Finance Executive in City of London

For over 30 years, we have helped businesses across 180 countries modernise the way they communicate. Simplifying complex environments, reducing unnecessary operational overhead, and giving businesses the flexibility to choose the right mix of cloud, hybrid, and on-premises communications.

Today, we help organisations move toward a Microsoft-first communications strategy with confidence. Support what works, simplify what doesn’t, and build an AI-ready communications environment that’s designed for long-term flexibility and growth.

From deployment, integration, migration, and management to AI, automation, and customer experience, Aura helps organisations bring voice, collaboration, and CX together inside Microsoft Teams through one connected journey focused on real business outcomes.

Role Summary

Aura operates with a lean finance team, and this role is accountable for the day-to-day transactional finance function, from customer invoice through to cash received, and from supplier invoice through to payment. The position works closely with the Management Accountant and supports the wider business across billing, payables, receivables, reconciliations and finance operations.

Billing at Aura spans recurring monthly telecoms billing, one-off billing and milestone project billing, across several connected systems. The successful candidate must be comfortable owning their ledgers end to end: processing accurately, reconciling across systems, chasing what is outstanding, and finding and resolving discrepancies.

Role is UK based with our UK HQ based in the City of London. EC3

Reporting & Working Arrangements

• Reports to the Management Accountant. Works closely with Sales, Service Delivery, Support and the wider operations team.
• Hybrid, based at our central London office, working UK business hours.
• Systems used: Xero, Stripe, HubSpot, Datagate and our telecoms platform.

Responsibilities & Duties

• Accurately record daily financial transactions, including sales, purchases, receipts and payments, in Xero
• Ensure correct coding and classification of transactions to support reliable financial reporting
• Monitor and reconcile subsidiary ledgers to maintain data integrity

Accounts Payable

• Process supplier invoices, verifying accuracy, matching to purchase orders and ensuring compliance with company policy
• Prepare and execute scheduled payment runs, maintaining positive supplier relationships
• Monitor outstanding payables and resolve discrepancies promptly

Accounts Receivable & Credit Control

• Generate and issue customer invoices in line with contractual terms, including recurring monthly telecoms billing, one-off billing and milestone project billing
• Record and allocate incoming payments accurately
• Own credit control: monitor aged debtors and proactively chase overdue balances to protect cash flow

Bank & Account Reconciliations

• Carry out frequent reconciliations of bank accounts, supplier statements, control accounts and billing systems, including our telecoms platform
• Identify and resolve discrepancies in a timely manner, escalating to the Management Accountant where required
• Review and process employee expense claims in line with company policy

Systems, Administration & Communication

• Own the onboarding of customers, suppliers and partners in HubSpot, ensuring accurate data entry and system integration
• Maintain and organise financial records, ensuring compliance with GDPR and data retention requirements
• Respond promptly and professionally to queries from staff, suppliers and customers, giving clear and accurate information
• Work with internal teams and external partners to resolve issues and improve finance processes and workflows
• Provide general support to the finance function, including document management, scheduling and ad-hoc tasks

Skills & Experience (Essential)

• Strong understanding of core accounting principles across AP, AR, bank reconciliations and control accounts
• Xero or similar accounting software at working level
• Confident in Excel: pivot tables, lookups and basic analysis. Able to reconcile data across systems and find the discrepancies
• Comfortable managing recurring billing, project-based invoicing and control account checks
• Experience using CRM systems, ideally HubSpot
• Strong documentation discipline, and the ability to support audit and compliance requirements
• Previous junior accounting or finance experience
• Background in a SaaS, telecoms or recurring revenue business
• Experience working in a global business

Experience & Attributes

• A completer-finisher. Takes ownership and follows every task through to full completion
• Exceptional attention to detail. Accuracy across every transaction, reconciliation and report
• Assertive and confident. Communicates clearly, challenges constructively and holds others to account professionally
• Organised and reliable. Manages the workload, meets deadlines and keeps structure in a fast-paced environment
• Proactive and eager to learn. Looks for improvements, embraces new systems and processes, and wants to develop within the finance function
• Communicates well, both verbally and in writing, and builds positive relationships with colleagues and external partners
• Collaborative and personable. Brings an outgoing, friendly and positive approach to the team

Goals / Deliverables (First 90 Days)

• Take full ownership of the AP and AR ledgers, including scheduled payment runs and monthly recurring telecoms billing, with no processing backlog
• Bring bank accounts, supplier statements and control accounts fully up to date, with reconciliations completed to an agreed schedule
• Establish a consistent credit control routine across aged debtors, with overdue balances actively chased and reported
• Reconcile billing in our telecoms platform against Xero and HubSpot, identifying and resolving discrepancies with the Management Accountant
• Ensure every new customer, supplier and partner set up in HubSpot is accurate and complete

Package / Growth

• Competitive salary and bonus
• Company pension scheme
• Company life insurance
• Company health insurance
• Performance review at [6 / 12 months], with progression linked to the deliverables above

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