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- Tasks: Coordinate and craft compelling bid submissions for exciting design projects.
- Company: Globally recognised workplace design studio with a collaborative culture.
- Benefits: Hybrid working, 25 days leave, health care, and pension scheme.
- Why this job: Shape narratives and work with creative teams in a design-led environment.
- Qualifications: Experience in design or construction, strong writing skills, and Adobe InDesign proficiency.
- Other info: Opportunity for long-term development and ownership of bids.
The predicted salary is between 36000 - 60000 £ per year.
This role sits within a globally recognised workplace design studio known for creating environments that bring out the best in people. With studios across Europe, the Middle East and beyond, the business combines international scale with a genuinely collaborative, studio-led culture. The European team works closely across London, Amsterdam and Paris, supported by specialists in marketing, bids, brand experience and visualisation.
This position supports the European bid function, working closely with senior members of the business and subject matter experts across multiple international studios. The focus is on producing high-quality, well-crafted bid submissions that reflect a strong design ethos and clear storytelling. The role offers exposure to a wide range of projects and the chance to take increasing ownership of live submissions over time.
What you’ll be involved in:
- Coordinating responses to RFIs, PQQs and RFPs alongside senior bid team members
- Compiling tender documents using a mix of new content and established case studies
- Editing, refining and quality-checking written submissions to a high standard
- Managing deadlines across multiple live bids
- Maintaining and improving the bid library, templates and master files
- Liaising with designers on visual consistency and senior stakeholders on content
- Progressing to lead bids independently as confidence and experience grows
About you:
- Experience within a design & build, architecture or construction environment
- Confident using Adobe InDesign for document production
- Comfortable with Microsoft Office
- Familiarity with tender platforms such as SAP Ariba, or keen to learn
- Strong written English with a clear, professional tone
- An interest in design, architecture and the built environment
- Collaborative, approachable and comfortable working across teams
- Proactive and able to manage your own workload
What’s on offer:
- Hybrid working
- 25 days annual leave
- Private health and dental care
- Enhanced parental leave
- Cycle to work scheme
- Workplace pension
This role suits someone who enjoys shaping compelling narratives, working closely with creative teams, and wants long-term development within a design-led studio.
Bid Coordinator employer: Austin Recruitment LTD
Contact Detail:
Austin Recruitment LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the design and architecture industry, especially those who work at the studios you're interested in. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your best work, especially any bid submissions or design projects you've been involved in. Make sure it’s visually appealing and easy to navigate – remember, first impressions count!
✨Tip Number 3
Prepare for interviews by researching the company culture and recent projects. Be ready to discuss how your experience aligns with their design ethos and storytelling approach. We want to see your passion for the built environment shine through!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Show Your Passion for Design: When you're writing your application, let your love for design and architecture shine through. We want to see how your interests align with our studio's ethos, so share any relevant experiences or projects that showcase your enthusiasm!
Tailor Your Submission: Make sure to customise your application for the Bid Coordinator role. Highlight your experience in producing high-quality bid submissions and your familiarity with tools like Adobe InDesign. This shows us you’re serious about the position and understand what we’re looking for.
Keep It Clear and Professional: Your written English should be top-notch! We appreciate a clear, professional tone in applications. Take the time to edit and refine your submission, ensuring it reflects the high standards we uphold in our bids.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our studio and culture!
How to prepare for a job interview at Austin Recruitment LTD
✨Know Your Design Ethos
Before the interview, dive deep into the company's design philosophy. Familiarise yourself with their past projects and how they reflect a strong design ethos. This will help you articulate your understanding of their work and show that you're genuinely interested in contributing to their vision.
✨Master the Bid Process
Brush up on the bid submission process, especially RFIs, PQQs, and RFPs. Be ready to discuss your experience or knowledge in coordinating these documents. If you have examples of past submissions, bring them along to showcase your skills in crafting compelling narratives.
✨Showcase Your Collaboration Skills
Since this role involves working closely with various teams, prepare to share examples of how you've successfully collaborated in the past. Highlight your ability to liaise with designers and senior stakeholders, as well as how you manage deadlines across multiple projects.
✨Get Comfortable with Tools
Make sure you're familiar with Adobe InDesign and Microsoft Office, as these are crucial for the role. If you haven't used tender platforms like SAP Ariba, express your eagerness to learn. Showing a proactive attitude towards mastering these tools can set you apart from other candidates.
