Executive Assistant

Role Overview

We are seeking a highly organised and professional Executive Assistant to provide strategic and high-level administrative support to senior leadership in the Northern Ireland & Scotland region. This is a key role that demands strong judgment, discretion, and the ability to handle complex responsibilities in a fast-paced environment. The successful candidate will be a trusted partner, supporting both day-to-day operations and long-term initiatives.

Key Responsibilities

• Manage complex calendars, travel, and meeting schedules for senior leaders
• Prepare high-quality reports, briefings, and presentations
• Coordinate and attend leadership meetings, including agendas, logistics, and follow-ups
• Liaise with internal teams with professionalism and tact
• Monitor and track regional priorities, actions, and key project timelines
• Organise regional leadership events, site visits, and external engagements
• Maintain effective systems for document, expense, and information management

Requirements

• Extensive experience in a senior-level EA or administrative role
• Strong communication, interpersonal, and organisational skills
• Proficiency in Microsoft Office
• Ability to manage multiple priorities with discretion and integrity
• Experience working in a large, fast-paced organisation or regional structure
• Based in Northern Ireland or Scotland with flexibility for occasional travel
• Willingness to attend in-person meetings or events across the region when required