in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Admin Assistant role. Highlight your experience in the financial services industry and any relevant skills that match the job description. We want to see how you can bring value to our Data Engineering team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your strong stakeholder management skills and attention to detail, which are crucial for this position.
Showcase Your Tech Skills:Since this role involves a lot of data management, make sure to highlight your advanced skills in Microsoft Office, especially Excel and PowerPoint. We love seeing examples of how you've used these tools effectively in past roles!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Australasian Recruitment Company
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with the specific tasks mentioned in the job description, like managing onboarding processes and supporting data governance. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since this role requires strong communication abilities, prepare examples of how you've effectively communicated with stakeholders in previous positions. Think about times when you had to coordinate with different teams or manage multiple projects. Practising these examples will help you articulate your experience clearly during the interview.
✨Highlight Your Attention to Detail
Attention to detail is crucial for an Admin Assistant, especially in a fast-paced environment. Be ready to discuss specific instances where your attention to detail made a difference in your work. Whether it was ensuring data accuracy or managing project hygiene, having concrete examples will reinforce your suitability for the role.
✨Demonstrate Your Problem-Solving Skills
Prepare to discuss how you've tackled challenges in previous roles. The interviewers will be looking for your analytical thinking and sound judgement. Think of situations where you identified a problem, analysed the situation, and implemented a solution. This will showcase your proactive approach and ability to handle time-sensitive projects effectively.
