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- Tasks: Coordinate bid submissions and manage tender portals for our Rail business.
- Company: Join a dynamic team at Aureos, committed to equal opportunities and professional growth.
- Benefits: Enjoy a competitive salary, career advancement, and a supportive work environment.
- Why this job: Be part of impactful projects while developing your skills in a fast-paced setting.
- Qualifications: GCSE English & Maths; experience with tender portals and strong organisational skills required.
- Other info: Ideal for those looking to kickstart their career in infrastructure or construction.
The predicted salary is between 28800 - 43200 £ per year.
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We are seeking a proactive, highly organise and detail-driven Bid Coordinator to support predominantly our Rail business in the South. The successful candidate will play a key role in coordinating bid submissions, managing tender portals, and ensuring all documentation is professionally formatted and compliant with client requirements.
Bid Coordination
- Coordinate the end-to-end bid process, from opportunity identification to submission.
- Liaise with internal stakeholders (technical, operational, commercial, legal, etc) to gather required input.
- Develop, maintain, and update Bid Plan, trackers, and status reports.
- Organise internal meetings including bid kick-off meetings, workshops, and reviews.
Portal Management
- Monitor and manage tender portals.
- Download and distribute tender documents to relevant stakeholders.
- Upload final submissions and ensure all portal requirements are met.
- Track clarifications, deadlines, and updates, disseminating to information to relevant stakeholders.
- Format bid documents to ensure high-quality submissions.
- Proofread and edit content for grammar, clarity, and compliance with client instructions.
- Create and maintain templates, CVs, case studies, and other reusable content.
- Ensure all submissions meet the specified formatting, word count, and structural guidelines.
- Maintain and implement version control procedures for all bid documentation.
- Manage and update bid libraries, including case studies, CVs, and templates.
Qualifications and Training
Knowledge
- Experience with tender portals and document management systems.
- Skills and abilities
- Strong organisational and time management skills to manage multiple tasks and meet tight deadlines
- Excellent attention to detail and ability to work under pressure
- Effective communication skills with the ability to liaise with multiple stakeholders.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and desirable to have experience in Adobe (Acrobat and InDesign).
- Experience in a bid coordination role, ideally within the infrastructure or construction sector.
- Familiarity with public and private sector procurement processes.
What We Offer
- Competitive salary and benefits package.
- Opportunities for career advancement and professional growth.
- A dynamic and supportive team environment.
Equal opportunities
Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Seniority level
-
Seniority level
Associate
Employment type
-
Employment type
Full-time
Job function
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Bid Coordinator employer: Aureos
Contact Detail:
Aureos Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Familiarise yourself with the specific tender portals used in the rail industry. Understanding how these platforms operate will give you a significant advantage when managing submissions and tracking deadlines.
✨Tip Number 2
Network with professionals in the bid coordination field, especially those who have experience in the infrastructure or construction sectors. They can provide valuable insights and may even refer you to opportunities within their organisations.
✨Tip Number 3
Brush up on your document formatting skills, particularly in Microsoft Office and Adobe software. Being proficient in these tools will help you create high-quality submissions that meet client requirements.
✨Tip Number 4
Stay updated on public and private sector procurement processes. Understanding these frameworks will not only enhance your knowledge but also demonstrate your commitment to the role during interviews.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Bid Coordinator. Familiarise yourself with the bid process, tender portals, and document management systems as mentioned in the job description.
Tailor Your CV: Customise your CV to highlight relevant experience in bid coordination, particularly within the infrastructure or construction sector. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office and Adobe tools.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and how your skills align with the company's needs. Mention specific experiences that demonstrate your ability to manage multiple tasks and liaise with stakeholders effectively.
Proofread Your Application: Ensure that your application is free from grammatical errors and clearly formatted. This is crucial for a role that requires high-quality submissions. Consider asking a friend or colleague to review your documents before submission.
How to prepare for a job interview at Aureos
✨Know the Bid Process Inside Out
Familiarise yourself with the end-to-end bid process, especially in the rail sector. Be prepared to discuss how you would coordinate each stage, from opportunity identification to submission, and demonstrate your understanding of the importance of each step.
✨Showcase Your Organisational Skills
Highlight your ability to manage multiple tasks and meet tight deadlines. Bring examples of how you've successfully organised meetings, maintained trackers, or managed documentation in previous roles to illustrate your strong organisational skills.
✨Demonstrate Attention to Detail
Since the role requires high-quality submissions, be ready to discuss your proofreading and editing experience. Share specific instances where your attention to detail made a difference in the outcome of a project or bid.
✨Communicate Effectively
Effective communication is key in this role. Prepare to discuss how you've liaised with various stakeholders in the past. Consider sharing examples that showcase your ability to convey complex information clearly and concisely.
