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- Tasks: Support senior leaders with calendars, reports, and meetings in a dynamic environment.
- Company: Join a leading organisation making an impact in the South East region.
- Benefits: Enjoy a professional growth opportunity with potential for remote work and corporate perks.
- Why this job: Be a key player in strategic initiatives while developing your skills in a fast-paced setting.
- Qualifications: Experience as an EA or in admin roles, strong communication skills, and Microsoft Office proficiency required.
- Other info: Ideal for those based near London or the South East corridor, with a willingness to travel.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised and professional Executive Assistant to provide strategic and high-level administrative support to senior leadership in the South East region. This is a key role that demands strong judgment, discretion, and the ability to handle complex responsibilities in a fast-paced environment. The successful candidate will be a trusted partner, supporting both day-to-day operations and long-term initiatives.
Key Responsibilities
- Manage complex calendars, travel, and meeting schedules for senior leaders
- Prepare high-quality reports, briefings, and presentations
- Coordinate and attend leadership meetings, including agendas, logistics, and follow-ups
- Liaise with internal teams with professionalism and tact
- Monitor and track regional priorities, actions, and key project timelines
- Organise regional leadership events, site visits, and external engagements
- Maintain effective systems for document, expense, and information management
Requirements
- Extensive experience in a senior-level EA or administrative role
- Strong communication, interpersonal, and organisational skills
- Proficiency in Microsoft Office
- Ability to manage multiple priorities with discretion and integrity
- Experience working in a large, fast-paced organisation or regional structure
- Based within easy reach of London or the South East corridor
- Willingness to attend in-person meetings or events across the region when required
Executive Secretary Executive Secretary employer: AUSTIN MATLEY
Contact Detail:
AUSTIN MATLEY Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Secretary Executive Secretary
✨Tip Number 1
Familiarise yourself with the key players in the South East region. Research the senior leaders you’ll be supporting and understand their priorities and working styles. This knowledge will help you tailor your approach and demonstrate your commitment to the role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar or schedule for a hypothetical executive. This will not only highlight your ability to manage complex schedules but also give you a chance to demonstrate your understanding of prioritising tasks effectively.
✨Tip Number 3
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the expectations and challenges of the position, which can help you prepare better for interviews and discussions.
✨Tip Number 4
Be ready to discuss specific examples of how you've handled high-pressure situations in the past. Prepare anecdotes that showcase your discretion, judgement, and ability to manage multiple priorities, as these are crucial for the role.
We think you need these skills to ace Executive Secretary Executive Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in senior-level administrative roles. Emphasise your organisational skills, proficiency in Microsoft Office, and any relevant experience managing complex calendars or preparing reports.
Craft a Compelling Cover Letter: Write a cover letter that showcases your ability to handle high-level administrative tasks. Mention specific examples of how you've supported senior leaders in the past and your approach to managing multiple priorities with discretion.
Highlight Relevant Experience: In your application, focus on your experience in fast-paced environments. Detail your previous roles where you coordinated meetings, managed travel, or organised events, as these are key responsibilities for the Executive Secretary position.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. A polished application reflects your attention to detail, which is crucial for an Executive Secretary role. Ensure all documents are formatted consistently and professionally.
How to prepare for a job interview at AUSTIN MATLEY
✨Showcase Your Organisational Skills
As an Executive Secretary, you'll need to demonstrate your ability to manage complex calendars and schedules. Be prepared to discuss specific examples from your past roles where you successfully organised meetings or events, highlighting your attention to detail and time management skills.
✨Prepare for High-Level Communication
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might be asked to present a brief report or summary during the interview, so consider preparing a short presentation on a relevant topic to showcase your proficiency.
✨Demonstrate Discretion and Professionalism
This position requires a high level of discretion and professionalism. Be ready to discuss situations where you've had to handle sensitive information or navigate complex interpersonal dynamics. Highlight your judgement and how you maintain confidentiality in your work.
✨Familiarise Yourself with the Company’s Culture
Understanding the company’s values and culture is crucial. Research their recent projects, leadership style, and any regional initiatives. This knowledge will help you tailor your responses and show that you're genuinely interested in becoming a part of their team.
