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For Companies At a Glance
- Tasks: Coordinate bid submissions and manage tender portals with a keen eye for detail.
- Company: Join Aureos, a growing infrastructure team with a focus on collaboration.
- Benefits: Enjoy a generous salary, 25 days holiday, and health benefits.
- Why this job: Make an impact by ensuring high-quality bid submissions in a dynamic environment.
- Qualifications: 2-5 years of bid coordination experience, strong organisational skills, and attention to detail.
- Other info: Equal opportunities employer with excellent career growth potential.
The predicted salary is between 36000 - 60000 £ per year.
Aureos are looking for a proactive and highly organised Bid Coordinator with a keen eye for detail to join our expanding infrastructure team. In this pivotal role, you will be responsible for coordinating bid submissions, managing tender portals, and ensuring all documentation is meticulously formatted and fully compliant with client specifications.
Key Responsibilities
- Bid Coordination: Coordinate/manage the end-to-end bid process, from inception to submission. Liaise with internal stakeholders (technical, commercial, legal, etc) to gather required input. Develop, maintain, and update Bid Plan, trackers, and status reports. Organise internal meetings including bid kick-off meetings, workshops, and reviews.
- Portal Management: Monitor and manage tender portals. Download and distribute tender documents to relevant stakeholders. Upload final submissions and ensure all portal requirements are met. Track clarifications, deadlines, and updates, disseminating information to relevant stakeholders.
- Document Formatting and Compliance: Format bid documents to ensure high-quality submissions. Proofread and edit content for grammar, clarity, and compliance with client instructions. Create and maintain templates, CVs, case studies, and other reusable content. Ensure all submissions meet the specified formatting, word count, and structural guidelines. Maintain and implement version control procedures for all bid documentation. Manage and update bid libraries, including case studies, CVs, and templates.
About you:
- Proven experience in a bid coordination role (2-5 years preferred), ideally within the infrastructure or construction sectors.
- Familiarity with public and private sector procurement processes.
- Strong organisational and time management skills to manage multiple tasks and meet tight deadlines.
- Excellent attention to detail and ability to work under pressure.
- Experience with tender portals and document management systems.
- Effective communication skills with the ability to liaise with multiple stakeholders.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe (Acrobat and InDesign).
In return you will receive:
- Generous Salary
- 25 days Holiday with the option to buy more
- Pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- Employee benefits portal
- On-site parking
- Private medical insurance
- Referral Scheme
Equal Opportunities
Aureos are an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Bid Coordinator employer: Aureos
Contact Detail:
Aureos Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Get to know the company inside out! Research Aureos and their projects, values, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for the interview process. It’s all about making those connections!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to bid coordination and be ready to discuss your experience with tender portals and document management systems. Mock interviews can really help boost your confidence.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email expressing your appreciation for the opportunity. It’s a great way to leave a lasting impression and reiterate your enthusiasm for the role.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Coordinator role. Highlight your experience in bid coordination and any relevant skills that match the job description. We want to see how you fit into our team!
Show Off Your Attention to Detail: Since this role requires a keen eye for detail, ensure your application is free from typos and errors. Proofread everything before hitting send. We appreciate candidates who take the time to present polished documents!
Be Clear and Concise: When writing your cover letter, get straight to the point. Use clear language and structure your thoughts logically. We love straightforward communication, so make it easy for us to see why you're the right fit!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Aureos
✨Know the Bid Process Inside Out
Make sure you understand the entire bid process from start to finish. Familiarise yourself with how bids are coordinated, what documentation is required, and the importance of compliance. This will help you answer questions confidently and demonstrate your proactive approach.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Discuss how you've managed multiple tasks or deadlines in previous roles, especially in a bid coordination context. Use specific instances where you successfully organised meetings or maintained trackers to keep everything on track.
✨Master Document Formatting
Since attention to detail is crucial for this role, brush up on your document formatting skills. Be ready to discuss how you ensure compliance with client specifications and maintain high-quality submissions. You might even want to bring a sample of your work to showcase your skills.
✨Communicate Effectively
Prepare to demonstrate your communication skills during the interview. Think of examples where you liaised with various stakeholders, such as technical or legal teams, to gather input for bids. Highlight how you keep everyone informed and manage expectations throughout the process.
