At a Glance
- Tasks: Support a dynamic Data Engineering team with essential administrative tasks and coordination.
- Company: Join a global financial services organisation with a focus on innovation.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Enjoy a supportive workplace that values diversity and equal opportunities.
- Why this job: Be part of a fast-paced environment where your contributions make a real difference.
- Qualifications: 2-3 years in financial services, strong communication, and analytical skills required.
The predicted salary is between 24000 - 28000 € per year.
We are recruiting on behalf of a global financial services organisation for an Admin Assistant to support its Data Engineering function. This role involves managing a range of central operational and administrative activities, ensuring the smooth running of a highly technical and fast‑paced team. The Data Engineering team is responsible for delivering secure, scalable, and high‑quality data across the organisation, including building and maintaining central data platforms and supporting data governance. You will work closely with internal teams to support coordination, organisation, and efficient day‑to‑day operations within this critical function.
ADMIN ASSISTANT ROLE:
- Managing onboarding and off‑boarding of employees and contingent workers using WAND
- Raising RM and contingent worker requests
- Initiating transfers and completing follow‑ups for inter‑ and intra‑department moves
- Maintaining and cleansing the RMS tree through weekly data issue clean‑ups
- Managing Cyborg access and administration
- Supporting hiring efforts by coordinating FTE and contingent worker onboarding requirements, including background check follow‑ups
- Monitoring programme and project hygiene to ensure data accuracy and compliance
- Validating Artemis time booking entries
- Overseeing quarterly Business Continuity Plan certification processes
ADMIN ASSISTANT ESSENTIALS:
- Bringing two to three years of experience within the financial services industry, preferably in an analytical role
- Demonstrating strong stakeholder and relationship management skills
- Communicating effectively with strong listening, written, and verbal skills
- Maintaining exceptional attention to detail across all work
- Managing multiple time‑sensitive projects while maintaining a high quality of delivery
- Applying critical and analytical thinking with sound judgement and a thoughtful approach to decision‑making
- Demonstrating advanced capability in Microsoft Office products, particularly Excel and PowerPoint, for business use
- Working in a results‑oriented and proactive manner
- Solve problems effectively through strong analytical and reasoning skills
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Administrative Assistant in Birmingham employer: Australasian Recruitment Company Limited
Join a leading global financial services organisation that values innovation and teamwork, offering a dynamic work environment for an Administrative Assistant in the Data Engineering function. With a strong commitment to employee growth and development, you will benefit from comprehensive training opportunities and a supportive culture that encourages collaboration and excellence. Located in a vibrant area, this role not only provides meaningful work but also the chance to be part of a forward-thinking team dedicated to delivering high-quality data solutions.
Contact Detail:
Australasian Recruitment Company Limited Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the financial services industry, especially those in admin roles. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a networking event or an interview, be ready to discuss how your experience aligns with their needs. Use examples from your past roles to highlight your attention to detail and problem-solving abilities.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After interviews or networking events, drop a quick thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly can sometimes give you a leg up in the hiring process. So, don’t wait – get your application in!
We think you need these skills to ace Administrative Assistant in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Admin Assistant role. Highlight your experience in managing operational activities and any relevant skills that match the job description. We want to see how you can support our Data Engineering team!
Showcase Your Skills:Don’t forget to showcase your strong stakeholder management and communication skills. Use examples from your past roles to demonstrate how you've effectively managed relationships and communicated with teams.
Attention to Detail is Key:Since this role requires exceptional attention to detail, make sure your application is free of typos and errors. We appreciate candidates who take the time to ensure their work is polished and professional.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on the right track to join our team!
How to prepare for a job interview at Australasian Recruitment Company Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Admin Assistant role. Familiarise yourself with the specific tasks mentioned in the job description, like managing onboarding processes and supporting data governance. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Experience
With two to three years of experience in the financial services industry, be ready to discuss specific examples from your past roles. Highlight your stakeholder management skills and any relevant projects where you maintained data accuracy or managed multiple time-sensitive tasks. This will illustrate your capability and fit for the role.
✨Brush Up on Your Tech Skills
Since the role requires advanced skills in Microsoft Office, particularly Excel and PowerPoint, take some time to refresh your knowledge. Be prepared to discuss how you've used these tools in previous jobs, especially in relation to data management and reporting. You might even want to bring a portfolio of your work to showcase your abilities.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask your interviewers. Inquire about the team dynamics, the challenges they face in data engineering, or how success is measured in this role. This not only shows your interest but also helps you gauge if the company culture aligns with your values.
