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- Tasks: Support senior leaders with calendars, reports, and meetings in a dynamic environment.
- Company: Join a leading organisation making an impact in the South East region.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be a key player in strategic initiatives while developing your skills in a fast-paced setting.
- Qualifications: Experience as an EA or in a senior admin role is essential; strong communication skills required.
- Other info: Must be based near London and willing to attend regional events.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised and professional Executive Assistant to provide strategic and high-level administrative support to senior leadership in the South East region. This is a key role that demands strong judgment, discretion, and the ability to handle complex responsibilities in a fast-paced environment. The successful candidate will be a trusted partner, supporting both day-to-day operations and long-term initiatives.
Key Responsibilities
- Manage complex calendars, travel, and meeting schedules for senior leaders
- Prepare high-quality reports, briefings, and presentations
- Coordinate and attend leadership meetings, including agendas, logistics, and follow-ups
- Liaise with internal teams with professionalism and tact
- Monitor and track regional priorities, actions, and key project timelines
- Organise regional leadership events, site visits, and external engagements
- Maintain effective systems for document, expense, and information management
Requirements
- Extensive experience in a senior-level EA or administrative role
- Strong communication, interpersonal, and organisational skills
- Proficiency in Microsoft Office
- Ability to manage multiple priorities with discretion and integrity
- Experience working in a large, fast-paced organisation or regional structure
- Based within easy reach of London or the South East corridor
- Willingness to attend in-person meetings or events across the region when required
Executive Administrator / Assistant employer: AUSTIN MATLEY
Contact Detail:
AUSTIN MATLEY Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrator / Assistant
✨Tip Number 1
Familiarise yourself with the key players in the South East region. Research the senior leaders you’ll be supporting and understand their priorities and challenges. This knowledge will help you tailor your approach and demonstrate your commitment to their success.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar or travel itinerary for a hypothetical executive. This will not only highlight your ability to manage complex schedules but also give you a chance to demonstrate your attention to detail during the interview process.
✨Tip Number 3
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the expectations and nuances of the position, which can help you prepare better for interviews and discussions.
✨Tip Number 4
Be ready to discuss specific examples of how you've handled high-pressure situations in the past. Prepare anecdotes that showcase your discretion, judgement, and ability to juggle multiple priorities effectively, as these are crucial for this role.
We think you need these skills to ace Executive Administrator / Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your extensive experience in senior-level EA or administrative roles. Emphasise your organisational skills and proficiency in Microsoft Office, as these are crucial for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your strong communication and interpersonal skills. Mention specific examples of how you've managed complex calendars and coordinated meetings in previous roles to demonstrate your suitability.
Highlight Relevant Experience: In your application, focus on your experience working in large, fast-paced organisations. Provide examples of how you've handled multiple priorities with discretion and integrity, as this is essential for the role.
Proofread Your Application: Before submitting, carefully proofread your application for any errors or typos. A polished application reflects your attention to detail, which is vital for an Executive Assistant role.
How to prepare for a job interview at AUSTIN MATLEY
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings or events in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Discretion and Professionalism
This role requires a high level of trust and discretion. During the interview, share experiences where you had to handle sensitive information or situations with tact. This will show that you understand the importance of confidentiality in supporting senior leadership.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in a fast-paced environment. Think of scenarios where you had to juggle multiple priorities or resolve conflicts, and be ready to explain your thought process and the outcomes.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is essential for this role. Brush up on your skills, especially in creating reports and presentations. You might be asked about your experience with specific tools, so be ready to discuss how you've used them effectively in previous roles.
