At a Glance
- Tasks: Support a dynamic Data Engineering team with essential administrative tasks and coordination.
- Company: Join a global financial services organisation known for its innovative approach.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for growth.
- Other info: Embrace a diverse workplace committed to equal opportunities.
- Why this job: Be part of a critical function that ensures data quality and governance.
- Qualifications: 2-3 years in financial services, strong communication, and analytical skills required.
The predicted salary is between 24000 - 28000 € per year.
We are recruiting on behalf of a global financial services organisation for an Admin Assistant to support its Data Engineering function. This role involves managing a range of central operational and administrative activities, ensuring the smooth running of a highly technical and fast‑paced team. The Data Engineering team is responsible for delivering secure, scalable, and high‑quality data across the organisation, including building and maintaining central data platforms and supporting data governance. You will work closely with internal teams to support coordination, organisation, and efficient day‑to‑day operations within this critical function.
ADMIN ASSISTANT ROLE:
- Managing onboarding and off‑boarding of employees and contingent workers using WAND
- Raising RM and contingent worker requests
- Initiating transfers and completing follow‑ups for inter‑ and intra‑department moves
- Maintaining and cleansing the RMS tree through weekly data issue clean‑ups
- Managing Cyborg access and administration
- Supporting hiring efforts by coordinating FTE and contingent worker onboarding requirements, including background check follow‑ups
- Monitoring programme and project hygiene to ensure data accuracy and compliance
- Validating Artemis time booking entries
- Overseeing quarterly Business Continuity Plan certification processes
ADMIN ASSISTANT ESSENTIALS:
- Bringing two to three years of experience within the financial services industry, preferably in an analytical role
- Demonstrating strong stakeholder and relationship management skills
- Communicating effectively with strong listening, written, and verbal skills
- Maintaining exceptional attention to detail across all work
- Managing multiple time‑sensitive projects while maintaining a high quality of delivery
- Applying critical and analytical thinking with sound judgement and a thoughtful approach to decision‑making
- Demonstrating advanced capability in Microsoft Office products, particularly Excel and PowerPoint, for business use
- Working in a results‑oriented and proactive manner
- Solving problems effectively through strong analytical and reasoning skills
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Administrative Assistant employer: Australasian Recruitment Company Limited
Join a leading global financial services organisation that values innovation and teamwork, offering a dynamic work environment for an Administrative Assistant in the Data Engineering function. With a strong commitment to employee growth and development, you will benefit from comprehensive training opportunities and a supportive culture that encourages collaboration and excellence. Located in a vibrant area, this role provides a unique chance to contribute to high-impact projects while enjoying a diverse and inclusive workplace.
Contact Detail:
Australasian Recruitment Company Limited Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services industry and let them know you're on the lookout for an Admin Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its Data Engineering function. Understand their projects and challenges, so you can show off your analytical skills and how you can contribute to their success during the chat.
✨Tip Number 3
Don’t forget to showcase your attention to detail! Bring examples of how you've managed multiple time-sensitive projects in the past. This will help demonstrate that you can handle the fast-paced environment of the role.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application and get noticed. Plus, it shows you're serious about joining our team and ready to support the Data Engineering function.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Admin Assistant role. Highlight your experience in managing operational activities and any relevant skills that match the job description. We want to see how you can support our Data Engineering team!
Showcase Your Skills:Don’t forget to showcase your strong stakeholder management and communication skills. Use examples from your past roles to demonstrate how you've effectively managed relationships and communicated with teams.
Attention to Detail is Key:Since this role requires exceptional attention to detail, make sure your application is free of typos and errors. We appreciate a polished application that reflects your ability to maintain high standards in your work.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you're proactive!
How to prepare for a job interview at Australasian Recruitment Company Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Admin Assistant role. Familiarise yourself with the specific tasks mentioned in the job description, like managing onboarding processes and maintaining data accuracy. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since this role involves a lot of coordination and relationship management, be prepared to discuss examples of how you've effectively communicated in previous roles. Think of situations where you had to listen carefully, write clearly, or present information succinctly. This will highlight your strong verbal and written skills.
✨Demonstrate Attention to Detail
Given the emphasis on maintaining exceptional attention to detail, come prepared with examples of how you've successfully managed multiple time-sensitive projects without compromising quality. You could mention specific tools or methods you use to ensure accuracy, especially when dealing with data management tasks.
✨Be Ready for Problem-Solving Scenarios
Expect to be asked about how you approach problem-solving, particularly in an analytical context. Prepare a couple of examples where you used critical thinking to resolve issues or improve processes. This will showcase your analytical skills and sound judgement, which are crucial for the role.
