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For Companies At a Glance
- Tasks: Manage document control processes and support project teams with training and system procedures.
- Company: Aureos is a growing company in the energy market, focusing on infrastructure solutions and high voltage engineering.
- Benefits: Enjoy remote work flexibility, health cover, 25 days holiday plus bank holidays, and equal opportunities.
- Why this job: Join a dynamic team, enhance your skills, and contribute to impactful projects in a supportive environment.
- Qualifications: Experience as a Document Controller and familiarity with document control software are essential.
- Other info: This role allows for occasional travel to local Aureos offices across the UK.
The predicted salary is between 28800 - 43200 £ per year.
Aureos are recruiting a Document Controller to support with our projects in Bathgate. The role is open to candidates from all over the UK as the position will be working from home with occasional travel to an Aureos office in their area. Aureos has a growing capability in the energy market, including major infrastructure solutions and high voltage engineering.
Duties/Responsibilities
- Liaise with project teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met.
- Identify the contractual requirements in relation to document control.
- Work to continuously improve and enhance procedures and systems utilised for document control.
- Provide appropriate input to the development, documentation and ongoing maintenance of the Information Management Plan to meet relevant requirements (i.e. ISO 9001).
- Provide feedback such that the Design Manager is fully aware of all documentation issues.
- Manage systems (SharePoint, Autodesk BIM 360 Field, BIM 360 Docs) such that all documentation is stored efficiently and can be accessed at all times.
- Collect and register all technical documents such as drawings and blueprints in the Aureos system.
- Review and update documents for maintenance and quality control.
- Keep other personnel updated on new document versions and how to obtain access.
- Provide document support to ensure information is issued and maintained in an efficient and accessible controlled manner.
- Issue document numbers to relevant parties in accordance with the project requirements.
- Quality check incoming documents (e.g. from designers) in line with the document control procedure.
- Ensure documentation contains the appropriate metadata for tractability retrieval and audit purposes.
- Support the review / approval process, including the collation, distribution and close-out of comments.
- Support implementation of other relevant procedures (i.e. TQ/RFI Database).
Skills and Experience
- Experience working as a Document Controller and within a similar industry.
- Be used to working with Document Control software.
- Have great organisational skills.
- Ability to manage multiple projects.
Benefits
- Health Cover
- Subsistence
- Holiday 25 days + Bank Holidays
Equal opportunities
Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Document Controller employer: Aureos
Contact Detail:
Aureos Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific document control software mentioned in the job description, such as SharePoint and Autodesk BIM 360. Having hands-on experience or even completing online tutorials can give you a significant edge during discussions.
✨Tip Number 2
Understand the key principles of ISO 9001 and how they relate to document control. Being able to discuss these standards confidently will demonstrate your commitment to quality management and your ability to contribute to the Information Management Plan.
✨Tip Number 3
Prepare to showcase your organisational skills by thinking of examples where you've successfully managed multiple projects or documents simultaneously. This will help you illustrate your capability to handle the demands of the role effectively.
✨Tip Number 4
Network with professionals in the energy sector or document control field. Engaging with industry groups on platforms like LinkedIn can provide insights into the role and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the specific responsibilities and skills required for the Document Controller position. Tailor your application to highlight relevant experience and skills that match these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise your previous experience as a Document Controller or in a similar role. Provide specific examples of how you've managed document control systems and improved procedures in past positions.
Showcase Organisational Skills: Since the role requires great organisational skills, include examples in your application that demonstrate your ability to manage multiple projects and maintain efficient documentation processes.
Tailor Your Cover Letter: Write a personalised cover letter that addresses Aureos directly. Mention why you are interested in working with them, particularly in the energy market, and how your skills can contribute to their projects.
How to prepare for a job interview at Aureos
✨Understand Document Control Systems
Familiarise yourself with the specific document control software mentioned in the job description, such as SharePoint and Autodesk BIM 360. Be prepared to discuss your experience with these tools and how you've used them to manage documentation effectively.
✨Showcase Organisational Skills
Highlight your organisational skills during the interview. Provide examples of how you've managed multiple projects simultaneously and ensured that all documentation was up-to-date and accessible. This will demonstrate your ability to handle the responsibilities of the role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities in document control situations. Think about past experiences where you identified issues or improved processes, and be ready to share those stories.
✨Emphasise Continuous Improvement
Discuss your approach to continuous improvement in document control processes. Be prepared to suggest ideas on how you could enhance existing systems and procedures at Aureos, showing that you're proactive and forward-thinking.
